W-2 and 1099 Printing and Mailing Distribution Support
Closed Solicitation Posted
- Solicitation number
- USCA27R0019
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541213 Tax Preparation Services
- Place of performance
- Washington, District of Columbia 20544, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Administrative Office of the United States Courts is soliciting printing and mailing services for W-2, 1099-R, 1099-INT, 1099-MISC, and 1099-NEC information returns under Solicitation USCA27R0019, with proposals due November 6, 2026 at 12:00 PM Eastern Time. No set-aside is used, and the acquisition is unrestricted. Amendment 0001, posted October 30, 2026, extends the proposal due date to November 6 and revises Sections B, C, L, and M and the Price Workbook. It also corrects the solicitation number referenced in Section L from USCA27Q0010 to USCA27R0019. The question deadline of October 26, 2026 has passed.
Place of performance is Washington, DC. The contractor prints and mails domestically, to U.S. territories, and to international addresses as the judiciary provides. Scope is limited to printing and mailing only. The Judiciary supplies ready-to-print PDF data files through encrypted SFTP transfer, and the contractor must perform quality control with sample approvals before full production. Forms must be received by January 18 each year and mailed within seven business days. Key security requirements include NIST 800-88 data sanitization, compliance with Judiciary Information Security Framework controls for personally identifiable information, personnel suitability checks, and immediate reporting of unauthorized disclosures. Liquidated damages are $100 per processing error, capped at 75 percent of job charges.
The contract is firm fixed-price with a 12-month base period and four one-year options, spanning November 16, 2026 through November 15, 2031. Base quantities are 25,000 W-2s and 3,000 1099-Rs, reduced from original estimates of 71,000 each, plus 800 1099-INTs, 2,500 1099-MISCs, and 13,000 1099-NECs. Proposals require a 45-page technical volume covering technical approach, management structure, quality control plan, and five years of relevant corporate experience, plus a separate pricing volume. Award uses best-value tradeoff. Technical and management factors carry the most weight, followed by past performance, then price.
Notice text
3 versions
Update #3 · Latest ·
NOTE: Amendment 0001 has been posted. The solicitation number for this requirement is USCA27R0019. Section L shows USCA27Q0010 this was on oversight, request everyone who is interested use RFP number USCA27R0019. Section B, C, L, M, the Price Workbook have all been updated according to the Questions and Answers which are attached. The updated Price Workbook is also attached.
The Administrative Office of the United States Courts (AO) is seeking contractor services for the printing and mailing of thefollowing Internal Revenue Service (IRS) information returns:
• W-2, Wage and Tax Statement
• 1099-R, Distributions from Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc.
• 1099-INT, Interest Income
• 1099-MISC, Miscellaneous Income
• 1099-NEC Nonemployee Compensation
The printing and mailing support service will allow the Federal Judiciary to accomplish the requirement on the annual IRS taxreporting obligations. This contract will be for printing and mailing services ONLY and DOES NOT include the contractor providingany other tax-related services. The AO will provide ready-to-print and mail Portable Document File (PDF) data files to the contractorwith all W-2 and 1099 boxes prepopulated with the appropriate tax information along with appropriate instructions of each tax form.The contractor must be able to print and mail W-2s and 1099s domestically, as well as to U.S. territories and international addresses asprovided by the judiciary.
See the attached solicitation, USCA27R0019, for a more detailed breakdown of the requirements. Questions are due by 12:00PM (Noon) Eastern Time on October 26, 2026 and shall be submitted via email toAnita_Middleton@ao.uscourts.gov and Jess_Gonzalez@ao.uscourts.gov. Questions shall reference "RFQ USCA27Q0010 - W2/1099Printing and Mailing Distribution Support" in the email subject line. All questions shall indicate which document, section, and/orclauses of the solicitation that the questions refer to and the page number.
Update #2 ·
NOTE: The solicitation number for this requirement is USCA27R0019. Section L shows USCA27Q0010 this was on oversight, request everyone who is interested use RFP number USCA27R0019. The Solicitation will be corrected under the Amendment 0001 which will include responses to questions.
The Administrative Office of the United States Courts (AO) is seeking contractor services for the printing and mailing of thefollowing Internal Revenue Service (IRS) information returns:
• W-2, Wage and Tax Statement
• 1099-R, Distributions from Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc.
• 1099-INT, Interest Income
• 1099-MISC, Miscellaneous Income
• 1099-NEC Nonemployee Compensation
The printing and mailing support service will allow the Federal Judiciary to accomplish the requirement on the annual IRS taxreporting obligations. This contract will be for printing and mailing services ONLY and DOES NOT include the contractor providingany other tax-related services. The AO will provide ready-to-print and mail Portable Document File (PDF) data files to the contractorwith all W-2 and 1099 boxes prepopulated with the appropriate tax information along with appropriate instructions of each tax form.The contractor must be able to print and mail W-2s and 1099s domestically, as well as to U.S. territories and international addresses asprovided by the judiciary.
See the attached solicitation, USCA27R0019, for a more detailed breakdown of the requirements. Questions are due by 12:00PM (Noon) Eastern Time on October 26, 2026 and shall be submitted via email toAnita_Middleton@ao.uscourts.gov and Jess_Gonzalez@ao.uscourts.gov. Questions shall reference "RFQ USCA27Q0010 - W2/1099Printing and Mailing Distribution Support" in the email subject line. All questions shall indicate which document, section, and/orclauses of the solicitation that the questions refer to and the page number.
Update #1 ·
The Administrative Office of the United States Courts (AO) is seeking contractor services for the printing and mailing of thefollowing Internal Revenue Service (IRS) information returns:
• W-2, Wage and Tax Statement
• 1099-R, Distributions from Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc.
• 1099-INT, Interest Income
• 1099-MISC, Miscellaneous Income
• 1099-NEC Nonemployee Compensation
The printing and mailing support service will allow the Federal Judiciary to accomplish the requirement on the annual IRS taxreporting obligations. This contract will be for printing and mailing services ONLY and DOES NOT include the contractor providingany other tax-related services. The AO will provide ready-to-print and mail Portable Document File (PDF) data files to the contractorwith all W-2 and 1099 boxes prepopulated with the appropriate tax information along with appropriate instructions of each tax form.The contractor must be able to print and mail W-2s and 1099s domestically, as well as to U.S. territories and international addresses asprovided by the judiciary.
See the attached solicitation, USCA27R0019, for a more detailed breakdown of the requirements. Questions are due by 12:00PM (Noon) Eastern Time on October 26, 2026 and shall be submitted via email toAnita_Middleton@ao.uscourts.gov and Jess_Gonzalez@ao.uscourts.gov. Questions shall reference "RFQ USCA27Q0010 - W2/1099Printing and Mailing Distribution Support" in the email subject line. All questions shall indicate which document, section, and/orclauses of the solicitation that the questions refer to and the page number.
Files
| File | Type | Posted |
|---|---|---|
| USCA27R0019 Amd 0001 Changes to B C L M Workbook QA.pdf | ||
| USCA27R0019 Amd 0001 W2 and 1099 Pricing Workbook.xlsx | XLSX spreadsheet | |
| USCA27R0019 Questions and Answers.xlsx | XLSX spreadsheet | |
| USCA27R0019 W2 1099 Printing and Mailing Services.pdf |
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