USCA27R0019 Amd 0001 Changes to B C L M Workbook QA.pdf

USCA27R0019 /0001 - Page 1 of 14

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 14

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

10/30/2026

4. REQUISITION/PURCHASE REQUISITION NUMBER

CPMD260026

5. PROJECT NUMBER (If applicable)

PMDCODE

Procurement Management Division Administrative Office of the United States Courts One Columbus Circle, N.E.

Suite 3-250 Washington, DC 20544-0001 Anita Middleton 202-502-3832

6. ISSUED BY PMDCODE

Procurement Management Division Administrative Office of the United States Courts One Columbus Circle, N.E.

Suite 3-250 Washington, DC 20544-0001

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION

NUMBER

USCA27R0019

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

10/20/2026

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Continuation Sheet

CLOSING DATE/TIME:

11/06/2026 - 12:00 ET US/Eastern

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Anita Middleton

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

(Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

USCA27R0019 /0001 - Page 2 of 14

Description of Amendment/Modification: The purpose of this amendment is to provide responses to the on-time questions received in accordance with the solicitation. Sections B, C, L, M, and the Price Workbook have been updated based on the questions received.

The proposal due date is hereby extended to November 6, 2026 at 12:00 Eastern Time.

Section B - Supplies or Services and Prices/Costs

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

Printing and Mailing of W-2s under 5 Separate FEINs (File One)

Type of Contract:

FFP

Original: 71,000.000000

Change: -46,000.000000

Current: 25,000.000000

EA

Extended Description: Program Office: HRO

Period of Performance: 11/16/2026 - 11/15/2027

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

Printing and Mailing of 1099-Rs (File Two)

Type of Contract:

FFP

Original: 71,000.000000

Change: -68,000.000000

Current: 3,000.000000

EA

Extended Description: Program Office: HRO

Period of Performance: 11/16/2026 - 11/15/2027

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

Printing and Mailing of W-2s under 5 Separate FEINs (File One)

Type of Contract:

FFP

Original: 71,000.000000

Change: -46,000.000000

Current: 25,000.000000

EA

Extended Description: Program Office: HRO

Period of Performance: 11/16/2027 - 11/15/2028

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

Printing and Mailing of 1099-Rs (File Two)

Type of Contract:

FFP

Original: 71,000.000000

Change: -68,000.000000

Current: 3,000.000000

EA

Extended Description: Program Office: HRO

Period of Performance: 11/16/2027 - 11/15/2028

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

Printing and Mailing of W-2s under 5 Separate FEINs (File One)

Type of Contract:

FFP

Original: 71,000.000000

Change: -46,000.000000

Current: 25,000.000000

EA

Extended Description: Program Office: HRO

Period of Performance: 11/16/2028 - 11/15/2029

USCA27R0019 /0001 - Page 3 of 14

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

Printing and Mailing of 1099-Rs (File Two)

Type of Contract:

FFP

Original: 71,000.000000

Change: -68,000.000000

Current: 3,000.000000

EA

Extended Description: Program Office: HRO

Period of Performance: 11/16/2028 - 11/15/2029

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

Printing and Mailing of W-2s under 5 Separate FEINs (File One)

Type of Contract:

FFP

Original: 71,000.000000

Change: -46,000.000000

Current: 25,000.000000

EA

Extended Description: Program Office: HRO

Period of Performance: 11/16/2029 - 11/15/2030

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

Printing and Mailing of 1099-Rs (File Two)

Type of Contract:

FFP

Original: 71,000.000000

Change: -68,000.000000

Current: 3,000.000000

EA

Extended Description: Program Office: HRO

Period of Performance: 11/16/2029 - 11/15/2030

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

Printing and Mailing of W-2s under 5 Separate FEINs (File One)

Type of Contract:

FFP

Original: 71,000.000000

Change: -46,000.000000

Current: 25,000.000000

EA

Extended Description: Program Office: HRO

Period of Performance: 11/16/2030 - 11/15/2031

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

Printing and Mailing of 1099-Rs (File Two)

Type of Contract:

FFP

Original: 71,000.000000

Change: -68,000.000000

Current: 3,000.000000

EA

Extended Description: Program Office: HRO

Period of Performance: 11/16/2030 - 11/15/2031

C-1 W-2 and 1099 Printing and Mailing Distribution Support

1. Introduction

The Administrative Office of the United States Courts (AO) is seeking contractor services for the printing and mailing of the following Internal Revenue Service (IRS) information returns:

• W-2, Wage and Tax Statement

USCA27R0019 /0001 - Page 4 of 14

• 1099-R, Distributions from Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc.

• 1099-INT, Interest Income

• 1099-MISC, Miscellaneous Income

• 1099-C, Cancellation of Debt

The printing and mailing support service will allow the Federal Judiciary to accomplish the requirement on the annual IRS tax reporting obligations. This contract will be for printing and mailing services ONLY and DOES NOT include the contractor providing any other tax-related services. The AO will provide ready-to-print and mail Portable Document File (PDF) data files to the contractor with all W-2 and 1099 boxes prepopulated with the appropriate tax information along with appropriate instructions of each tax form.

