Vital Records for IA Probate Strike Team

The Department of the Interior Bureau of Indian Affairs Central Office is soliciting vital records services to support its probate strike team operations through Request for Quote solicitation number 140A1626Q0017. The procurement seeks access to the VitalChek proprietary network to obtain vital records directly from government jurisdictions for use in probate case management and heir identification proceedings. Required services include state agency certificate fees, expedited shipping, authentication and onboarding, automated batch ordering, user portal access with real-time reporting, white glove customer service, and monthly accounting and billing. The solicitation will award a firm-fixed-price purchase order to the lowest-priced, technically acceptable quoter, with award anticipated by September 30, 2026. Offers are due by February 5, 2026, at 2:00 PM Eastern Standard Time and must be submitted via email to the contract specialist Adam Lowery at adam.lowery@bia.gov, accompanied by company information, a unique entity identifier, business address, contact information, and a completed Indian Economic Enterprise Representation Form.

This solicitation is set aside 100 percent for Indian Small Business Economic Enterprises (ISBEEs) under the Buy Indian Act, requiring all quoters to submit certification of their IEE status. VitalChek is identified as the mandatory service provider and sole source for the brand name services required. The procurement calls for 6,000 units of vital records services, with NAICS code 519290 (Web Search Portals and All Other Information Services) and a small business size standard of 1,000 employees. No specific award value or budget range is disclosed in the solicitation documents. The Statement of Work mandates compliance with the Privacy Act of 1974 and Department of the Interior privacy policies for all records handling, and services will be performed by VitalChek with coordination through the designated point of contact, Greg Sirko.