Virginia National Guard Recruiting and Retention Outdoor Advertising

September 9 2015 Q&A: The below question(s) have been received. Annotated by each question is the government's response.

Q1: What budget level are we to stay within for the Virginia National Guard billboards?
A1: While a budget number is not provided, the government's requirement is for a minimum of 60 poster size and 20 bulletin size billboards to be displayed during a one year period.

Q2: The FBO page says to indicate 11 months of advertising, but the main RFP says a minimum of 3 months for minor markets and 1 month for major markets. Please clarify.
A2: The period of service is for one year to include production with a one year option period; therefore, advertising will be for 11 months. The minium of 3 months for minor markets and 1 month for major markets is the minimum duration for advertising on a specific billboard.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation W912LQ-15-T-0084 is being issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-83, effective 03 Aug 2015. This procurement is being issued as a Small Business Set Aside (SBSA) under NAICS code 541850 with a small business size standard of $15 million. The basis for award will be best value in accordance with FAR 52.212-2. The following commercial service is requested in this solicitation.

The contractor shall provide the Virginia National Guard Recruiting and Retention Command with an advertising package which provides vinyl bulletins and posters displaying Virginia National Guard advertisements on billboards throughout the Commonwealth of Virginia. The advertising services shall be provided for a one year period from September 2015 to August 2014 with a one year option period. The period of performance includes an approximate 30 days to produce the bulletins and posters and 11 months of advertising. The Performance Work Statement (PWS) accompanying this announcement outlines specific requirements. In accordance with National Guard Regulation (NGR) 601-1, paragraph 7-10, rental fees are prohibited and will not be paid.

Interested vendors shall provide firm fixed prices (FFP) for the following contract line item numbers (CLINs):

Base Year
0001 - Production of 60 posters - 60 each at $_______ per poster
0002 - Production of 20 bulletins - 20 each at $_______ per bulletin
0003 - Advertising services - 11 months at $________ per month
0004 - Contractor Manpower Reporting - 1 report at $_______ per report *The vendor may indicate a price or mark this item as not separately priced (NSP).
Option Year
1001 - Production of 60 posters - 60 each at $_______ per poster
1002 - Production of 20 bulletins - 20 each at $_______ per bulletin
1003 - Advertising services - 11 months at $________ per month
1004 - Contractor Manpower Reporting - 1 report at $_______ per report *The vendor may indicate a price or mark this item as not separately priced (NSP).

Submission Requirements: Prospective vendors must submit the following information with their quote package.

1 - Technical
a. List of partners/inventory available for advertising.
b. Media plan
2 - Price
3 - Completed copies of representations and certifications (See attachment)

The following provisions are incorporated in this solicitation by reference:

FAR 52.204-7, System for Award Management;
FAR 52.204-16, Commercial and Government Entity Code Reporting;
FAR 52.212-1, Instructions to Offerors - Commercial (Amended to delete paragraphs (d) Product Samples, (e) Multiple Offers, and (h) Multiple Awards;
DFARS 252.204-7011, Alternative Line Item Structure;
DFARS 252.225-7031, Secondary Arab Boycott of Israel

The following clauses are incorporated in this solicitation by reference:

FAR 52.204-13, System for Award Management Maintenance;
FAR 52.204-18, Commercial and Government Entity Code Maintenance;
FAR 52.204-19, Incorporation by Reference of Representations and Certifications;
FAR 52.212-4, Contract Terms and Conditions - Commercial Items;
FAR 52.232-39, Unenforceability of Unauthorized Obligations;
FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors;
DFARS 252.201-7000, Contracting Officer's Representative;
DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials;
DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights;
DFARS 252.204-7003, Control of Government Personnel Work Product;
DFARS 252.204-7004, Alternate A, System for Award Management;
DFARS 252.204-7012, Safeguarding of Unclassified Controlled Technical Information;
DFARS 252.225-7001, Buy American and Balance of Payment Program;
DFARS 252.225-7012, Preference for Certain Domestic Commodities;
DFARS 252.225-7048, Export-Controlled Items;
DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports;
DFARS 252.232-7010, Levies on Contract Payments;
DFARS 252.243-7001, Pricing of Contract Modifications;
DFARS 252.244-7000, Subcontracts for Commercial Items;
DFARS 252.247-7023, Transportation of Supplies by Sea

The following provisions are incorporated in this solicitation by full text. The full text is found in the attachment to this announcement.