The contractor must be able to print and mail W-2s and 1099s domestically, as well as to U.S. territories and international addresses as provided by the judiciary.

2. Background

The AO’s Court Human Resources Division (CHRD) is required to generate and distribute a W-2 to each eligible judicial officer and judiciary employee and a 1099-R to each eligible retired judicial officer annuitant and judicial officer survivor annuitant. HRO performs this service on behalf of the following federal judiciary agencies and programs of the Federal Judiciary: Administrative Office of United States Courts (AO), Federal Judicial Center (FJC), United States Sentencing Commission (USSC), United States Federal Courts, Judicial Retirement and Survivors Annuity System (JRSAS) and the United States Judges. All W-2’s and 1099-R forms are generated in the Human Resources Management Information System (HRMIS).

The AO’s Financial Operations Division (FOD) is also required to generate and distribute Forms 1099-INT, 1099-MISC and 1099- C to each eligible judiciary vendor and employee on an annual basis. FMO performs this service on behalf of the following Federal Judiciary agencies: AO, U.S. court units and FPDOs, FJC, and USSC. All 1099-INT, 1099-MISCs and 1099-Cs are generated in the Judiciary Integrated Financial Management System (JIFMS), a customized CGI Momentum product.

3. Scope of Work

The contractor shall only print and mail paper copies of the Judiciary W-2 and 1099-R, 1099-INT, 1099-MISC, and 1099-C Forms for calendar years 2026-2031. The forms will be printed on paper from PDF data files provided by HRO and FMO and mailed to the correct recipient as directed by the Judiciary. All supplies and equipment for printing and mailing the tax forms other than the AO’s USPS bulk mailing permit shall be provided by the contractor. The contractor shall mail W-2s and 1099 forms to address in the Continental United States (CONUS), Outside of Continental United States (OCONUS), as well as to U.S. territories and international addresses as provided by the judiciary. The contractor shall provide the judiciary with electronic copies of all W-2s and 1099s printed and mailed to the recipients.

The contractor must have the capability to securely receive and store electronic files from the AO using AO approved encryption methods such as Secure File Transfer Protocol (SFTP) for files in-transit and hard disk encryption for files at-rest. The contractor shall make available their secure file system for remote AO security testing and inspection by the AO DCIO Information Assurance Branch immediately after award, and prior to any work performed under this contract. In the event the contractor’s system is deemed incapable of performance, and the contractor is unable to fully comply with the requirements to securely receive and store electronic files from the AO, the results shall be relayed to the AO Department of Administrative Services (DAS) Acquisition Management Office (AMO) for potential contract action, to include immediate termination.

Each January 18th (or next business day if the 18th falls on a weekend day), the contractor will receive electronically transmitted secure data files containing approximately 45,000 information returns from the AO. The information returns must be printed and mailed within SEVEN BUSINESS DAYS after receipt of the electronic file.

Note: This schedule may be changed at the AO's discretion due to changes in processing schedules or other (un)planned events.

The contractor will print the information returns as instructed by the Judiciary. The printed information return, if any, will be bi-folded/tri-folded with the name and address from the information return facing up. The contractor shall use a mailing label or panel with the recipient’s name and address as stated on the form, accompanied by a USPS barcode. The contractor shall adjust the recipient’s address to a more accurate address in accordance with the USPS database to enhance delivery assurance.

USCA27R0019 /0001 - Page 5 of 14

The information return envelope will have the words “IMPORTANT TAX DOCUMENT ENCLOSED” clearly showing on the front of the envelope. The address for each recipient and the AO’s return mailing address must be fully visible if a suitable double window envelope is not used. Each envelope is to be completely sealed if placed into an envelope.

Each sealed envelope is to be stamped using the AO's USPS bulk mailing stamp; for government certificate/permit mailing by pre-printed permit and penalty certificate on the envelopes. The contractor may use pressure seal paper if the document mailed to the recipient complies with IRS tax form requirements.

The contractor will batch the sealed and stamped envelopes and deliver them to a USPS facility to be mailed. There shall be no loss of control over the stuffed envelopes at any time. The batch must remain under exclusive control of the contractor until it is received by the USPS. The contractor may use machine control marks (2D Barcodes) to enhance quality assurance.

The contractor shall obtain properly completed and signed Postal Service Form(s) 3606, Certificate of Bulk Mailing – International, and 3606-D, Certificate of Bulk Mailing – Domestic, as proof of delivery to USPS.

The contractor shall use sanitization and/or destruction methods allowable under the NIST Special Publication 800-88, Guidelines for Media Sanitization (or its successor) to delete and dispose of Judiciary information in their possession once printed, folded, sealed and delivered to USPS. The contractor shall provide a copy of their sanitization/destruction process to the AO COR.

Upon successfully completing the mailing process with the USPS, the contractor shall confirm completion by emailing the AO’s COR, within 48 hours, and providing the following information:

• Number of information returns inserted into envelopes.

• Number of envelopes stamped.

• Number of envelopes delivered to USPS categorized by File Types provided below.

