Voice Conferencing System

23 June 2014 Update:

Two (2) files have been posted on 23 June 2014.

1. One file posted contains Question and Answers #150-156.

2. The second file posted contains the CDRLs A001-A009. The CDRL file has been re-posted as the previous file may not have printed correctly depending on the version of MS Word used.

19 June 2014 Update:

The Voice Conferencing System (VCS) Requirements Document has been revised. See Revision 1.2 dated 18 June 2014 as well as the redline document (with tracked changes) attached.

SUBMITTAL INFORMATION:
Proposal submissions must be received at the NAWCAD office cited no later than 2:00 p.m. Eastern Time on 25 June 2014. Since proposal submission has been extended until 25 June 2014, Past Performance Questionnaires are due no later than 2:00 p.m. Eastern Time on 25 June 2014.

UPDATED CLAUSES:
The provision at 52.212-1, Instructions to Offerors - Commercial Items, (June 2008) is incorporated by reference and applies to this acquisition and any addenda to the provision. 52.212-1, Instructions to Offerors - Commercial Items, (June 2008), para (c) is amended as follows: (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers. The provision at 52.212-2, Evaluation -- Commercial Items (Jan 1999), applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Technical;
Past Performance;
Price.

Technical and Past Performance, when combined, are Significantly more important than Price.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of Provision)
See attached Evaluation Factors for Award.
Each offeror shall include a completed copy of the provision at FAR 52.212-3, Alt 1, Offeror Representations and Certifications -- Commercial Items (Nov 2013), with its offer. FAR 52.247-34 F.o.b.-Destination (Nov 1991) is incorporated by reference and applies to this acquisition. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2008), is incorporated by reference and applies to this acquisition and any addenda to the clause. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items is incorporated by reference (Deviation- 2013-O0019) (Jan 2014). The provision at 52.216-18 - Ordering (Oct 1995), applies to this acquisition.
(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from __________ through ____________ . To be completed at time of award.
(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.
(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.
(End of Clause)
The provision at 52.216-19 -- Order Limitations (Oct 1995), applies to this acquisition.
(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1 , the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.
(b) Maximum order. The Contractor is not obligated to honor --
(1) Any order for a single item in excess of 270 Qty;
(2) Any order for a combination of items in excess of 794 Qty ; or
(3) A series of orders from the same ordering office within 5 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.
(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.
(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.
(End of Clause)
The provision at 52.216-22 -- Indefinite Quantity (Oct 1995), applies to this acquisition.
(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.
(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."
(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.
(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 30 September 2019.
(End of Clause)

5252.216-9506 MINIMUM AND MAXIMUM QUANTITIES (NAVAIR) (MAR 1999), applies to this acquisition
As referred to in paragraph (b) of FAR 52.216-22 " Indefinite Quantity" of this contract, the contract minimum quantity is 1; the maximum quantity is 794.

Therefore, 19 June 2014 updates are as follows:
1. (VCS) Requirements Document has been revised (see attached files: Rev 1.2, 18 June 2014).
2. CLINs have been updated (see attached file).
3. CDRLs have been updated (see attached file).
4. Proposal and Past Performance Questionnaire submission date has been extended until no later than 2:00 p.m. Eastern Time on 25 June 2014.
5. Vendor Demonstrations are still expected to be scheduled for 7-11 July 2014.
6. Additional Questions and Answers have been posted on FedBizOpps (see attached file).
7. FAR, DFAR, and NAVAIR clauses have been updated.
8. Evaluation Factors for Award have been posted (see attached file) on FedBizOpps.

.

19 June 2014 Update:

The Voice Conferencing System (VCS) Requirements Document has been revised. See Revision 1.2 dated 18 June 2014 as well as the redline document (with tracked changes) attached.

SUBMITTAL INFORMATION:
Proposal submissions must be received at the NAWCAD office cited no later than 2:00 p.m. Eastern Time on 25 June 2014. Since proposal submission has been extended until 25 June 2014, Past Performance Questionnaires are due no later than 2:00 p.m. Eastern Time on 25 June 2014.

UPDATED CLAUSES:

The provision at 52.212-1, Instructions to Offerors - Commercial Items, (June 2008) is incorporated by reference and applies to this acquisition and any addenda to the provision. 52.212-1, Instructions to Offerors - Commercial Items, (June 2008), para (c) is amended as follows: (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers. The provision at 52.212-2, Evaluation -- Commercial Items (Jan 1999), applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical;
Past Performance;
Price.

Technical and Past Performance, when combined, are Significantly more important than Price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

See attached Evaluation Factors for Award.

Each offeror shall include a completed copy of the provision at FAR 52.212-3, Alt 1, Offeror Representations and Certifications -- Commercial Items (Nov 2013), with its offer. FAR 52.247-34 F.o.b.-Destination (Nov 1991) is incorporated by reference and applies to this acquisition. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2008), is incorporated by reference and applies to this acquisition and any addenda to the clause. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items is incorporated by reference (Deviation- 2013-O0019) (Jan 2014). The provision at 52.216-18 - Ordering (Oct 1995), applies to this acquisition.

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from __________ through ____________ . To be completed at time of award.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of Clause)

The provision at 52.216-19 -- Order Limitations (Oct 1995), applies to this acquisition.

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1 , the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor --

(1) Any order for a single item in excess of 270 Qty;

(2) Any order for a combination of items in excess of 794 Qty ; or

(3) A series of orders from the same ordering office within 5 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

The provision at 52.216-22 -- Indefinite Quantity (Oct 1995), applies to this acquisition.

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 30 September 2019.

(End of Clause)

5252.216-9506 MINIMUM AND MAXIMUM QUANTITIES (NAVAIR) (MAR 1999), applies to this acquisition

As referred to in paragraph (b) of FAR 52.216-22 " Indefinite Quantity" of this contract, the contract minimum quantity is 1; the maximum quantity is 794.

Therefore, 19 June 2014 updates are as follows:

1. (VCS) Requirements Document has been revised (see attached files: Rev 1.2, 18 June 2014).
2. CLINs have been updated (see attached file).
3. CDRLs have been updated (see attached file).
4. Proposal and Past Performance Questionnaire submission date has been extended until no later than 2:00 p.m. Eastern Time on 25 June 2014.
5. Vendor Demonstrations are still expected to be scheduled for 7-11 July 2014.
6. Additional Questions and Answers have been posted on FedBizOpps (see attached file).
7. FAR, DFAR, and NAVAIR clauses have been updated.
8. Evaluation Factors for Award have been posted (see attached file) on FedBizOpps.

