VISN 4 Hub Specimen Collection Software System

The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 4 seeks a specimen collection software system with integrated hardware, training, implementation, and support services, with quotes due July 21, 2026 at 12:00 PM EST.

Place of performance is Pittsburgh, Pennsylvania, serving 10 VA medical facilities across Pennsylvania and Delaware. The procurement is unrestricted with no set-aside. The NAICS code is 513210, Software Publishers; PSC is 7A21, IT and Telecom—Business Application Software (Perpetual License Software).

The solution must perform positive patient identification via barcode scanning of VA wristbands, validate patient identity at the bedside, and generate specimen labels at point of care. Integration with VA clinical systems (CPRS, VistA, and Oracle/Cerner) is required using commercially standard HL7 and API interfaces without modifications to existing VA systems. The system must be TRM-approved or obtain Enterprise Risk Assessment approval prior to award and comply with VA Directive 6500 and Risk Management Framework controls. User authentication must support Single Sign-On via VA PIV cards or Active Directory without standalone application-level credentials. Printers and scanners must be VA-approved or compatible with existing devices; wireless hardware must be FIPS 140-2 or FIPS 140-3 validated. Portable printers must support USB and WLAN with rechargeable batteries; Bluetooth-only devices are prohibited. Software licenses must be perpetual, VA-owned, and fully functional without subscription renewals. The vendor must provide comprehensive on-site training covering all shifts and post-Go-Live refresher sessions, 24/7 maintenance and phone support, software patches, and upgrades. Hardware and software include minimum one-year warranty post-Go-Live.

The base performance period runs July 27, 2026 through July 26, 2027, with four optional one-year ordering periods extending through July 26, 2031. The budget is $47 million. Deliverables include MediCopia software license, nine ADT, LIS, and LDAP interfaces, implementation and project management services, classroom and GoLive training, 74 Zebra handheld devices with chargers and OneCare service agreements, 74 Zebra label printers with service plans, device staging and preloading services, and annual software support and 24/7 support services. Project kick-off must commence within 60 days of task order award. All personnel must comply with VA security requirements including annual training, Rules of Behavior signature, and PIV badge requirements. Offerors must be registered in SAM.