• Postmaster’s Certification (i.e., Form(s) 3606 and 3606-D).

• Verification that the file was successfully purged from the contractor's systems in accordance with guidance contained in NIST 800.88, Guidelines for Media Sanitation Paragraph 5, Methods for purging data. This verification shall include a description of the data and the asset on which it was stored, the date and method of sanitization/destruction, and the name of the person who purged the data.

4. Contractor Personnel Security – Suitability for Work Requirements

In accordance with Clause 7-20, Security, all contractor staff working in performance of the contract a required to pass a suitability check by the AO's Security Office prior to having access to any work to be performed on this contract.

5. Reporting

The contractor shall provide all written reports in PDF format. Presentation slides shall be provided in Microsoft Office Power Point.

Raw data shall be provided in Microsoft Office Excel.

6. Safeguard of Judiciary Data

In terms of the performance of this contract, the Judiciary will provide the contractor with proprietary data that includes Personally Identifiable Information (PII) that is not available to the public. The contractor shall take every precaution to safeguard all Judiciary provided data and adhere to the following judiciary clauses: 7-20, Security Requirements and 7-35, Disclosure or Use of Information.

In no event will the contractor permit any Judiciary data to be accessed, handled, used, processed, or viewed by any individual who has not been properly screened in accordance with clause 7-20, nor shall the contractor permit any data to be handled, stored, or processed except in strict adherence to the limitations in clause 7-35.

C.6.1 – Information Security The information contained in the W-2 and 1099 files are considered judiciary sensitive information that contains personally identifiable information (PII) and payee earnings information. The contractor must protect payee information and treat it with the highest level of confidentiality. These W-2 and 1099 files shall never be printed or shared with an unauthorized third-party without

USCA27R0019 /0001 - Page 6 of 14 permission from an authorized official from HRO or FMO. Once all W-2/1099’s have been printed and mailed the contractor will delete all copies of the source PDF provided by the Judiciary.

The contractor shall not use or sell the information for any purpose. Violation of this may lead to criminal prosecution.

The contractor shall verify that their secure transfer file system is properly configured and operating as intended. The contractor must comply with basic agency requirements provided by the Judiciary Information Security Framework (JISF) requirements are but not limited to: Access Control (AC-2 Account Management, AC-3 Access Enforcement, AC-4 Data Flow Enforcement, AC-5 Separation of Duties, AC-6 Least Privilege) and System and Communication Protection (SC-8 Transmission Confidentiality and Integrity, SC-28 Protection of (information at Rest). Media Protection (MP-2 Media Access, MP-3 Media Marking, MP-4 Media Storage, MP-5 Media Transport MP-6 Media Sanitization). These controls are meant to protect the confidentiality, integrity and availability of Judiciary sensitive data both in transit across the network, at rest within electronic storage media and while being handled by contract personnel.

The contractor shall make available their secure file system for remote AO security testing and inspection by AO DCIO-ITSO, at any time. If remote access is not possible, the contractor must disclose all outstanding system security weaknesses and vulnerabilities to the AO DCIO-PDO Information Assurance Branch (IAB) and AO DCIO-ITSO prior to the execution of this contract. If security findings are deemed High risk by AO’s security officials, then data transmission between systems can be postponed or delayed indefinitely until all High-level risk vulnerabilities have been fully repaired or remediated.

If the contractor has access to sensitive personally identifiable information (PII), the contractor shall certify that it has a security policy in place that contains procedures to promptly notify any individual whose PII was, or is reasonably believed to have been, breached. Any notification shall be coordinated with the COR, for both method and content of notification, before the notification is released. The contractor assumes full responsibility for taking corrective action, which may include offering credit monitoring when appropriate.

In summary, the contractor shall provide the following to AOUSC to verify the basic security requirements above:

• Copy of the contractor’s IT Security Policy

• A system security plan that, at a minimum, details the implementation of basic requirements provided by the Judiciary Information Security Framework requirements for:

• Access Control (AC-2 Account Management, AC-3 Access Enforcement, AC-4 Data Flow Enforcement, AC-5 Separation of Duties, AC-6 Least Privilege);

• System and Communication Protection (SC-8 Transmission Confidentiality and Integrity, SC-28 Protection of (information at Rest); and

• Media Protection (MP-2 Media Access, MP-3 Media Marking, MP-4 Media Storage, MP-5 Media Trans-port MP-6 Media Sanitization).

• Procedures for the sanitization/destruction of data.

• Procedures for promptly notifying any individual whose PII was, or is reasonably believed to have been, breached.

All suspected or confirmed security incidents involving the unauthorized disclosure of W-2 and 1099 information by the contractor, must be reported immediately to the DCIO-PDO-IAB Incident Response Team at AOml_IAB_Incident_Response@ao.uscourts.gov and the AO Security Operations Center (SOC) at 202-502-4370 or email soc@ao.uscourts.gov in accordance with the AO's Security Incident Response Plan. The SOC is a 24-hour, 7-day-a-week support center that addresses security incidents. The SOC works in collaboration with PDO to investigate and resolve any reported Security Incident.