Wednesday, 11 June 2014 Update:

1. Questions and Answers (Q & A) have been posted (see document attached).

2. Although it was posted on FedBizOpps that the Q & A period was closed and no additional questions would be accepted, the Government has reopened the Q & A period in case more clarification questions are required based on the Government's response. Questions will be accepted until 2:00 p.m. Eastern Time on Monday, 16 June 2014. Vendor Questions may be sent via e-mail to Tonya Lakner at Tonya.Lakner@navy.mil.

3. The quantities of 3 CLINs have been revised. CLIN0011, CLIN0013, and CLIN0015 (see document attached).

CLIN 0011- Spare Handsets, qty 220;
Each item in this CLIN is for spare/replacement Dual PTT handsets.

CLIN 0013- Spare Core Components, 30 qty;
Each item in this CLIN is for additional Spare Core Components required to meet availability numbers, and for future system expansion.

CLIN 0015- Training, 3 qty;
Each item in this CLIN is for a single training session, per Section 3.5 of the specification.

.

Wednesday, 11 June 2014 Update:

1. Questions and Answers (Q&A) have been posted (see document attached).

2. Although it was posted on FedBizOpps that the Q&A period was closed and no additional questions would be accepted, the Government has reopened the Q&A period in case more clarification questions are required based on the Government's response. Questions will be accepted until 2:00 p.m. Eastern Time on Monday, 16 June 2014. Vendor Questions may be sent via e-mail to Tonya Lakner at Tonya.Lakner@navy.mil.

3. The quantities of 3 CLINs have been revised. CLIN0011, CLIN0013, and CLIN0015 (see document attached).

CLIN 0011- Spare Handsets, qty 220;
Each item in this CLIN is for spare/replacement Dual PTT handsets.

CLIN 0013- Spare Core Components, 30 qty;
Each item in this CLIN is for additional Spare Core Components required to meet availability numbers, and for future system expansion.

CLIN 0015- Training, 3 qty;
Each item in this CLIN is for a single training session, per Section 3.5 of the specification.

Monday, 9 June 2014 Q & A update:

The Government anticipates posting Questions and Answers on Wednesday, 11 June 2014. Q & A period is closed; no additional questions will be accepted.

.

Monday, 9 June 2014 Q&A update:

The Government anticipates posting Questions and Answers on Wednesday, 11 June 2014. Q&A period is closed; no additional questions will be accepted.

3 June 2014 Additional Information:

The Voice Conferencing System (VCS) Requirements Document has been revised. See Revision 1.1 dated 19 May 2014 as well as the redline document (with tracked changes) attached.

Updated CLINs:

CLIN 0001- Core VCS Components: BLACK 3 qty;
Each item in this CLIN covers a single BLACK core and ALL ancillary equipment needed for a turn-key core system to function (i.e. chassis, cards, rack, mounting hardware, sub switches, rack cabling, FAT testing, if applicable, etc.).

CLIN 0002- Core VCS Components: RED 3 qty;
Each item in this CLIN covers a single RED core and ALL ancillary equipment needed for a turn-key core system to function (i.e. chassis, cards, rack, mounting hardware, sub switches, rack cabling, etc.).
CLIN 0003- VCS Administration Server, 4 qty;
Each item in this CLIN is for the hardware (rack mounted computer, keyboard, and monitor), software, and licenses required for an administration server.

CLIN 0004- VCS Administration Clients, 10 qty;
Each item in this CLIN is for the hardware (computer, keyboard, and monitor), software, and licenses required for an administration client.

CLIN 0005- End Instruments: Weather Hardened, Single-level, 14 qty;
Each item in this CLIN is for a complete Weather Hardened, Single-level End Instrument, to include the hardware, software, handsets, and licenses required to meet the requirement specification.

CLIN 0006- End Instruments: Desktop, Single-level, 16 qty;
Each item in this CLIN is for a complete Desktop, Single-level End Instrument, to include the hardware, software, dual-PTT handsets, and licenses required to meet the requirement specification.

CLIN 0007- End Instruments: Compact, Single-level, 270 qty;
Each item in this CLIN is for a complete Compact, Single-level End Instrument, to include the hardware, software, dual-PTT handsets, and licenses required to meet the requirement specification.

CLIN 0008- End Instruments: Desktop, Multi-level, 29 qty;
Each item in this CLIN is for a complete Desktop, Multi-level End Instrument, to include the hardware, software, dual-PTT handsets, and licenses required to meet the requirement specification.

CLIN 0009- End Instruments: Compact, Multi-level, 134 qty;
Each item in this CLIN is for a complete Compact, Multi-level End Instrument, to include the hardware, software, dual-PTT handsets, and licenses required to meet the requirement specification.

CLIN 0010- Handmics, qty 50;
Each item in this CLIN is for handmics, per VCS.2.3.2.

CLIN 0011- Spare Handsets, qty 100;
Each item in this CLIN is for spare/replacement Dual PTT handsets.

CLIN 0012- Data, 1 lot NSP;
Each item in this CLIN is for the data requirements, as specified by the CDRL list.

CLIN 0013- Spare Core Components, 50 qty;
Each item in this CLIN is for additional Spare Core Components required to meet availability numbers, and for future system expansion.

CLIN 0014- Initial equipment Installation, 1 qty;
Each item in this CLIN is for the initial equipment installation, per Section 3.3.2 of the specification.

CLIN 0015- Training, 4 qty;
Each item in this CLIN is for a single training session, per Section 3.5 of the specification.

CLIN 0016- Initial Testing, 1 qty;
Each item in this CLIN is for initial system verification, per Section 3.3.2 of the specification.

CLIN 0017- Follow-on Testing, 9 qty;
Each item in this CLIN is for each follow-on test event to verify the ATR-installed hardware, per Section 3.4 of the specification. It is planned for follow-on testing to occur quarterly.

CLIN 0018- Yearly Maintenance Agreement, 4 qty;
Each item in this CLIN is for a yearly maintenance agreement to cover system support over and above the warranty, to include software/firmware updates, system troubleshooting support, and Information Assurance compliance.

SUBMITTAL INFORMATION:
Proposal submissions must be received at the NAWCAD office cited no later than 2:00 p.m. Eastern Time on 23 June 2014. Since proposal submission has been extended until 23 June 2014, Past Performance Questionnaires are due no later than 2:00 p.m. Eastern Time on 23 June 2014. Proposals are being limited to 50 single-sided pages exclusive of the cost section. Include (2) two hard copies and a CD containing the proposal package separating the cost section of the proposal. The proposal document shall be in Microsoft Word and the Cost Section shall be in Excel and must include any formulas to show how final price is computed.

