Vehicle Rentals (Beale AFB Airshow 2025)
Closed Pre-Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- FA468625Q0024
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 532111 Passenger Car Rental
- Place of performance
- California 95903, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Combat Command is conducting a Request for Information (RFI) for vehicle rentals in support of the 2025 Beale Air & Space Expo, Legacy of Reconnaissance Air Show at Beale Air Force Base in California. The government is seeking market research to identify capable sources for providing non-personal vehicle rental services, specifically focusing on rental vehicles to support the event's logistical needs. Interested vendors are encouraged to submit responses to Teresa Perez and Lt. Joshua Sweat by April 9, 2025, with all submissions being voluntary and not considered formal quotes for contract award. The RFI aims to determine sources capable of meeting the comprehensive vehicle rental requirements outlined in the Statement of Work. Potential contractors must be prepared to provide fully serviced vehicles that meet federal and California safety standards.
The contract opportunity is set aside for total small business participation and falls under the NAICS category of Passenger Car Rental (532111). The specific vehicle requirements include 60 four-passenger gas standard cars and 18 minivans or full-size SUVs, to be delivered by noon on June 5, 2025, and picked up by noon on June 9, 2025. Contractors must carry $1 million in liability insurance and guarantee vehicle replacements within 4 hours of any breakdown. The rental vehicles will support the air show occurring on June 7-8, 2025, with strict security requirements including mandatory background checks and compliance with base entry protocols. While no specific award value is mentioned, the comprehensive nature of the requirements suggests a significant logistical undertaking for the selected vendor.
Notice text
SUBJECT: Request for Information (RFI) – Vehicle Rentals (Beale AFB Airshow2025)
The Government is only conducting market research and attaining informationIAW Federal Acquisition Regulation (FAR) Part 10 – Market Research, todetermine sources capable to provide non-personal services in accordance withthe attached FINAL Statement of Work (SOW). All information provided is STRICTLY VOLUNTARY and is not to be interpreted as a quote in anticipation of afuture contract award. The purpose of this RFI is to query the market forpotential interested, capable, responsible, and qualified sources that canprovide/perform the stated requirement. Interested and/or potential sources arerequested and encouraged to submit responses via to bot contact listed below.All correspondence resulting from this RFI, and relevant questions shall be sentto Teresa Perez at teresa.perez.9@us.af.mil and Lt. Joshua Sweat atjoshua.sweat.2@us.af.mil. Please refer to the attachments to assist theGovernment in developing the acquisition strategy of this requirement.
BACKGROUND: The 9th Reconnaissance Wing (9 RW) will host an open house Air Show from June 6 to 8, 2025, at Beale Air Force Base, California. The -9 RW Air Show Committee is seeking rental vehicles. The purpose of this Statement of Work (SOW) is to outline the requirements and expectations for the execution of vehicle rental services.
SCOPE OF WORK: The offeror shall provide rental vehicles for the execution of the 2025 Beale Air & Space Expo, Legacy of Reconnaissance Air Show, and adhere to the standards in this SOW. The Air Show 2025 will take place on 7 – 8 June 2025 and the vehicle rentals will need to be in place 5 June 2025 by 9:30 AM PST at Beale AFB, California. The offeror shall provide all personnel, labor, materials, equipment, management, supervision, coordination, lodging, and transportation to and from the location required to accomplish this work unless otherwise stated herein.
Files
| File | Type | Posted |
|---|---|---|
| SOW- Vehicle Rental (Airshow 2025)--SS(DRAFT).pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Fencing Rental (Airshow 2025) Beale AFB, CA. | Solicitation | |
| Vehicle Rentals (Beale AFB Airshow 2025) | Solicitation | |
| This notice | Pre-Solicitation |
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