All unauthorized disclosures of tax statement information by the contractor shall be reported to the AO Security Operations Center (SOC) in accordance with AO’s Security Incident Response Plan. See Attachment A for reporting details. The SOC is a 24-hour, 7-day-a-week support center that addresses security incidents. The SOC works in collaboration with PDO to remediate any reported Security Incident and any vulnerability and works to restore the affected system(s) to an operational state.

Only ONE W-2 or 1099 will be inserted in each envelope. Due to privacy regulations, it is deemed a breach of contract if the AO determines that any recipient received another person's tax statement inside the envelope with their own tax statement. The contractor shall batch the sealed, and stamped envelopes and deliver them to a USPS facility to be mailed within the required period after

USCA27R0019 /0001 - Page 7 of 14 receiving the file from AO. There shall be no loss of control over the stuffed envelopes at any time. The batch must remain in the control of the contractor until it is received by the USPS.

These incidents must be reported immediately to the PDO Incident Response Team at AOml_IAB_Incident_Response@ao.uscourts.gov and the AOUSC Security Operations Center (SOC) at 202-502-4370 or email soc@ao.uscourts.gov the AOUSC Security Operations Center (SOC). An investigation will be initiated to determine if the error is verified. The contractor shall be assessed liquidated damages in the amount of $100 per processing error. Total liquidated damages assessed against any single job (a job being one set of annual W-2/1099 forms) will not exceed seventy-five percent (75%) of the total charges for that job.

A report of liquidated damages will be detailed and sent to the Contractor by the AOUSC contact after they have been discovered. A credit will be taken against the Contractor's next invoice.

7. Deliverables

The Contractor shall provide the following for the year of award and each option year.

CLINs 0001, 1001, 2001, 3001, 4001 – File load and test files

The Judiciary will provide the contractor test files between December 15 to 31 of the current tax year. The below listed items (a) through (b) must be completed to the satisfaction of the judiciary within 5 Business Days of receipt of the test files.

a. The judiciary will provide test files to the contractor using digital encryption transfer protocols such as current and secure version of Transport Layer Security (TLS) or Secure File Transfer Protocol (SFTP). Test files along with the IRS instructions provided on the back of the official IRS form are defined as follows:

a. 1. File 1 with ten W-2 samples from each of the 5 separate Federal Employment Identification Numbers (FEIN) for a total of fifty in a pre-defined file layout

2. File 2 with ten 1099-R samples under one FEIN in a pre-defined file layout.

3. File 3 with twenty 1099-INT samples under one FEIN in a pre-defined file layout.

4. File 4 with thirty 1099-MISC samples under one FEIN in a pre-defined file layout.

5. File 5 with thirty-five 1099-C samples under one FEIN in a pre-defined file layout.

b. Provide corrections of test files and/or file reload services if required.

CLINs 0002, 1002, 2002, 3002, 4002 - Printing and Mailing of W-2s for employees under 5 FEINs)

The contractor must have the capability to create a print and mail File 1. The items below in (a) through (f) must be completed to the satisfaction of the Judiciary within Seven Business Days of receipt of the production data files.

a. File 1 with an estimated 25,000 W-2s records, under five FEINs in a pre-defined file layout along with the IRS W-2 instructions provided on the back of the official IRS form. Files will be in multiple files due to size and volume constraints.

b. Upon receipt of the production file, within 2 business days provide 10 random samples from each 5 FEIN of Form W-2, a total of 50 forms, for review. The AO will provide approval prior to printing and mailing all forms within 1 business day of receipt of the random samples from each 5 FEIN of Form W-2.

c. Print, seal and mail Form W-2 to each recipient with return address fully visible if a suitable double window envelope is not used.

d. On the front of the envelope the words “IMPORTANT TAX DOCUMENT ENCLOSED” must be clearly showing.

e. Provide confirmation of W-2 records printed and mailed by the contractor.

f. Provide Certificate of Bulk Mailing from the US Postal Service for W-2 forms within 2 business days of mailing.

CLINs 0003, 1003, 2003, 3003, 4003 - Printing and Mailing of 1099-R under 1 FEIN

The contractor must have the capability to create a print and mail File 2. The items below in (a) through (f) must be completed to the satisfaction of the Judiciary within Seven Business Days of receipt of the production data files.

USCA27R0019 /0001 - Page 8 of 14

a. File 2 with an estimated 3,000 1099-Rs records, under one FEIN in a pre-defined file layout along with the IRS 1099-R instructions provided on the back of the official IRS form

b. Upon receipt of the production file, within 2 business days provide 10 random samples of Form 1099-R, for review. The AO will provide approval prior to printing and mailing all forms within 1 business day of receipt of the random samples of Form 1099-R.

c. Print, seal and mail Form 1099-R to each recipient with return address fully visible if a suitable double window envelope is not used.

d. On the front of the envelope the words “IMPORTANT TAX DOCUMENT ENCLOSED” must be clearly showing.

e. Provide confirmation of 1099-R records printed and mailed by the contractor.

f. Provide Certificate of Bulk Mailing from the US Postal Service for W-2 forms within 2 business days of mailing.