Vendor Demonstrations: Vendor Demonstrations will take place no later than 7-11 July 2014, however, is subject to change as scheduled by the Government. See Section 4.2 of Revision 1.1, 19 May 2014, attached VCS Requirements Document for additional information regarding Vendor Demonstrations.

Therefore, updates are as follows:
1. (VCS) Requirements Document has been revised (see attached file).
2. CLINs, CLIN descriptions, and quantities have been updated to provide more specific details (see attached file).
3. Proposal and Past Performance Questionnaire submission date has been extended until no later than 2:00 p.m. Eastern Time on Monday, 23 June 2014.
4. Vendor Demonstrations now permit 2 hours each of demonstration time plus 1 hour of setup and 1 hour of teardown time, and they are expected to be scheduled for 7-11 July 2014 or earlier.
5. Site Visit questions and answers will be posted on FedBizOpps as soon as possible.
6. FAR, DFAR, and NAVAIR clauses will be updated as soon as possible.

.

3 June 2014 Additional Information:

The Voice Conferencing System (VCS) Requirements Document has been revised. See Revision 1.1 dated 19 May 2014 as well as the redline document (with tracked changes) attached.

Updated CLINs:

CLIN 0001- Core VCS Components: BLACK 3 qty;
Each item in this CLIN covers a single BLACK core and ALL ancillary equipment needed for a turn-key core system to function (i.e. chassis, cards, rack, mounting hardware, sub switches, rack cabling, FAT testing, if applicable, etc.).

CLIN 0002- Core VCS Components: RED 3 qty;
Each item in this CLIN covers a single RED core and ALL ancillary equipment needed for a turn-key core system to function (i.e. chassis, cards, rack, mounting hardware, sub switches, rack cabling, etc.).

CLIN 0003- VCS Administration Server, 4 qty;
Each item in this CLIN is for the hardware (rack mounted computer, keyboard, and monitor), software, and licenses required for an administration server.

CLIN 0004- VCS Administration Clients, 10 qty;
Each item in this CLIN is for the hardware (computer, keyboard, and monitor), software, and licenses required for an administration client.

CLIN 0005- End Instruments: Weather Hardened, Single-level, 14 qty;
Each item in this CLIN is for a complete Weather Hardened, Single-level End Instrument, to include the hardware, software, handsets, and licenses required to meet the requirement specification.

CLIN 0006- End Instruments: Desktop, Single-level, 16 qty;
Each item in this CLIN is for a complete Desktop, Single-level End Instrument, to include the hardware, software, dual-PTT handsets, and licenses required to meet the requirement specification.

CLIN 0007- End Instruments: Compact, Single-level, 270 qty;
Each item in this CLIN is for a complete Compact, Single-level End Instrument, to include the hardware, software, dual-PTT handsets, and licenses required to meet the requirement specification.

CLIN 0008- End Instruments: Desktop, Multi-level, 29 qty;
Each item in this CLIN is for a complete Desktop, Multi-level End Instrument, to include the hardware, software, dual-PTT handsets, and licenses required to meet the requirement specification.

CLIN 0009- End Instruments: Compact, Multi-level, 134 qty;
Each item in this CLIN is for a complete Compact, Multi-level End Instrument, to include the hardware, software, dual-PTT handsets, and licenses required to meet the requirement specification.

CLIN 0010- Handmics, qty 50;
Each item in this CLIN is for handmics, per VCS.2.3.2.

CLIN 0011- Spare Handsets, qty 100;
Each item in this CLIN is for spare/replacement Dual PTT handsets.

CLIN 0012- Data, 1 lot NSP;
Each item in this CLIN is for the data requirements, as specified by the CDRL list.

CLIN 0013- Spare Core Components, 50 qty;
Each item in this CLIN is for additional Spare Core Components required to meet availability numbers, and for future system expansion.

CLIN 0014- Initial equipment Installation, 1 qty;
Each item in this CLIN is for the initial equipment installation, per Section 3.3.2 of the specification.

CLIN 0015- Training, 4 qty;
Each item in this CLIN is for a single training session, per Section 3.5 of the specification.

CLIN 0016- Initial Testing, 1 qty;
Each item in this CLIN is for initial system verification, per Section 3.3.2 of the specification.

CLIN 0017- Follow-on Testing, 9 qty;
Each item in this CLIN is for each follow-on test event to verify the ATR-installed hardware, per Section 3.4 of the specification. It is planned for follow-on testing to occur quarterly.

CLIN 0018- Yearly Maintenance Agreement, 4 qty;
Each item in this CLIN is for a yearly maintenance agreement to cover system support over and above the warranty, to include software/firmware updates, system troubleshooting support, and Information Assurance compliance.

SUBMITTAL INFORMATION:

Proposal submissions must be received at the NAWCAD office cited no later than 2:00 p.m. Eastern Time on 23 June 2014. Since proposal submission has been extended until 23 June 2014, Past Performance Questionnaires are due no later than 2:00 p.m. Eastern Time on 23 June 2014. Proposals are being limited to 50 single-sided pages exclusive of the cost section. Include (2) two hard copies and a CD containing the proposal package separating the cost section of the proposal. The proposal document shall be in Microsoft Word and the Cost Section shall be in Excel and must include any formulas to show how final price is computed.

Vendor Demonstrations: Vendor Demonstrations will take place no later than 7-11 July 2014, however, is subject to change as scheduled by the Government. See Section 4.2 of Revision 1.1, 19 May 2014, attached VCS Requirements Document for additional information regarding Vendor Demonstrations.

Therefore, updates are as follows:

1. (VCS) Requirements Document has been revised (see attached file).
2. CLINs, CLIN descriptions, and quantities have been updated to provide more specific details (see attached file).
3. Proposal and Past Performance Questionnaire submission date has been extended until no later than 2:00 p.m. Eastern Time on Monday, 23 June 2014.
4. Vendor Demonstrations now permit 2 hours each of demonstration time plus 1 hour of setup and 1 hour of teardown time, and they are expected to be scheduled for 7-11 July 2014 or earlier.
5. Site Visit questions and answers will be posted on FedBizOpps as soon as possible.
6. FAR, DFAR, and NAVAIR clauses will be updated as soon as possible.

