Venue Decoration Services for the USA Independence Day 250th Anniversary Celebration - U. S. Embassy Panama
Closed Solicitation Posted
- Solicitation number
- 19PM0726Q0009
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- PSC
- R799 Support- Management: Other
- Place of performance
- Panama Panama Panama
- Points of contact
-
- Aranza Gutierrez pnmprocreq@state.gov (507) 317-5000
- Maruquel Reyes reyesma@state.gov (507) 317-5179
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State, through the U.S. Embassy Panama, seeks venue decoration services for the USA Independence Day 250th Anniversary Celebration, with proposals due May 11, 2026, and questions due April 28, 2026. This is an unrestricted, unclassified Request for Quotation (19PM0726Q0009) with no set-aside, open to all responsible sources, to be awarded to the lowest priced technically acceptable offeror.
Place of performance is Panama City, Panama (Biomuseo venue). The event occurs July 2, 2026, from 7:00 p.m. to midnight, accommodating approximately 800 guests including 100 VIP attendees. The contractor must deliver comprehensive decoration and event support across nine Contract Line Items: drapery, decorative fixtures, floral arrangements, furniture, portable restrooms (two luxury climate-controlled units and four standard units), two tents (one 15m × 18m air-conditioned transparent tent maintaining 20–22°C with 40–60 ton cooling capacity; one 6m × 12m climate-controlled "Roaring Twenties Lounge" tent), a nine-minute commercial-grade fireworks display with certified provider, lighting and electrical systems, labor for installation and breakdown, and additional services. The event theme is "The Golden Age and American Greatness Through the Eras," using white/ivory and gold with deep red and blue accents and Mar-a-Lago-inspired furnishings. Setup must complete by 2:00 p.m. July 2; teardown by 11:59 p.m. July 3. Award will be firm-fixed-price with electronic payment via MyILMS Payment Portal. The contractor must submit disaggregated pricing for all marked CLINs, detailed floor plans, renderings, multiple design visions, and layout maps. UEI registration and FAR 52.204-90 compliance are required; SAM registration is recommended but not required. A mandatory site visit is scheduled April 27, 2026, at 1:30 p.m. at the Biomuseo; attendance confirmation was due April 24. NAICS 561990; PSC R799.
Notice text
2 versions
Update #2 · Latest ·
The U.S. Embassy Panama has a requirement for Venue Decoration Services as per the attached Statement of Work (SOW). Pricing shall be submitted in the format and for the quantities indicated in the statement of work.
The solicitation number is 19PM0726Q0009 and is issued as a Request for Quotation.
Services to be acquired: Venue decoration services for the USA Independence Day 250th Anniversary Celebration, to be held on Thursday, July 2, 2026, as described in the attached Statement of Work (SOW). Services shall be performed at the location specified in the SOW.
The Government intends to award a contract resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor.
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed (30 MB), if it does then you might have to send more than one email.
Offers are due Thursday, May 11, 2026, at 10:00 a.m. (local time). No quotations will be accepted after this deadline. All responsible sources may submit a written offer on or before the due date and time.
A Site Visit will be held on April 27, 2026 at 1:30 p.m. (local time) at the Biomuseo. Interested offerors shall confirm attendance by submitting the attendee’s full name, identification number, and cellphone number to the Panama GSO Procurement Team at Pnmprocreq@state.gov or ReyesMA@state.gov no later than April 24, 2026; Direct any questions regarding this solicitation to the same email addresses no later than 2:00 p.m. (local time) on April 28, 2026.
Update #1 ·
The U.S. Embassy Panama has a requirement for Venue Decoration Services as per the attached Statement of Work (SOW). Pricing shall be submitted in the format and for the quantities indicated in the statement of work.
The solicitation number is 19PM0726Q0009 and is issued as a Request for Quotation.
Services to be acquired: Venue decoration services for the USA Independence Day 250th Anniversary Celebration, to be held on Thursday, July 2, 2026, as described in the attached Statement of Work (SOW). Services shall be performed at the location specified in the SOW.
The Government intends to award a contract resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor.
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed (30 MB), if it does then you might have to send more than one email.
Offers are due Thursday, May 7, 2026, at 10:00 a.m. (local time). No quotations will be accepted after this deadline. All responsible sources may submit a written offer on or before the due date and time.
A Site Visit will be held on April 27, 2026 at 1:30 p.m. (local time) at the Biomuseo. Interested offerors shall confirm attendance by submitting the attendee’s full name, identification number, and cellphone number to the Panama GSO Procurement Team at Pnmprocreq@state.gov or ReyesMA@state.gov no later than April 24, 2026; Direct any questions regarding this solicitation to the same email addresses no later than 2:00 p.m. (local time) on April 28, 2026.
Files
| File | Type | Posted |
|---|---|---|
| 26Q0009_SF30 CoverPage 1.pdf | ||
| 26Q0009_CoverLetter_VenueDecor.pdf | ||
| 26Q0009_VenueDecorServices_FOJ_2026.pdf | ||
| SF1449_CoverPage.pdf |
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