CLINs 0004, 1004, 2004, 3004, 4004 - Printing and Mailing of 1099-INT under 1 FEIN.

The contractor must have the capability to print and mail File 3. The items below in (a) through (e) must be completed to the satisfaction of the Judiciary within Seven Business Days of receipt of the production data files.

a. File 3 with an estimated 800 1099-INTs in a pre-defined file layout.

b. The contractor shall add the applicable recipient instructions to each form mailing, on the back of the form or on a separate sheet of paper, as provided on the back of the official IRS form.

c. Provide 20 random samples for review and approval within two (2) business days of receipt of the production data files prior to printing and mailing all forms.

d. Provide email confirmation that all copies of 1099-INT records were printed and mailed by the contractor within one (1) business day of mailing.

e. Provide Certificate of Bulk Mailing from the US Postal Service for 1099-INT forms within two (2) business days of mailing.

CLINs 0005, 1005, 2005, 3005, 4005 - Printing and Mailing of 1099-MISC under 1 FEIN.

The contractor must have the capability to create a print and mail File 4. The items below in (a) through (e) must be completed to the satisfaction of the Judiciary within Seven Business Days of receipt of the production data files.

a. File 4 with an estimated 2,500 1099-MISCs in a pre-defined file layout.

b. The contractor shall add the applicable recipient instructions to each form mailing, on the back of the form or on a separate sheet of paper, as provided on the back of the official IRS form.

c. Provide 30 random samples for review and approval within two (2) business days of receipt of the production data files prior to printing and mailing all forms.

d. Provide email confirmation that all copies of 1099-MISC records were printed and mailed by the contractor within one (1) business day of mailing.

e. Provide Certificate of Bulk Mailing from the US Postal Service for 1099-MISC forms within two (2) business days of

CLINs 0006, 1006, 2006, 3006, 4006 - Printing and Mailing of 1099-C -

The contractor must have the capability to create a print and mail File 5. The items below in (a) through (e) must be completed to the satisfaction of the Judiciary within Seven Business Days of receipt of the production data files.

a. File 5 with an estimated 13,000 1099-NECs in a pre-defined file layout.

b. The contractor shall add the applicable recipient instructions to each form mailing, on the back of the form or on a separate sheet of paper, as provided on the back of the official IRS form.

c. Provide 30 random samples for review and approval within two (2) business days of receipt of the production data files prior to printing and mailing all forms.

d. Provide email confirmation that all copies of 1099-NEC records were printed and mailed by the contractor within one (1) business day of mailing.

e. Provide Certificate of Bulk Mailing from the US Postal Service for 1099-NEC forms within two (2) business days of

CLINs 0007, 1007, 2007, 3007, 4007 – Create Data Files of Mailed Records

USCA27R0019 /0001 - Page 9 of 14

The below listed items must be completed to the satisfaction of the Judiciary within Three Business Days after delivery of the information returns to USPS. The Contractor shall create and format Nine Separate PDF Data Files and submit to AOUSC, W-2 under five FEIN, 1099-R under one FEIN, 1099-INT, 1099-MISC, 1099-NEC via the same digital encryption transfer protocols provided under CLIN 0001. The data files will be submitted in the following manner:

• One data file each for the five W-2 FEINs (Total of five separate data files).

• One data file for the single 1099-R FEIN (Total of one data file).

• One data file for the single 1099-INT FEIN (Total of one data file).

• One data file for the single 1099-MISC FEIN (Total of one data file).

• One data file for the single 1099-C FEIN (Total of one data file).

The data files must be printable with form and data and searchable using basic search criteria such as name, state, and Social Security Number (SSN).

The Contractor shall provide email confirmation that all copies of 1099-NEC records were printed and mailed by the contractor within one (1) business day of mailing.

CLINs 0008, 1008, 2008, 3008, 4008 - Printing and Mailing of 1099-INT Corrected Forms

The contractor shall print and mail approximately 100 corrected 1099-INT records in accordance with Paragraph 4 using One FEIN within Seven (7) Business Days of receipt of the production data files. Additionally, the same items (a) through (c) listed in CLINs 0004, 1004, 2004, 3004, 4004 - Printing and Mailing of 1099-INT must be completed to the satisfaction of the Judiciary.

CLINs 0009, 1009, 2009, 3009, 4009 - Printing and Mailing of 1099-MISC Corrected Forms.

The contractor shall print and mail approximately 400 corrected 1099-MISC records in accordance with Paragraph 4 using One FEIN within Seven (7) Business Days of receipt of the production data files. Additionally, the same items (a) through (c) listed in CLINs 0005, 1005, 2005, 3005, 4005 - Printing and Mailing of 1099-MISC must be completed to the satisfaction of the Judiciary.

CLINs 0010, 1010, 2010, 3010, 4010 - Printing and Mailing of 1099-C Corrected Forms.