Voice Conferencing System (VCS) 20 May 2014 Update:
1. Proposal submission date has been extended until no later than 2:00 p.m. Eastern Time on 12 June 2014.
2. Vendor Demonstrations now permit 2 hours each of demonstration time plus 1 hour of setup and 1 hour of teardown time, and they are expected to be scheduled for 23-27 June 2014.
3. It is anticipated that Site Visit questions and answers will be posted on FedBizOpps next week, as well as an amendment to the VCS Requirements Document, CLIN structure, and additional proposal instructions to further clarify the Government's requirement.

SUBMITTAL INFORMATION:
All data received in response to this notice, marked or designated as corporate or proprietary, will be fully protected from release outside the government. The proposal package may be sent by mail to NAWCAD Contracts, Attn: Tonya Lakner, Code 2.5.1.11.5, Building 441, Naval Air Systems Command, 21983 Bundy Road, Patuxent River, MD 20670. Include (2) two hard copies and a CD containing the proposal package separating the cost section of the proposal. Ensure the Subject Line reads: N00421-14-R-0030 - "Company Name". Submissions must be received at the NAWCAD office cited no later than 2:00 p.m. Eastern Time on 12 June 2014. All responses must include the following information: Company Name; Company Address; Company Business Size; and Point-of-Contact (POC) name, phone number, fax number and email address.

Vendor Demonstrations: Each vendor shall perform a hands-on demonstration for the government, as part of the proposal package, in addition to the written submission. This demonstration shall include the administration console, scaled-down core equipment, one external radio interface port, and at least one of each type of end instrument (Weather hardened, Compact, Desktop). The audience of the demonstration includes users and maintainers. Demonstrations will be limited to 2 hours each plus 1 hour of setup and 1 hour of teardown time. Demonstrations will be scheduled by the Government and the offeror will receive notification specifying the date and time of their demonstration. Companies will be limited to a maximum of three (3) attendees/participants per company and must provide the representatives' name(s) and telephone number(s) at time of proposal submission. Vendors are responsible for all costs associated with the demonstration. It is anticipated that Vendor Demonstrations will take place 23-27 June 2014. Additional information regarding Vendor Demonstrations will be provided in the revised VCS Requirements Document.

.

Voice Conferencing System (VCS) 20 May 2014 Update:

1. Proposal submission date has been extended until no later than 2:00 p.m. Eastern Time on 12 June 2014.

2. Vendor Demonstrations now permit 2 hours each of demonstration time plus 1 hour of setup and 1 hour of teardown time, and they are expected to be scheduled for 23-27 June 2014.

3. It is anticipated that Site Visit questions and answers will be posted on FedBizOpps next week, as well as an amendment to the VCS Requirements Document, CLIN structure, and additional proposal instructions to further clarify the Government's requirement.

SUBMITTAL INFORMATION:

All data received in response to this notice, marked or designated as corporate or proprietary, will be fully protected from release outside the government. The proposal package may be sent by mail to NAWCAD Contracts, Attn: Tonya Lakner, Code 2.5.1.11.5, Building 441, Naval Air Systems Command, 21983 Bundy Road, Patuxent River, MD 20670. Include (2) two hard copies and a CD containing the proposal package separating the cost section of the proposal. Ensure the Subject Line reads: N00421-14-R-0030 - "Company Name". Submissions must be received at the NAWCAD office cited no later than 2:00 p.m. Eastern Time on 12 June 2014. All responses must include the following information: Company Name; Company Address; Company Business Size; and Point-of-Contact (POC) name, phone number, fax number and email address.

Vendor Demonstrations: Each vendor shall perform a hands-on demonstration for the government, as part of the proposal package, in addition to the written submission. This demonstration shall include the administration console, scaled-down core equipment, one external radio interface port, and at least one of each type of end instrument (Weather hardened, Compact, Desktop). The audience of the demonstration includes users and maintainers. Demonstrations will be limited to 2 hours each plus 1 hour of setup and 1 hour of teardown time. Demonstrations will be scheduled by the Government and the offeror will receive notification specifying the date and time of their demonstration. Companies will be limited to a maximum of three (3) attendees/participants per company and must provide the representatives' name(s) and telephone number(s) at time of proposal submission. Vendors are responsible for all costs associated with the demonstration. It is anticipated that Vendor Demonstrations will take place 23-27 June 2014. Additional information regarding Vendor Demonstrations will be provided in the revised VCS Requirements Document.

Site Visit Additional Information:
All companies who have confirmed attendance for the 6 May 2014 Voice Conferencing System Site Visit were sent an email with an attached Base Access Request Form and companies should provide it to the POC listed in the email NTL COB Wednesday, 30 April 2014. Below are answers to questions received regarding the Site Visit:

1. Do you need to hold a clearance to attend the Site Survey? No, Security Clearances will not be required for the Site Visit.

2. Will you entertain questions prior to the Site Visit, or would you prefer we bring them for discussion at that time, or perhaps hold all questions until after the Site Visit? Please reserve questions until the Site Visit.
3. Can you provide a tentative schedule for the Site Visit? Site Visit Tentative Agenda is as follows:
Atlantic Test Ranges (ATR) Voice Conferencing System (VCS)
Vendor Site Visit - May 6th 2014 - Agenda

9:00am*-9:15am Introductions / Welcome
9:15am-10:00am Organization Overview
10:00am-10:30am ATR Control Room Tour
10:30am-11:00am Project Engineering Station Tour
11:00am-11:15am Computer Equipment Room Tour
11:15am-11:30am Submit Questions on note cards
11:30am Adjourn
*Please arrive at the NAS Patuxent River pass office no later than 7:30am

.

Site Visit Additional Information:

All companies who have confirmed attendance for the 6 May 2014 Voice Conferencing System Site Visit were sent an email with an attached Base Access Request Form and companies should provide it to the POC listed in the email NTL COB Wednesday, 30 April 2014. Below are answers to questions received regarding the Site Visit:

1. Do you need to hold a clearance to attend the Site Survey? No, Security Clearances will not be required for the Site Visit.

2. Will you entertain questions prior to the Site Visit, or would you prefer we bring them for discussion at that time, or perhaps hold all questions until after the Site Visit? Please reserve questions until the Site Visit.

