Venue for Award Ceremony
Closed Solicitation Posted
- Solicitation number
- 19TH2026Q0037
- Agency
- US Embassy Bangkok US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Bangkok Thailand
- Points of contact
-
- Katekarn Chandsoda chandsodak@state.gov
- Ramon Menendez-Carreira bangkokgsoprocurement@state.gov +66622055320
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Bangkok seeks venue and light refreshment services for an award ceremony, with quotations due June 10 and questions due June 2 (both 4:00 PM Bangkok local time). Award will be made to the lowest-priced acceptable offeror based on initial quotations without discussion, though competitive-range discussions may occur if necessary.
Place of performance is Bangkok, Thailand. The venue must accommodate 700 attendees on Friday, December 4, 2026, within approximately one kilometer walking distance from the U.S. Embassy Bangkok on Wireless Road. The ballroom must include a stage with stairs on both sides, Wi-Fi, podiums, microphones, sound and lighting systems, floral decorations, theatre-style seating with differentiated chair covers for awardees and VIPs, registration tables with power access, and water bottles. Setup runs from 8:00 AM to 12:00 PM, with the ceremony from 1:00 PM to 4:00 PM. Light refreshments—assorted pastries, cocktail food, desserts, fresh fruit, juice, coffee, and tea for 700 attendees—must be ready by 2:00 PM.
Offerors must register in SAM prior to submission, provide SF-1449 and Section 5 representations and certifications, supply proof of SAM registration with UEI number, submit technical proposals detailing distance with Google Maps link and equipment offerings, provide company profiles and brochures, and demonstrate an established business in Thailand with permanent address and phone listing. Quotations submit electronically as PDF files not exceeding 25 MB to BangkokGSOProcurement@state.gov. Payment occurs within 30 days of service completion and proper invoice submission via electronic fund transfer. Value Added Tax is not applicable due to the Embassy's tax exemption certificate. The contracting officer is Ramon Menendez-Carreira, BangkokGSOProcurement@state.gov, 662-205-5320. NAICS code 721110; PSC X1AB.
Notice text
Enclosed is a Request for Quotations (RFQ) for venue and light refreshment for award ceremony. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown in the solicitation within the quotation submission deadline.
The U.S. government intends to award a purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Direct any questions regarding this solicitation in writing to Ramon Menendez-Carreira, Contracting Officer, email: BangkokGSOProcurement@state.gov. Questions must be written in English. Closing date for question submission will be on June 2, 2026 at 4:00 PM (Bangkok local time).
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.203-1. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Attachments
| File | Type | Posted |
|---|---|---|
| RFQ no. 19TH2026Q0037 - Venue for Award Ceremony.pdf |
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