The contractor shall print and mail approximately 800 corrected 1099-NEC records in accordance with Paragraph 4 using One FEIN within Seven (7) Business Days of receipt of the production data files. Additionally, the same items (a) through (c) listed in CLINs 0006, 1006, 2006, 3006, 4006 - Printing and Mailing of 1099-NEC must be completed to the satisfaction of the Judiciary.

C.6.1 Information Security Deliverables: The deliverables listed shall be provided to the COR 5 days after award.

8. Quality Control

The Contractor shall develop and maintain an effective quality control plan to ensure services are performed in accordance with this

SOW.

This plan shall include:

a. Assurance that only appropriately qualified and skilled personnel will be assigned to perform the tasks described in Paragraph 3.

b. Procedures to identify, prevent, and mitigate print errors such as smudges, poor image quality and faded type.

c. A contingency for unexpected breakdown of printing and stamping equipment used to perform the required tasks under this

SOW.

4-170 Limitation of Judiciary Obligation. JUN 2014

(a) Contract line item(s) __ is/are incrementally funded. The sum of __ is presently available for payment and allotted to this contract. An allotment schedule is contained in paragraph (j) of this clause.

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(b) For item(s) identified in paragraph (a) of this clause, the contractor agrees to perform up to the point at which the total amount payable by the judiciary, including reimbursement in the event of termination of those item(s) for the judiciary’s convenience, approximates the total amount currently allotted to the contract. The contractor is not authorized to continue work on those item(s) beyond that point. The judiciary will not be obligated in any event to reimburse the contractor in excess of the amount allotted to the contract for those item(s) regardless of anything to the contrary in the clause entitled “Termination for Convenience of the Judiciary.” As used in this clause, the total amount payable by the judiciary in the event of termination of applicable contract line item(s) for convenience includes costs, profit, and estimated termination settlement costs for those item(s).

(c) Notwithstanding the dates specified in the allotment schedule in paragraph (j) of this clause, the contractor will notify the contracting officer in writing at least ninety days prior to the date when, in the contractor’s best judgment, the work will reach the point at which the total amount payable by the judiciary, including any cost for termination for convenience, will approximate 85 percent of the total amount then allotted to the contract for performance of the applicable item(s). The notification will state: (1) the estimated date when that point will be reached; and (2) an estimate of additional funding, if any, needed to continue performance of applicable line items up to the next scheduled date for allotment of funds identified in paragraph (j) of this clause, or to a mutually agreed upon substitute date. The notification will also advise the contracting officer of the estimated amount of additional funds that will be required for the timely performance of the item(s) funded pursuant to this clause, for a subsequent period as may be specified in the allotment schedule in paragraph (j) of this clause or otherwise agreed to by the parties. If after such notification additional funds are not allotted by the date identified in the contractor’s notification, or by an agreed substitute date, the contracting officer will terminate any item(s) for which additional funds have not been allotted, pursuant to the clause of this contract entitled “Termination for Convenience of the Judiciary.”

(d) When additional funds are allotted for continued performance of the contract line item(s) identified in paragraph (a) of this clause, the parties will agree as to the period of contract performance which will be covered by the funds. The provisions of paragraphs (b) through (d) of this clause will apply in like manner to the additional allotted funds and agreed substitute date, and the contract will be modified accordingly.

(e) If, solely by reason of failure of the judiciary to allot additional funds, by the dates indicated below, in amounts sufficient for timely performance of the contract line item(s) identified in paragraph (a) of this clause, the contractor incurs additional costs or is delayed in the performance of the work under this contract and if additional funds are allotted, an equitable adjustment will be made in the price or prices (including appropriate target, billing, and ceiling prices where applicable) of the item(s), or in the time of delivery, or both. Failure to agree to any such equitable adjustment hereunder will be a dispute concerning a question of fact within the meaning of the clause entitled “Disputes.”

(f) The judiciary may at any time prior to termination allot additional funds for the performance of the contract line item(s) identified in paragraph (a) of this clause.

(g) The termination provisions of this clause do not limit the rights of the judiciary under the clause entitled “Termination for Default.” The provisions of this clause are limited to the work and allotment of funds for the contract line item(s) set forth in paragraph (a) of this clause. This clause no longer applies once the contract is fully funded except with regard to the rights or obligations of the parties concerning equitable adjustments negotiated under paragraphs (d) and (e) of this clause.

(h) Nothing in this clause affects the right of the judiciary to terminate this contract pursuant to the clause of this contract entitled “Termination for Convenience of the Judiciary.”

(i) Nothing in this clause shall be construed as authorization of voluntary services whose acceptance is otherwise prohibited under 31 U.S.C. § 1342.