3. Can you provide a tentative schedule for the Site Visit? Site Visit Tentative Agenda is as follows:

Atlantic Test Ranges (ATR) Voice Conferencing System (VCS)
Vendor Site Visit - May 6th 2014 - Agenda

9:00am*-9:15am Introductions / Welcome
9:15am-10:00am Organization Overview
10:00am-10:30am ATR Control Room Tour
10:30am-11:00am Project Engineering Station Tour
11:00am-11:15am Computer Equipment Room Tour
11:15am-11:30am Submit Questions on note cards
11:30am Adjourn

*Please arrive at the NAS Patuxent River pass office no later than 7:30am

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR), Subpart 12.6, as supplemented with additional information included in this notice. This announcement issued as a request for proposal (RFP). This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This requirement is being synopsized as a competitive Small Business set-aside acquisition under the North American Industry Classification System (NAICS) code 334290, Size Standard 750, PSC code 5895. Offerors must be registered in the System for Award Management (SAM) database prior to submission of an offer to be considered for award of any DOD contract. This may be accomplished electronically at http://www.sam.gov.
The Naval Air Systems Command Aircraft Division (AIR-2.5.1.11), Patuxent River, MD 20670 announces its intention to procure a Voice Conferencing System for use in open air flight tests at the Atlantic Test Ranges. The system's primary function is to give flight test personnel the ability to exchange voice communications during test flight missions, regardless of their physical location or the type of communication equipment that is being used. The Voice Conferencing System (VCS) will provide a central conferencing capability and provide end-users with devices that can communicate on multiple voice conferences simultaneously. The VCS will be able to interface with a variety of Commercial Off-The-Shelf (COTS) communication devices including UHF/VHF Radios, telephone lines, T1, voice recorders, etc. The VCS will provide voice conferencing services for all connected communication equipment, bridging the gap between dissimilar communication devices. VCS will be capable of conferencing both classified (RED) and unclassified (BLACK) audio traffic. Individual voice conferences will be highly configurable and must be tailored to meet the needs of individual customers.
Contract Type:
It is anticipated that the award of an Indefinite Delivery/Indefinite Quantity (IDIQ) Firm Fixed Price (FFP) type contract will be issued. A five 5-year ordering period is expected upon award.
Requirements:
NAWCAD has a requirement for:
CLIN 0001- Core VCS Components, 6 qty;
CLIN 0002- VCS Administration, 13 qty;
CLIN 0003- End Instruments, 380 qty;
CLIN 0004- Miscellaneous Equipment, 215 qty;
CLIN 0005- Spares, 90 qty;
CLIN 0006- Installation, 8 qty;
CLIN 0007- Training, 8 qty;
CLIN 0008- Testing, 24 qty;
CLIN 0009- Maintenance, 4 qty;
CLIN 0010-Data, 1 lot NSP.
See attached Requirements Document, CDRLs, and Past Performance Questionnaire.
SUBMITTAL INFORMATION:
The Government requests that interested businesses submit to the Contracting Office at NAWCAD, Patuxent River, Maryland, a proposal package for the requirements listed above. The proposal shall demonstrate the company's ability to provide all of the supplies and services in the attached Requirements Document. This document must address, at a minimum, the following:
1) Past performance efforts of similar size and scope within the last 3 years, including contract number, organization supported, indication of whether as a prime or subcontractor, contract value, Government point of contact, and a brief description of how the referenced contract relates to the services described in the Requirements Document. Provide past performance information by utilizing the attached Past Performance Questionnaire.
2) Company profile to include number of employees, annual revenue history, office location(s), DUNS number and CAGE code. Identify which socioeconomic factors, if any, apply for your company, (e.g. SDVOSB, 8(a), HUB, SDB, W/O, VO, MO, etc.).
3) Indicate if the products described herein are Commercial Items or Commercially available off-the-shelf (COTS) items as defined by the FAR 2.101.
4) Responses must be sufficient to permit agency analysis to establish bona fide capability to meet requirements. Technical acceptability will be determined solely on the content and merit of the information submitted in response to this synopsis/solicitation. Therefore, it is incumbent on the offeror to provide sufficient technical literature, documentation, etc. in order for the Government to make an adequate technical assessment of the proposal. The Government will award in accordance with FAR part 12 on a best value basis. The offeror shall provide backup information verifying the price offered; e.g. a copy of current catalog, etc.
5) Site Visit: The government will be holding a site visit for this procurement. This visit will be held at the Atlantic Test Ranges facility and will provide bidders an opportunity to view the site spaces, and ask any questions about the procurement. Interested companies will be limited to a maximum of two (2) attendees/participants per company and must provide the representatives' name(s) and telephone number(s) to Tonya Lakner via email: tonya.lakner@navy.mil by COB 28 April 2014. Site visits will take place on 6 May 2014. All prospective vendors are responsible for all costs associated with this site visit.
6) Vendor Demonstrations: Each vendor shall perform a hands-on demonstration for the government, as part of the proposal package, in addition to the written submission. This demonstration shall include the administration console, scaled-down core equipment, one external radio interface port, and at least one of each type of end instrument (Weather hardened, Compact, Desktop). The audience of the demonstration includes users and maintainers. Demonstrations will be limited to 2 hours each. Demonstrations will be scheduled by the Government and the offeror will receive notification specifying the date and time of their demonstration. Companies will be limited to a maximum of three (3) attendees/participants per company and must provide the representatives' name(s) and telephone number(s) at time of proposal submission. Vendors are responsible for all costs associated with the demonstration.
There is no commitment by the Government to make an award, or be responsible for any monies expended by any interested parties in support of the effort mentioned above.
All data received in response to this notice, marked or designated as corporate or proprietary, will be fully protected from release outside the government. The proposal package may be sent by mail to NAWCAD Contracts, Attn: Tonya Lakner, Code 2.5.1.11.5, Building 441, Naval Air Systems Command, 21983 Bundy Road, Patuxent River, MD 20670. Include (2) two hard copies and a CD containing the proposal package separating the cost section of the proposal. Ensure the Subject Line reads: N00421-14-R-0030 - "Company Name". Submissions must be received at the NAWCAD office cited no later than 2:00 p.m. Eastern Time on 29 May 2014. All responses must include the following information: Company Name; Company Address; Company Business Size; and Point-of-Contact (POC) name, phone number, fax number and email address.
The provision at 52.212-1, Instructions to Offerors - Commercial Items, (June 2008) is incorporated by reference and applies to this acquisition and any addenda to the provision. The provision at 52.212-2, Evaluation -- Commercial Items (Jan 1999), applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Technical;
Past Performance;
Price.
Technical and Past Performance, when combined, are Significantly more important than Price.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of Provision)
Each offeror shall include a completed copy of the provision at FAR 52.212-3, Alt 1, Offeror Representations and Certifications -- Commercial Items (Nov 2013), with its offer. FAR 52.247-34 F.o.b.-Destination (Nov 1991) is incorporated by reference and applies to this acquisition. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2008), is incorporated by reference and applies to this acquisition and any addenda to the clause. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items is incorporated by reference (Deviation- 2013-O0019) (Jan 2014).

