VIPR I-BPA for Miscellaneous Heavy Equipment for Region 3 and 8 East Zone
Closed Solicitation Posted
- Solicitation number
- 1202SB24Q7008
- Agency
-
Forest Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 115310 Support Activities for Forestry
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture (USDA) Forest Service is seeking to procure Miscellaneous Heavy Equipment for Regions 3 and 8 East Zone through a Virtual Incident Procurement (VIPR) Incident Blanket Purchase Agreement (I-BPA). The equipment includes feller bunchers, mulchers/masticators, road graders, and skidders intended for fire suppression, all-hazard incidents, and prescribed project work. Contractors must provide fully equipped and staffed resources, including transportation, lodging, and qualified personnel to meet agreement specifications. Vendors are required to have a valid email address, Unique Entity ID (UEI) number, active System for Award Management (SAM) registration, and a USDA Level 2 eAuthentication account. The solicitation will be electronically submitted through the VIPR Vendor Application, with proposals due by March 5, 2025, and rates proposed based on up to a 16-hour daily shift.
The contract is a total small business set-aside, with the government anticipating multiple preseason I-BPAs awarded competitively. Contractors will be selected based on their proximity to regional dispatch centers to ensure timely emergency incident support, with selection criteria including socioeconomic status advantages. The agreement allows optional use by interagency cooperators such as the Department of Interior, National Park Service, and Bureau of Indian Affairs. Annual reviews will determine potential on-ramping of additional contractors and resources. Dispatch centers will be geographically distributed, and vendors are encouraged to select the center closest to their resource location to provide best value and meet government needs. Payment will be made at rates specified in the agreement at the time of order, with resources potentially used for land protection, fire suppression, and various incident response activities across multiple regions.
Notice text
2 versions
Update #2 · Latest ·
Re-open Solicitation. Vendor responses to the solicitation are due 03/04/2025 23:00 MST. Please access the 'Open Solicitations' tab in the VIPR Vendor application (https://apps.fs.usda.gov/vipr/vendor/) to start your response.
The Department of Agriculture (USDA), US Forest Service (USFS), East Zone (Regions 3, 8 ) has a requirement for Miscellaneous Heavy Equipment for use during Local, Regional, and nationwide fire suppression and all-hazard incidents was originally solicited under solicitation number 1202SB23Q7008.
This amendment is to re-open this solicitation to conduct an open season Onboarding in accordance with Exhibit H - Special Contract Requirements of the original solicitation.
IMPORTANT NOTE: Onboarding is not a new procurement and operates differently than a new solicitation. Onboarding is a result of the provisions established in the original solicitation and is issued as a solicitation amendment to the original solicitation. The terms and conditions of the original solicitation require that 'The award decision under the open season solicitation is based upon the same evaluation factors/sub-factors as the original solicitation.' Additionally, the terms and conditions of the original solicitation require that, 'The terms and conditions of any resulting new IBPA awards are identical to the original awards and solicitation, to include period of performance.' Accordingly, while the Government will entertain suggestions and Industry input regarding the Onboarding amendment, the Government anticipates very little change to result from this input, especially as it regards any potential changes to the evaluation factors or resulting terms and conditions.
This amendment for Onboarding is against a Multiple Award Incident Blanket Purchase Agreement (IBPA) solicitation issued as a 100% Small Business Set-Aside.
The open season Onboarding period will coincide with the USFS Contracting Officer (CO) IBPA Annual Review process, traditionally referred to as a 'Rollover' Modification process for existing IBPA awardees. Existing IBPA awardees will have the same opportunity to revise, modify rates, and add resources the same as potential new contractors do.
All proposed resources are subject to the original solicitation criteria. New Offerors that meet the eligibility requirements set forth in the original solicitation may submit a quote response through the VIPR system during open season. Award decisions from an open season solicitation response are based upon the same evaluation factors/sub-factors as the original solicitation. New quote responses must meet all Acceptability Pass/Fail Criteria of the original solicitation. The terms and conditions of any resulting new IBPA awards are identical to the original awards and solicitation, to include period of performance. Immediately after Onboarding and at the conclusion of the CO annual review/rollover modification period, any additional Contractors or accepted new resources to existing agreements are eligible to receive dispatches/BPA Calls with the same ordering procedures as listed within the agreements.
