Venue, Catering, and Event Production for National Day
Awarded Limited / Sole Source Justification Posted
- Solicitation number
- 19M05526P0322
- Agency
-
Department of State
- Set-aside
- No set-aside
Opportunity facts
- Contract number
- 19M05526P0322 Federal contract award
- NAICS code
- Not on record
- Place of performance
- Rabat Rabat-Sale-Kenitra 10000 Morocco
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State has awarded a sole-source contract to Chellah en Scene (Avant Scene) for comprehensive venue, catering, and event production services for the U.S. National Day celebration on June 9, 2026, at the Chellah archaeological site in Rabat, Morocco, with a total contract value of 1,657,734.00 MAD (base cost 1,301,057.00 MAD plus 20 percent TVA of 260,211.00 MAD).
The justification cites FAR 13.106-1(b)(1), based on Chellah en Scene's exclusive concession to manage events at the protected archaeological landmark, making it the only authorized provider capable of delivering integrated event services while ensuring compliance with local regulations and site preservation standards. Services include full-day privatization of the Chellah site encompassing the Ciconia restaurant, Patio restaurant, forum, and main Esplanade; catering for 1,000 guests with 8 canapes per person, specialized beverages, and 2,650 units of wine, prosecco, and premium beers; a 40 square meter main stage with royal portrait, high tables, stools, and multiple bars; event infrastructure comprising 100 stanchions, 15 specialized trash bins, a red-carpet entrance with 62 structural lanterns, and performer dressing rooms; high-end sound systems (L-Acoustics KARA II arrays, Yamaha mixing consoles) and comprehensive stage and ambient lighting; multi-camera Full HD video broadcasting to 98-inch monitors; custom signage and banners (3x2.5 meters to 15x3 meters); and onsite staffing of 10 hostesses, 14 security agents, and 25 maintenance and cleaning personnel. Place of performance is Rabat, Morocco. The contracting officer determined the cost fair and reasonable based on the all-inclusive scope and the vendor's unique legally protected status.
Notice text
The requirement is for a comprehensive event package for the U.S. National Day celebration scheduled for
June 9, 2026, at the Chellah archaeological site in Rabat. The required services encompass an expanded structural and technical infrastructure footprint across the venue: Catering & Beverage: A formal cocktail reception serving 1,000 guests (8 canapes per person) along with specialized tea, coffee, juices, soft drinks, and an allocated selection of 2,650 units of wine, prosecco, and
premium beers, including full service, ice, and glassware. Venue Space Allocation: Full-day privatization of the
Chellah site, including the Ciconia restaurant. Patio restaurant, the forum, and the main Esplanade area.
Event Infrastructure & Decoration: Provision of a 40 m^ main stage with a royal portrait and chairs, high
tables, stools, and multiple bars distributed across all zones. It also includes comprehensive facility additions
such as 100 stanchions, 15 specialized trash bins, a red-carpet entrance outlined with 62 structural lanterns,
and the physical construction and outfitting of dressing rooms for performers. Technical Production &
Lighting: High-end synchronized sound system networks (including L-Acoustics KARA II arrays, subwoofers,
touring racks, and multiple Yamaha mixing consoles) paired with comprehensive stage, architectural, and
ambient lighting grids deployed at the Esplanade, Ciconia alleyways, and the Forum area. Video &
Synchronization Broadcasting: Multi-camera Full HD control room systems to live-broadcast the main stage
feed in real time and perfect synchronization to 98" viewing monitors located in the reception areas. Signage,
Banners & Branding: Production, setup, dismantling, and secure custom hanging solutions for multiple donor
banners (ranging from 3x2.5m up to a significantly larger 15x3m layout), main entrance orientation maps, and
localized totem signage. Logistics & Event Staffing: Operational onsite coordination utilizing an expanded logistical workforce consisting of 10 hostesses, 14 security agents, and 25 maintenance/cleaning personnel,
alongside custom printed organization team credentials and worker identification wristbands.
Awarded contract 19M05526P0322 to unknown vendor for unknown amount on 2026-06-08.
Files
| File | Type | Posted |
|---|---|---|
| Single Source Justification - Concessions_signed.pdf |
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