FAR 52.212-2, Evaluation - Commercial Items;
FAR 52.212-3 Alt I, Offeror Representations and Certifications - Commercial Items Alternate I (must be returned with quote);
FAR 52.252-1, Solicitation Provisions Incorporated by Reference;
FAR 52.252-5, Authorized Deviations in Provisions;
DFARS 252.203-7005, Representation Relating to the Compensation of Former DoD Officials;
DFARS 252.209-7992, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law - Fiscal Year 2015 Appropriations (must be returned with quote);
DFARS 252.247-7022, Representation of Extent of Transportation by Sea (must be returned with quote)

The following clauses are incorporated by full text. The full text is found in the attachment to this announcement.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items;
FAR 52.217-8, Option to Extend Services;
FAR 52.217-9, Option to Extend the Term of the Contract;
FAR 52.252-2, Clauses Incorporated by Reference;
FAR 52.252-6, Authorized Deviations in Clauses;
DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions

Quotes are due by 4:00 p.m. ET, on September 14, 2015. Quotes shall be submitted via email to rebecca.l.fowler6.civ@mail.mil. Facsimile quotes will not be accepted. Questions regarding this solicitation may be directed to Rebecca Fowler via email at rebecca.l.fowler.civ@mail.mil by 4:00 p.m. ET, on September 8, 2015.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation W912LQ-15-T-0084 is being issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-83, effective 03 Aug 2015. This procurement is being issued as a Small Business Set Aside (SBSA) under NAICS code 541850 with a small business size standard of $15 million. The basis for award will be best value in accordance with FAR 52.212-2. The following commercial service is requested in this solicitation.

The contractor shall provide the Virginia National Guard Recruiting and Retention Command with an advertising package which provides vinyl bulletins and posters displaying Virginia National Guard advertisements on billboards throughout the Commonwealth of Virginia. The advertising services shall be provided for a one year period from September 2015 to August 2014 with a one year option period. The period of performance includes an approximate 30 days to produce the bulletins and posters and 11 months of advertising. The Performance Work Statement (PWS) accompanying this announcement outlines specific requirements. In accordance with National Guard Regulation (NGR) 601-1, paragraph 7-10, rental fees are prohibited and will not be paid.

Interested vendors shall provide firm fixed prices (FFP) for the following contract line item numbers (CLINs):

0001 - Production of 60 posters - 60 each at $_______ per poster
0002 - Production of 20 bulletins - 20 each at $_______ per bulletin
0003 - Advertising services - 11 months at $________ per month
0004 - Contractor Manpower Reporting - 1 report at $_______ per report *The vendor may indicate a price or mark this item as not separately priced (NSP).

Submission Requirements: Prospective vendors must submit the following information with their quote package.

1 - Technical
a. List of partners/inventory available for advertising.
b. Media plan
2 - Price
3 - Completed copies of representations and certifications (See attachment)

The following provisions are incorporated in this solicitation by reference:

FAR 52.204-7, System for Award Management;
FAR 52.204-16, Commercial and Government Entity Code Reporting;
FAR 52.212-1, Instructions to Offerors - Commercial (Amended to delete paragraphs (d) Product Samples, (e) Multiple Offers, and (h) Multiple Awards;
DFARS 252.204-7011, Alternative Line Item Structure;
DFARS 252.225-7031, Secondary Arab Boycott of Israel

The following clauses are incorporated in this solicitation by reference:

FAR 52.204-13, System for Award Management Maintenance;
FAR 52.204-18, Commercial and Government Entity Code Maintenance;
FAR 52.204-19, Incorporation by Reference of Representations and Certifications;
FAR 52.212-4, Contract Terms and Conditions - Commercial Items;
FAR 52.232-39, Unenforceability of Unauthorized Obligations;
FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors;
DFARS 252.201-7000, Contracting Officer's Representative;
DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials;
DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights;
DFARS 252.204-7003, Control of Government Personnel Work Product;
DFARS 252.204-7004, Alternate A, System for Award Management;
DFARS 252.204-7012, Safeguarding of Unclassified Controlled Technical Information;
DFARS 252.225-7001, Buy American and Balance of Payment Program;
DFARS 252.225-7012, Preference for Certain Domestic Commodities;
DFARS 252.225-7048, Export-Controlled Items;
DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports;
DFARS 252.232-7010, Levies on Contract Payments;
DFARS 252.243-7001, Pricing of Contract Modifications;
DFARS 252.244-7000, Subcontracts for Commercial Items;
DFARS 252.247-7023, Transportation of Supplies by Sea

The following provisions are incorporated in this solicitation by full text. The full text is found in the attachment to this announcement.

FAR 52.212-2, Evaluation - Commercial Items;
FAR 52.212-3 Alt I, Offeror Representations and Certifications - Commercial Items Alternate I (must be returned with quote);
FAR 52.252-1, Solicitation Provisions Incorporated by Reference;
FAR 52.252-5, Authorized Deviations in Provisions;
DFARS 252.203-7005, Representation Relating to the Compensation of Former DoD Officials;
DFARS 252.209-7992, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law - Fiscal Year 2015 Appropriations (must be returned with quote);
DFARS 252.247-7022, Representation of Extent of Transportation by Sea (must be returned with quote)

The following clauses are incorporated by full text. The full text is found in the attachment to this announcement.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items;
FAR 52.217-8, Option to Extend Services;
FAR 52.217-9, Option to Extend the Term of the Contract;
FAR 52.252-2, Clauses Incorporated by Reference;
FAR 52.252-6, Authorized Deviations in Clauses;
DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions

Quotes are due by 4:00 p.m. ET, on September 14, 2015. Quotes shall be submitted via email to rebecca.l.fowler6.civ@mail.mil. Facsimile quotes will not be accepted. Questions regarding this solicitation may be directed to Rebecca Fowler via email at rebecca.l.fowler.civ@mail.mil by 4:00 p.m. ET, on September 8, 2015.