The USDA Forest Service Equipment & Service Branch (ESB) in partnership with FS Fire and Aviation Management (FAM), will host two (2) virtual Fire Vendor Outreach Sessions (FVOS) utilizing the Microsoft Teams platform. Vendor registration is NOT required. Access can be achieved through a Microsoft Teams application or through your computer?s browser (no download necessary). We will walk through an agreement and clauses, etc.
You can find the link to join the session of your choice on the Vendor Application Web Page (https://www.fs.usda.gov/business/incident/vendorapp.php?tab=tab_d).
1. Wednesday February 5th, 2025 at 4pm PST
2. Wednesday February 19th, 2025 at 3pm PST
Update #1 ·
The Department of Agriculture (USDA), US Forest Service (USFS) Regions 3 and 8 anticipate soliciting quotes (RFQ) for Miscellaneous Heavy Equipment (Feller Buncher, Mulcher/Masticator, Road Grader, and Skidder) for use during local, regional, nationwide fire suppression, all-hazard incidents, and RX Prescribed Project Work. Section D.2 within the solicitation will contain equipment & personnel requirement details. The Contractor is responsible for all equipment, materials, supplies, transportation, lodging, managed/supervised/trained/certified personnel necessary to meet or exceed the Agreement specifications. The resources may be used in the protection of lands, to include but not be limited to, severity, fire suppression, all-hazard incidents, and RX Prescribed Project Work.
Optional awarded Agreement use by Interagency Cooperators (DOI, NPS, BIA, State etc..) are subject to that agency?s payment and administrative terms.
The USFS Fire and Aviation Management (F&AM) Regional Program Office Representatives will determine annually whether it is in the Government's best interest to initiate an open season on-ramping process to add additional Contractors and/or resources during the annual Contracting Officer (CO) review period noted in Section C.3.1 of the solicitation.
RATES: Proposed rates should be based on up to a 16hr. Daily Shift and include all within B.2 -- PRICING AND ESTIMATED QUANTITY. Note: D.21.8.1 -- Rates of Payments. Payment will be at the rates specified in the agreement that is in effect at the time of the order.
DISPATCH CENTER: Agreements will be competitively awarded within the advertised and available regional dispatch centers. Agreement intent and Government guidance is for Quoters to select the available dispatch center closest to their resource location to reasonably meet the Government's (Host Agency's) date and time needed for emergency incident support, as well as offer best value to the Government for travel costs for each potential dispatch/BPA Call. Since wildland fire support and locations are unknown at time of award, selection of a host dispatch center/zone outside of where the resources reside may result in loss of opportunity and failure to meet Government's critical and timely need at time of incident. Map link: https://www.nifc.gov/nicc/
SET-ASIDES: The agreement will be competitively awarded. The Government anticipates awarding multiple preseason Incident Blanket Purchase Agreements (I-BPAs) using a total Small Business set aside with further consideration per Section B.6 -- SOCIOECONOMIC STATUS ADVANTAGE APPLICABLE TO DPL RANKING.
****The solicitation will be issued using the Virtual Incident Procurement (VIPR) system****
1) Vendors must have a valid e-mail address; all VIPR communications, to include rate negotiations, technical evaluations/photo uploads, and award notifications, are conducted via e-mail.
2) Vendors must have a valid UEI (Unique Entity ID) Number. Request a free UEI Number from the System for Award Management (SAM): https://sam.gov/content/entity-registration
3) Vendors must have active registration in the System for Award Management (SAM): https://sam.gov/content/entity-registration
4) Vendors are required to have a USDA Level 2 eAuthentication account that provides the ability to conduct official electronic business transactions. YOU WILL NEED THIS TO CREATE A VIPR ACCOUNT. Information: https://www.eauth.usda.gov/eauth/b/usda/registration
5) Vendors must submit a quote electronically using the VIPR Vendor Application: https://www.fs.usda.gov/business/incident/vendorapp.php?tab=tab_d
Files
| File | Type | Posted |
|---|---|---|
| Solicitation - 1202SB24Q7008 - 0002.pdf | ||
| Amendment - 1202SB24Q7008 - 0002.pdf | ||
| Amended Solicitation - 1202SB24Q7008.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| VIPR I-BPA for Miscellaneous Heavy Equipment for Region 3 and 8 East Zone | Pre-Solicitation |
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