(j) The parties contemplate that the judiciary will allot funds to this contract in accordance with the following schedule:

On execution of contract [$] [Month, Day, Year] [$] [Month, Day, Year] [$] [Month, Day, Year] [$]

(end)

PERIOD OF PERFORMANCE

ITEM START END

0002 11/16/2026 11/15/2027

USCA27R0019 /0001 - Page 11 of 14

0003 11/16/2026 11/15/2027

1002 11/16/2027 11/15/2028

1003 11/16/2027 11/15/2028

2002 11/16/2028 11/15/2029

2003 11/16/2028 11/15/2029

3002 11/16/2029 11/15/2030

3003 11/16/2029 11/15/2030

4002 11/16/2030 11/15/2031

4003 11/16/2030 11/15/2031

Section J - List of Attachments Identifier Title Date Number of

Pages 5 USCA27R0019 Amd 0001 W2 and 1099 Schedule B - Pricing Table.xlsx - ADDED 10/30/2026 6 USCA27R0019 Questions and Answers.xlsx - ADDED 10/30/2026

L-1 Instructions to Offerors

You are invited to submit a proposal in response to our Request for Proposal (RFP). As a result of this RFP, the Judiciary intends to award a single contract. All interested parties submitting a proposal must be registered in the System for Award Management (SAM) and have no exclusions at the time of the proposal due date. Proposals submitted in response to this RFP are under classification NAICS Code 541213 – Tax Preparation Services and Product Service Code R431 – Support – Professional: Human Resources.

Failure to adhere to the instructions in its entirety may result in your quote being removed from consideration for award.

L.1-1 Solicitation Questions

Questions are due by 12:00PM (Noon) Eastern Time on October 26, 2026 and shall be submitted via email to Anita_Middleton@ao.uscourts.gov and Jess_Gonzalez@ao.uscourts.gov. Questions shall reference "RFQ USCA27R0019 - W2/1099 Printing and Mailing Distribution Support" in the email subject line. All questions shall indicate which document, section, and/or clauses of the solicitation that the questions refer to and the page number.

Answers to questions regarding the solicitation will be provided to all offerors. If an answer will result in a change of any terms or conditions of the solicitation, an amendment will be issued. If submitting questions, the offeror shall identify the specific document, section, clause, and attachment of this solicitation shall be referenced in or before the question. All questions shall be submitted in writing. Telephoned questions will not be accepted.

L.1-2 Proposal Due Date

Proposals are due by 12:00PM (Noon) Eastern Time on November 6, 2026 and shall be submitted via email to Anita_Middleton@ao.uscourts.gov and Jess_Gonzalez@ao.uscourts.gov. Submissions shall reference "RFQ USCA27R0019 - W2/1099 Printing and Mailing Distribution Support" in the email subject line.

L.2 Proposal Preparation

Volume I shall be submitted in Acrobat (.pdf) searchable format. Volume II shall be submitted in the Excel version (.xls)format.

Any supplemental pricing information shall be submitted in Acrobat (.pdf) searchable format. Page size shall not be greater than 8.5" x 11". The top, bottom, left and right margins shall be a minimum of 1" each. Font size shall notbe smaller than 12-point, no less than 10-point for drawings or graphics, tables, figures, captions, and callout boxes,Arial, Times New Roman, or similar font. Line spacing shall not be less than a single space. Each paragraph shall beseparated by at least one blank line. Page numbers, company logos, headers, and footers may be outside the pagemargins. Footnotes to text shall NOT be used. The use of any hyperlinks within the quotation is prohibited; anyexternal content provided in the hyperlinks will not be evaluated.

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Proposals shall remain valid for 180 days from the closing date of this solicitation. It is the responsibility of the offeror to confirm the Judiciary's receipt of proposal. The offeror shall furnish the following by the closing date of this solicitation:

1. Volume I: Technical (Volume Page Limit 45 pages)

• Technical Approach (15 pages)

• Demostrate their capability and understanding of the work to be performed as required in Section C-1 Statement of Work.

• Demonstrate compliance with Section C-1, paragraph C.6.

• Demonstrate how the requirements will be accomplished with minimal rework.

• Management Approach (20 pages)

• Management Plan to include but not limited to explaining how deliverables and timelines will be met; problem resolution strategies. Staffing plan required to support this requirement.

• Subcontractor: The Prime shall demonstrate that they will be performing 51% of work to be performed as required by Section C-1 Statement of Work. Also, demonstrate how the subcontractor is managed under the proposed Management and Staffing Plan.

• Quality Control Plan: a comprehensive plan that outlines various controls that ensures quality standards and timely error-free mailings are met and consistency maintained.

• Program Manager: Key Personnel, Section H Clause 2-65, resume that demonstrates the ability to manage and support this requirement in accordance with the statement of work, proposed management plan, proposed quality control plan. (Resume limited 2 pages)

• Corporate Experience (10 pages)

• Corporate experience information for contracts or projects of similar size, scope, and complexity.

Submissions shall:

• Identify at least five recent and relevant past performance examples within the last three years from the due date of this solicitation.

• Subcontractor: identify at least three recent and relevant past performance examples within the last three years from the due date of this solicitation.

Required content is the same as the Prime.

• Describe the nature of the work, period of performance, customer, and relevance to the

SOW.

• Provide customer points of contact for verification.

• Highlight performance outcomes demonstrating reliability, quality, and successful delivery of analytical or assessment-based efforts.

2. Volume II: Price and Business

• Complete Pricing Workbook (attached Excel Spreadsheet) for all options including the 6-months option (Clause 2-90C), Tab 1 - Schedule B - Pricing, Tab 2 - Offeror Cost Details. Tab 2 can be designed by the Offeror, it shall demonstrate the fully burden labor rate with the associated labor category along with any materials for the full performance period required to total what is showing under Tab 1.

