Video Encoder Support
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 030ADV26Q0027
- Agency
-
Library of Congress
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541512 Computer Systems Design Services
- Place of performance
- Washington, District of Columbia 20540, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Library of Congress is soliciting quotes for troubleshooting support, maintenance, and feature enhancement services for vrecord, an open-source video encoding tool used in the National Audio-Virtual Conservation Center's Video Lab to create preservation master files. The solicitation requires contractors to provide software development, maintenance, user testing, and updated documentation, including advanced monitoring capabilities and an auto-test mode. The evaluation will employ a best value trade-off approach, with technical approach and staffing factors weighted significantly more heavily than price. Vendors must submit separate volumes: Volume I (Technical Approach and Staffing, maximum 10 pages excluding appendices) in Microsoft Word or Adobe format, and Volume II (Pricing) using the provided Excel template. The proposal submission deadline is February 17, 2026, at 11:00 AM EST, and clarification questions must be submitted within ten days of the solicitation posting date (by January 26, 2026). All quotes must remain valid for a minimum of 100 days following the submission deadline.
This solicitation carries no set-aside designation and is a firm-fixed-price acquisition for commercial services. The base contract period runs from June 30, 2026, through June 29, 2027, with one optional year extending performance through June 29, 2028. The place of performance is Washington, DC 20540. Specific award values or budget ranges are not disclosed in the solicitation materials provided. Contractors must provide fully responsive quotes that include pricing for all line items in Section B; partial pricing will render a quote non-responsive. Quotes should be submitted electronically to the Contracting Officer Todd Blose and Contract Specialist Stefanie Fitte at their respective email addresses as specified in the solicitation amendment.
Notice text
2 versions
Update #2 · Latest ·
The purpose of this Solicitation Amendment 0001 is to update a discrepancy in Section L.3, “Quote Format”. See the highlighted tracked changes in Section L.3 of the attached Solicitation Amendment 0001. This amendment does not change the deadline for proposal submission / revision.
Update #1 ·
The Library of Congress (Library) requires a contract to provide troubleshooting support, maintenance and feature enhancement for the open-source tool vrecord. This software tool is used to create preservation master files in the National Audio-Visual Conservation Center’s Video Lab.
Files
| File | Type | Posted |
|---|---|---|
| 030ADV26Q0027-0001.pdf | ||
| 030ADV26Q0027.pdf | ||
| Attachment J1 - Questions Template.xlsx | XLSX spreadsheet | |
| Attachment J2 - Price Quote Template.xlsx | XLSX spreadsheet |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Video Encoder Support | Award Notice | |
| This notice | Solicitation |
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