Attachment_1__SOW.docx
DOCX document 29 KB Posted
- Attached to
- Vital Records for IA Probate Strike Team
- Solicitation number
- 140A1626Q0017
About this file
This is a Statement of Work for the Department of the Interior's Indian Affairs bureaus (BIA, BIE, and BTFA) establishing requirements for a vital records service to support probate case management and heir identification.
The Department requires access to the VitalChek proprietary network to obtain vital records directly from government jurisdictions, ensuring legal admissibility in probate court. The requirement specifies a capacity of 6,000 requests and mandates that VitalChek serve as the brand name/sole source provider. Services include state agency certificate fees, UPS expedited shipping, authentication and onboarding, automated batch ordering, user portal access with real-time reporting, white glove customer service with manual processing and order adjudication, and monthly accounting and billing services. All records handling must comply with the Privacy Act of 1974 and Department of the Interior privacy policies. The point of contact is Greg Sirko at VitalChek (gsirko@vitalchek.com, 615.479.8270).
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment_2__IEE_Representation_Form.pdf | ||
| Sol_140A1626Q0017.pdf |
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Text version
Statement of Work Vital Records for IA Probate Strike Team
Mission and Objective The Department of the Interior (DOI), Indian Affairs (IA) encompassing the Bureau of Indian Affairs (BIA), the Bureau of Indian Education (BIE), and the Bureau of Trust Funds Administration (BTFA) requires vital records for identity resolution, in support of the fiduciary duty to accurately identify heirs, manage trust assets, and streamline probate cases.
Scope of Requirement - Vital Records Suite (VitalChek) BRAND NAME ONLY
· Direct Access: Provisioning of the proprietary VitalChek network.
· Capacity: 6,000 requests
· Admissibility: Records must be sourced directly from government jurisdictions to ensure they are legally admissible in probate court.
Security and Compliance
· Privacy Act: All handling of records must comply with the Privacy Act of 1974 and DOI departmental privacy policies.
All records requests encompass the following:
· State agency certificate fees
· UPS Expedited shipping
· Authentication and setup/onboarding
· Automated batch ordering
· User portal access, including real-time reporting
· White Glove customer service, which includes manual processing and order adjudication
· Monthly Accounting/billing services
VitalChek POC:
Greg Sirko gsirko@vitalchek.com 615.479.8270
File details come from the government source that posted it. Updated .