• Price information shall be confined to the Price Volume only and shall not be included in any other volume of the quote. Offerors proposing pricing in other Volumes of the proposal package submission will result in the entire proposal package submission not being evaluated for consideration.

• Signed copy of the solicitation, first page only.

• Signed copy of any amendments, first page only.

• Filled-in information for clauses 7-10, 2-65, and 3-5

3. Ground Rules, Assumptions, Exceptions, and Conditions The Proposal must state all ground rules and assumptions used to derive, develop, or calculate costs and prices. In addition, the Offeror must discuss any exception or condition to the ground rules and assumptions specified in the solicitation and the corresponding rationale for exception or condition.

The Offeror is advised that any exception taken to the requirements, terms, and conditions of the solicitation may adversely impact the Offeror's evaluation. The Judiciary reserves the right to not accept any exceptions to this solicitation.

It is the Contractor's responsibility to ensure the completeness and accuracy of the proposal. Excepting any apparent clerical or arithmetic mistakes found in the price proposal, corrections will not be made by the Judiciary.

Any proposal that modifies or fails to conform to the requirements of this solicitation will be considered unacceptable.

L.3 Definitions

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"Recent corporate experience" is defined as work that has been performed under the referenced contract during the three years preceding the issue date of the solicitation.

"Relevant corporate experience" is defined as an effort under the referenced contract that is of similar size, scope,and complexity of the solicitation requirements, specifically that of comparable secure tax-form printing and mailing services.

M-1 Evaluation of Offers

1. Basis of Award

The Government intends to make a single award resulting from this solicitation using a Best Value Tradeoff process. Award will be made to the Offeror whose proposal represents the best value to the Government, considering the evaluation factors described in this section. The Government may award to other than the lowest priced Offeror or other than the Offeror with the highest technical rating if a tradeoff determination concludes that price and non price factors justify such a decision. Non-price factors, when combined, are significantly more important than price.

2. Evaluation Approach

Volume I - Technical

Factor 1: Technical Approach The Judiciary will evaluate the Offeror's understanding and capability of performing the requirements in accordance with Section C-1, the ability to be in complaint with Section C-1, paragraph C.6.

Factor 2: Management Approach The Judiciary will evaluate the Offeror's management structure, execution strategy, execution and effectiveness quality control plan and the experience of the key personnel.

Factor 3: Corporate Experience The Judiciary will evaluate to assess the contractor’s performance at least five (5) and subcontractor's performance for at least three

(3) existing and/or prior contracts of similar size and scope and complexity that have been completed within the past three (3) years or are currently being performed and will be evaluated to assess the likelihood of successful performance in fulling the requirements through demonstrated success on recent and relevant prior engagements. All experiences Prime and Subcontractor will be combined for one rating.

For a proposal to be considered for award, the proposal must, at a minimum, meet all proposal submissions requirements (Section L), Statement of Work requirements (Section C), and all other terms and conditions as provided in the RFP. An assessment will be made of each offeror's proposal based upon the non-price and price evaluation factors listed herein and discussed below: 1) Technical and Management, 2) Past Performance, and 3) Price/Business.

Award is based on the most highly rated proposal, technical and management is more important than past performance and when combined, non-price factors are more important than price.

The Judiciary reserves the right not to award a contract depending on the quality of the proposals submitted. Any resultant award will be made to the responsible party whose proposal is deemed most advantageous to the Judiciary by proposing the best overall value.

The Judiciary reserves the right to make awards based solely upon initial proposal submission. Therefore, the contractor should ensure their initial proposal constitutes their best proposal in terms of technical/management solution and price being proposed.

In determining the most highly rated quote, the Judiciary considers Technical and Management is more important than Past Performance and when combined, all non-priced factors are more important than price. The Government may make trade-offs between technical excellence and price when determining which proposed offer is the most highly rated proposal. Trade-offs will be based on the Judiciary’s assessment of whether the technical excellence proposal provides added value, added capability, and/or reduced risk. The importance of pricing in the evaluation will increase with the degree of equality of the technical and management proposal or when the price is so significantly high as to diminish the value of the technical superiority.

Volume II - Price and Business

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The Judiciary will evaluate price reasonableness based on the total value of Tab 1 - Section B Pricing in accordance with standard acquisition practices and principles. Price is less important than the combined non price factors but will be considered in the best value tradeoff.

The Offeror's evaluated price should be priced based on their proposed solution for this order. The total price base plus options will be evaluated. Any offer that is materially unbalanced as to prices for base period, options, and comparisons to other data sources may be rejected. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is determined by the judiciary to be significantly overstated or understated.

Business: The Judiciary will make sure the page count does not extend the amounts shown in Section L, all items listed under Section L are completed and submitted, RFP and amendments are acknowledged via a signature.

Enforceability of Proposal The proposal must set forth full, accurate and complete information as required by this RFP. The Judiciary will rely on such information in the award of a contract.