.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR), Subpart 12.6, as supplemented with additional information included in this notice. This announcement issued as a request for proposal (RFP). This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This requirement is being synopsized as a competitive Small Business set-aside acquisition under the North American Industry Classification System (NAICS) code 334290, Size Standard 750, PSC code 5895. Offerors must be registered in the System for Award Management (SAM) database prior to submission of an offer to be considered for award of any DOD contract. This may be accomplished electronically at http://www.sam.gov.

The Naval Air Systems Command Aircraft Division (AIR-2.5.1.11), Patuxent River, MD 20670 announces its intention to procure a Voice Conferencing System for use in open air flight tests at the Atlantic Test Ranges. The system's primary function is to give flight test personnel the ability to exchange voice communications during test flight missions, regardless of their physical location or the type of communication equipment that is being used. The Voice Conferencing System (VCS) will provide a central conferencing capability and provide end-users with devices that can communicate on multiple voice conferences simultaneously. The VCS will be able to interface with a variety of Commercial Off-The-Shelf (COTS) communication devices including UHF/VHF Radios, telephone lines, T1, voice recorders, etc. The VCS will provide voice conferencing services for all connected communication equipment, bridging the gap between dissimilar communication devices. VCS will be capable of conferencing both classified (RED) and unclassified (BLACK) audio traffic. Individual voice conferences will be highly configurable and must be tailored to meet the needs of individual customers.

Contract Type:
It is anticipated that the award of an Indefinite Delivery/Indefinite Quantity (IDIQ) Firm Fixed Price (FFP) type contract will be issued. A five 5-year ordering period is expected upon award.

Requirements:
NAWCAD has a requirement for:
CLIN 0001- Core VCS Components, 6 qty;
CLIN 0002- VCS Administration, 13 qty;
CLIN 0003- End Instruments, 380 qty;
CLIN 0004- Miscellaneous Equipment, 215 qty;
CLIN 0005- Spares, 90 qty;
CLIN 0006- Installation, 8 qty;
CLIN 0007- Training, 8 qty;
CLIN 0008- Testing, 24 qty;
CLIN 0009- Maintenance, 4 qty;
CLIN 0010-Data, 1 lot NSP.

See attached Requirements Document, CDRLs, and Past Performance Questionnaire.

SUBMITTAL INFORMATION:
The Government requests that interested businesses submit to the Contracting Office at NAWCAD, Patuxent River, Maryland, a proposal package for the requirements listed above. The proposal shall demonstrate the company's ability to provide all of the supplies and services in the attached Requirements Document. This document must address, at a minimum, the following:

1) Past performance efforts of similar size and scope within the last 3 years, including contract number, organization supported, indication of whether as a prime or subcontractor, contract value, Government point of contact, and a brief description of how the referenced contract relates to the services described in the Requirements Document. Provide past performance information by utilizing the attached Past Performance Questionnaire.

2) Company profile to include number of employees, annual revenue history, office location(s), DUNS number and CAGE code. Identify which socioeconomic factors, if any, apply for your company, (e.g. SDVOSB, 8(a), HUB, SDB, W/O, VO, MO, etc.).

3) Indicate if the products described herein are Commercial Items or Commercially available off-the-shelf (COTS) items as defined by the FAR 2.101.

4) Responses must be sufficient to permit agency analysis to establish bona fide capability to meet requirements. Technical acceptability will be determined solely on the content and merit of the information submitted in response to this synopsis/solicitation. Therefore, it is incumbent on the offeror to provide sufficient technical literature, documentation, etc. in order for the Government to make an adequate technical assessment of the proposal. The Government will award in accordance with FAR part 12 on a best value basis. The offeror shall provide backup information verifying the price offered; e.g. a copy of current catalog, etc.

5) Site Visit: The government will be holding a site visit for this procurement. This visit will be held at the Atlantic Test Ranges facility and will provide bidders an opportunity to view the site spaces, and ask any questions about the procurement. Interested companies will be limited to a maximum of two (2) attendees/participants per company and must provide the representatives' name(s) and telephone number(s) to Tonya Lakner via email: tonya.lakner@navy.mil by COB 28 April 2014. Site visits will take place on 6 May 2014. All prospective vendors are responsible for all costs associated with this site visit.

6) Vendor Demonstrations: Each vendor shall perform a hands-on demonstration for the government, as part of the proposal package, in addition to the written submission. This demonstration shall include the administration console, scaled-down core equipment, one external radio interface port, and at least one of each type of end instrument (Weather hardened, Compact, Desktop). The audience of the demonstration includes users and maintainers. Demonstrations will be limited to 2 hours each. Demonstrations will be scheduled by the Government and the offeror will receive notification specifying the date and time of their demonstration. Companies will be limited to a maximum of three (3) attendees/participants per company and must provide the representatives' name(s) and telephone number(s) at time of proposal submission. Vendors are responsible for all costs associated with the demonstration.

There is no commitment by the Government to make an award, or be responsible for any monies expended by any interested parties in support of the effort mentioned above.

All data received in response to this notice, marked or designated as corporate or proprietary, will be fully protected from release outside the government. The proposal package may be sent by mail to NAWCAD Contracts, Attn: Tonya Lakner, Code 2.5.1.11.5, Building 441, Naval Air Systems Command, 21983 Bundy Road, Patuxent River, MD 20670. Include (2) two hard copies and a CD containing the proposal package separating the cost section of the proposal. Ensure the Subject Line reads: N00421-14-R-0030 - "Company Name". Submissions must be received at the NAWCAD office cited no later than 2:00 p.m. Eastern Time on 29 May 2014. All responses must include the following information: Company Name; Company Address; Company Business Size; and Point-of-Contact (POC) name, phone number, fax number and email address.

The provision at 52.212-1, Instructions to Offerors - Commercial Items, (June 2008) is incorporated by reference and applies to this acquisition and any addenda to the provision. The provision at 52.212-2, Evaluation -- Commercial Items (Jan 1999), applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical;
Past Performance;
Price.

Technical and Past Performance, when combined, are Significantly more important than Price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Each offeror shall include a completed copy of the provision at FAR 52.212-3, Alt 1, Offeror Representations and Certifications -- Commercial Items (Nov 2013), with its offer. FAR 52.247-34 F.o.b.-Destination (Nov 1991) is incorporated by reference and applies to this acquisition. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2008), is incorporated by reference and applies to this acquisition and any addenda to the clause. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items is incorporated by reference (Deviation- 2013-O0019) (Jan 2014).

