W-2 and 1099 Printing and Mailing Distribution Support
Open Solicitation Posted
- Solicitation number
- USCA27R0019
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541213 Tax Preparation Services
- Place of performance
- Washington, District of Columbia 20544, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Administrative Office of the U.S. Courts seeks contractor services to print and mail W-2, 1099-R, 1099-INT, 1099-MISC, and 1099-NEC tax forms for the Federal Judiciary, with proposals due November 2 and questions due October 26. This is an unrestricted, firm fixed-price acquisition with no set-aside.
Place of performance is Washington, DC. The contractor must print and mail approximately 158,700 annual tax forms (71,000 W-2s, 71,000 1099-Rs, 800 1099-INTs, 2,500 1099-MISCs, and 13,000 1099-NECs), including corrected forms and data file creation services. Forms must arrive by January 18 each year and be mailed within seven business days to domestic addresses, U.S. territories, and international locations as provided by the Judiciary. The AO will supply ready-to-print PDF files with prepopulated tax information; the contractor performs printing and mailing only and provides no other tax-related services.
The contract spans a 12-month base period with four one-year option periods, November 16, 2026 through November 15, 2031. The NAICS code is 541213, Tax Preparation Services. Key requirements include secure SFTP receipt of encrypted PDFs, NIST 800-88 compliant data sanitization, quality control with sample approvals before full production, and compliance with Judiciary Information Security Framework controls for personally identifiable information protection. Liquidated damages are $100 per processing error, capped at 75 percent of job charges.
Evaluation uses best-value tradeoff methodology where non-price factors are significantly more important than price. Technical and management approach are weighted more heavily than past performance. Proposals must include a 45-page technical volume addressing technical approach, management structure, quality control plan, and five years of relevant corporate experience, plus a separate pricing volume with detailed labor and materials breakdown.
Notice text
2 versions
Update #2 · Latest ·
NOTE: The solicitation number for this requirement is USCA27R0019. Section L shows USCA27Q0010 this was on oversight, request everyone who is interested use RFP number USCA27R0019. The Solicitation will be corrected under the Amendment 0001 which will include responses to questions.
The Administrative Office of the United States Courts (AO) is seeking contractor services for the printing and mailing of thefollowing Internal Revenue Service (IRS) information returns:
• W-2, Wage and Tax Statement
• 1099-R, Distributions from Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc.
• 1099-INT, Interest Income
• 1099-MISC, Miscellaneous Income
• 1099-NEC Nonemployee Compensation
The printing and mailing support service will allow the Federal Judiciary to accomplish the requirement on the annual IRS taxreporting obligations. This contract will be for printing and mailing services ONLY and DOES NOT include the contractor providingany other tax-related services. The AO will provide ready-to-print and mail Portable Document File (PDF) data files to the contractorwith all W-2 and 1099 boxes prepopulated with the appropriate tax information along with appropriate instructions of each tax form.The contractor must be able to print and mail W-2s and 1099s domestically, as well as to U.S. territories and international addresses asprovided by the judiciary.
See the attached solicitation, USCA27R0019, for a more detailed breakdown of the requirements. Questions are due by 12:00PM (Noon) Eastern Time on October 26, 2026 and shall be submitted via email toAnita_Middleton@ao.uscourts.gov and Jess_Gonzalez@ao.uscourts.gov. Questions shall reference "RFQ USCA27Q0010 - W2/1099Printing and Mailing Distribution Support" in the email subject line. All questions shall indicate which document, section, and/orclauses of the solicitation that the questions refer to and the page number.
Update #1 ·
The Administrative Office of the United States Courts (AO) is seeking contractor services for the printing and mailing of thefollowing Internal Revenue Service (IRS) information returns:
• W-2, Wage and Tax Statement
• 1099-R, Distributions from Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc.
• 1099-INT, Interest Income
• 1099-MISC, Miscellaneous Income
• 1099-NEC Nonemployee Compensation
The printing and mailing support service will allow the Federal Judiciary to accomplish the requirement on the annual IRS taxreporting obligations. This contract will be for printing and mailing services ONLY and DOES NOT include the contractor providingany other tax-related services. The AO will provide ready-to-print and mail Portable Document File (PDF) data files to the contractorwith all W-2 and 1099 boxes prepopulated with the appropriate tax information along with appropriate instructions of each tax form.The contractor must be able to print and mail W-2s and 1099s domestically, as well as to U.S. territories and international addresses asprovided by the judiciary.
See the attached solicitation, USCA27R0019, for a more detailed breakdown of the requirements. Questions are due by 12:00PM (Noon) Eastern Time on October 26, 2026 and shall be submitted via email toAnita_Middleton@ao.uscourts.gov and Jess_Gonzalez@ao.uscourts.gov. Questions shall reference "RFQ USCA27Q0010 - W2/1099Printing and Mailing Distribution Support" in the email subject line. All questions shall indicate which document, section, and/orclauses of the solicitation that the questions refer to and the page number.
Files
| File | Type | Posted |
|---|---|---|
| USCA27R0019 W2 1099 Printing and Mailing Services.pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Jury management solution (JMS) system | Administrative Office of the U.S. Courts | No set-aside |
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