 

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR), Subpart 12.6, as supplemented with additional information included in this notice. This announcement issued as a request for proposal (RFP). This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This requirement is being synopsized as a competitive Small Business set-aside acquisition under the North American Industry Classification System (NAICS) code 334290, Size Standard 750, PSC code 5895. Offerors must be registered in the System for Award Management (SAM) database prior to submission of an offer to be considered for award of any DOD contract. This may be accomplished electronically at http://www.sam.gov.
The Naval Air Systems Command Aircraft Division (AIR-2.5.1.11), Patuxent River, MD 20670 announces its intention to procure a Voice Conferencing System for use in open air flight tests at the Atlantic Test Ranges. The system's primary function is to give flight test personnel the ability to exchange voice communications during test flight missions, regardless of their physical location or the type of communication equipment that is being used. The Voice Conferencing System (VCS) will provide a central conferencing capability and provide end-users with devices that can communicate on multiple voice conferences simultaneously. The VCS will be able to interface with a variety of Commercial Off-The-Shelf (COTS) communication devices including UHF/VHF Radios, telephone lines, T1, voice recorders, etc. The VCS will provide voice conferencing services for all connected communication equipment, bridging the gap between dissimilar communication devices. VCS will be capable of conferencing both classified (RED) and unclassified (BLACK) audio traffic. Individual voice conferences will be highly configurable and must be tailored to meet the needs of individual customers.
Contract Type:
It is anticipated that the award of an Indefinite Delivery/Indefinite Quantity (IDIQ) Firm Fixed Price (FFP) type contract will be issued. A five 5-year ordering period is expected upon award.
Requirements:
NAWCAD has a requirement for:
CLIN 0001- Core VCS Components, 2 qty;
CLIN 0002- VCS Administration, 5 qty;
CLIN 0003- End Instruments, 330 qty;
CLIN 0004- Miscellaneous Equipment, 165 qty;
CLIN 0005- Spares, 20 qty;
CLIN 0006- Installation, 1 lot;
CLIN 0007- Training, 1 lot;
CLIN 0008- Testing, 1 lot;
CLIN 0009- Maintenance, 1 lot;
CLIN 0010-Data, 1 lot NSP.
See attached Requirements Document, CDRLs, and Past Performance Questionnaire.
SUBMITTAL INFORMATION:
The Government requests that interested businesses submit to the Contracting Office at NAWCAD, Patuxent River, Maryland, a proposal package for the requirements listed above. The proposal shall demonstrate the company's ability to provide all of the supplies and services in the attached Requirements Document. This document must address, at a minimum, the following:
1) Past performance efforts of similar size and scope within the last 3 years, including contract number, organization supported, indication of whether as a prime or subcontractor, contract value, Government point of contact, and a brief description of how the referenced contract relates to the services described in the Requirements Document. Provide past performance information by utilizing the attached Past Performance Questionnaire.
2) Company profile to include number of employees, annual revenue history, office location(s), DUNS number and CAGE code. Identify which socioeconomic factors, if any, apply for your company, (e.g. SDVOSB, 8(a), HUB, SDB, W/O, VO, MO, etc.).
3) Indicate if the products described herein are Commercial Items or Commercially available off-the-shelf (COTS) items as defined by the FAR 2.101.
4) Responses must be sufficient to permit agency analysis to establish bona fide capability to meet requirements. Technical acceptability will be determined solely on the content and merit of the information submitted in response to this synopsis/solicitation. Therefore, it is incumbent on the offeror to provide sufficient technical literature, documentation, etc. in order for the Government to make an adequate technical assessment of the proposal. The Government will award in accordance with FAR part 12 on a best value basis. The offeror shall provide backup information verifying the price offered; e.g. a copy of current catalog, etc.
5) Site Visit: The government will be holding a site visit for this procurement. This visit will be held at the Atlantic Test Ranges facility and will provide bidders an opportunity to view the site spaces, and ask any questions about the procurement. Interested companies will be limited to a maximum of two (2) attendees/participants per company and must provide the representatives' name(s) and telephone number(s) to Tonya Lakner via email: tonya.lakner@navy.mil by COB 28 April 2014. Site visits will take place on 6 May 2014. All prospective vendors are responsible for all costs associated with this site visit.
6) Vendor Demonstrations: Each vendor shall perform a hands-on demonstration for the government, as part of the proposal package, in addition to the written submission. This demonstration shall include the administration console, scaled-down core equipment, one external radio interface port, and at least one of each type of end instrument (Weather hardened, Compact, Desktop). The audience of the demonstration includes users and maintainers. Demonstrations will be limited to 2 hours each. Demonstrations will be scheduled by the Government and the offeror will receive notification specifying the date and time of their demonstration. Companies will be limited to a maximum of three (3) attendees/participants per company and must provide the representatives' name(s) and telephone number(s) at time of proposal submission. Vendors are responsible for all costs associated with the demonstration.
There is no commitment by the Government to make an award, or be responsible for any monies expended by any interested parties in support of the effort mentioned above.
All data received in response to this notice, marked or designated as corporate or proprietary, will be fully protected from release outside the government. The proposal package may be sent by mail to NAWCAD Contracts, Attn: Tonya Lakner, Code 2.5.1.11.5, Building 441, Naval Air Systems Command, 21983 Bundy Road, Patuxent River, MD 20670. Include (2) two hard copies and a CD containing the proposal package separating the cost section of the proposal. Ensure the Subject Line reads: N00421-14-R-0030 - "Company Name". Submissions must be received at the NAWCAD office cited no later than 2:00 p.m. Eastern Time on 29 May 2014. All responses must include the following information: Company Name; Company Address; Company Business Size; and Point-of-Contact (POC) name, phone number, fax number and email address.
The provision at 52.212-1, Instructions to Offerors - Commercial Items, (June 2008) is incorporated by reference and applies to this acquisition and any addenda to the provision. The provision at 52.212-2, Evaluation -- Commercial Items (Jan 1999), applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Technical;
Past Performance;
Price.
Technical and Past Performance, when combined, are Significantly more important than Price.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of Provision)
Each offeror shall include a completed copy of the provision at FAR 52.212-3, Alt 1, Offeror Representations and Certifications -- Commercial Items (Nov 2013), with its offer. FAR 52.247-34 F.o.b.-Destination (Nov 1991) is incorporated by reference and applies to this acquisition. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2008), is incorporated by reference and applies to this acquisition and any addenda to the clause. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items is incorporated by reference (Deviation- 2013-O0019) (Jan 2014).

.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR), Subpart 12.6, as supplemented with additional information included in this notice. This announcement issued as a request for proposal (RFP). This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This requirement is being synopsized as a competitive Small Business set-aside acquisition under the North American Industry Classification System (NAICS) code 334290, Size Standard 750, PSC code 5895. Offerors must be registered in the System for Award Management (SAM) database prior to submission of an offer to be considered for award of any DOD contract. This may be accomplished electronically at http://www.sam.gov.

The Naval Air Systems Command Aircraft Division (AIR-2.5.1.11), Patuxent River, MD 20670 announces its intention to procure a Voice Conferencing System for use in open air flight tests at the Atlantic Test Ranges. The system's primary function is to give flight test personnel the ability to exchange voice communications during test flight missions, regardless of their physical location or the type of communication equipment that is being used. The Voice Conferencing System (VCS) will provide a central conferencing capability and provide end-users with devices that can communicate on multiple voice conferences simultaneously. The VCS will be able to interface with a variety of Commercial Off-The-Shelf (COTS) communication devices including UHF/VHF Radios, telephone lines, T1, voice recorders, etc. The VCS will provide voice conferencing services for all connected communication equipment, bridging the gap between dissimilar communication devices. VCS will be capable of conferencing both classified (RED) and unclassified (BLACK) audio traffic. Individual voice conferences will be highly configurable and must be tailored to meet the needs of individual customers.

Contract Type:
It is anticipated that the award of an Indefinite Delivery/Indefinite Quantity (IDIQ) Firm Fixed Price (FFP) type contract will be issued. A five 5-year ordering period is expected upon award.

Requirements:
NAWCAD has a requirement for:
CLIN 0001- Core VCS Components, 2 qty;
CLIN 0002- VCS Administration, 5 qty;
CLIN 0003- End Instruments, 330 qty;
CLIN 0004- Miscellaneous Equipment, 165 qty;
CLIN 0005- Spares, 20 qty;
CLIN 0006- Installation, 1 lot;
CLIN 0007- Training, 1 lot;
CLIN 0008- Testing, 1 lot;
CLIN 0009- Maintenance, 1 lot;
CLIN 0010-Data, 1 lot NSP.

See attached Requirements Document, CDRLs, and Past Performance Questionnaire.

SUBMITTAL INFORMATION:
The Government requests that interested businesses submit to the Contracting Office at NAWCAD, Patuxent River, Maryland, a proposal package for the requirements listed above. The proposal shall demonstrate the company's ability to provide all of the supplies and services in the attached Requirements Document. This document must address, at a minimum, the following:

1) Past performance efforts of similar size and scope within the last 3 years, including contract number, organization supported, indication of whether as a prime or subcontractor, contract value, Government point of contact, and a brief description of how the referenced contract relates to the services described in the Requirements Document. Provide past performance information by utilizing the attached Past Performance Questionnaire.

2) Company profile to include number of employees, annual revenue history, office location(s), DUNS number and CAGE code. Identify which socioeconomic factors, if any, apply for your company, (e.g. SDVOSB, 8(a), HUB, SDB, W/O, VO, MO, etc.).

3) Indicate if the products described herein are Commercial Items or Commercially available off-the-shelf (COTS) items as defined by the FAR 2.101.

4) Responses must be sufficient to permit agency analysis to establish bona fide capability to meet requirements. Technical acceptability will be determined solely on the content and merit of the information submitted in response to this synopsis/solicitation. Therefore, it is incumbent on the offeror to provide sufficient technical literature, documentation, etc. in order for the Government to make an adequate technical assessment of the proposal. The Government will award in accordance with FAR part 12 on a best value basis. The offeror shall provide backup information verifying the price offered; e.g. a copy of current catalog, etc.

5) Site Visit: The government will be holding a site visit for this procurement. This visit will be held at the Atlantic Test Ranges facility and will provide bidders an opportunity to view the site spaces, and ask any questions about the procurement. Interested companies will be limited to a maximum of two (2) attendees/participants per company and must provide the representatives' name(s) and telephone number(s) to Tonya Lakner via email: tonya.lakner@navy.mil by COB 28 April 2014. Site visits will take place on 6 May 2014. All prospective vendors are responsible for all costs associated with this site visit.

6) Vendor Demonstrations: Each vendor shall perform a hands-on demonstration for the government, as part of the proposal package, in addition to the written submission. This demonstration shall include the administration console, scaled-down core equipment, one external radio interface port, and at least one of each type of end instrument (Weather hardened, Compact, Desktop). The audience of the demonstration includes users and maintainers. Demonstrations will be limited to 2 hours each. Demonstrations will be scheduled by the Government and the offeror will receive notification specifying the date and time of their demonstration. Companies will be limited to a maximum of three (3) attendees/participants per company and must provide the representatives' name(s) and telephone number(s) at time of proposal submission. Vendors are responsible for all costs associated with the demonstration.

There is no commitment by the Government to make an award, or be responsible for any monies expended by any interested parties in support of the effort mentioned above.

All data received in response to this notice, marked or designated as corporate or proprietary, will be fully protected from release outside the government. The proposal package may be sent by mail to NAWCAD Contracts, Attn: Tonya Lakner, Code 2.5.1.11.5, Building 441, Naval Air Systems Command, 21983 Bundy Road, Patuxent River, MD 20670. Include (2) two hard copies and a CD containing the proposal package separating the cost section of the proposal. Ensure the Subject Line reads: N00421-14-R-0030 - "Company Name". Submissions must be received at the NAWCAD office cited no later than 2:00 p.m. Eastern Time on 29 May 2014. All responses must include the following information: Company Name; Company Address; Company Business Size; and Point-of-Contact (POC) name, phone number, fax number and email address.

The provision at 52.212-1, Instructions to Offerors - Commercial Items, (June 2008) is incorporated by reference and applies to this acquisition and any addenda to the provision. The provision at 52.212-2, Evaluation -- Commercial Items (Jan 1999), applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical;
Past Performance;
Price.

Technical and Past Performance, when combined, are Significantly more important than Price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Each offeror shall include a completed copy of the provision at FAR 52.212-3, Alt 1, Offeror Representations and Certifications -- Commercial Items (Nov 2013), with its offer. FAR 52.247-34 F.o.b.-Destination (Nov 1991) is incorporated by reference and applies to this acquisition. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2008), is incorporated by reference and applies to this acquisition and any addenda to the clause. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items is incorporated by reference (Deviation- 2013-O0019) (Jan 2014).