Vehicle Rental Services with drivers

The U.S. Department of State's U.S. Embassy Brussels is soliciting a Blanket Purchase Agreement (BPA) for vehicle rental services with drivers to support motor pool operations and official visits in Brussels, Belgium. The contractor must provide all necessary personnel, including drivers and administrative staff; executive vehicles in four categories (sedans, 7-passenger vans, 16-passenger vans, and 50-passenger buses); and all operational expenses including fuel, maintenance, insurance, and communications equipment. All vehicles must be latest-model, air-conditioned, and in excellent condition, with replacement vehicles provided within one hour of notification for any breakdown or accident. The solicitation requires contractors to submit indicative pricing information for daily and hourly rates, with hourly rates commencing upon vehicle departure from the vendor's location and concluding upon return; additional charges apply for mileage beyond the Brussels area and Zaventem airport, driver meals after 8 hours of duty, parking fees, and tolls. Interested parties must submit quotations to BrusselsBids@state.gov by 14:00 on February 26, 2026, with the subject line referencing BPA ID #19BE2026Q0043, and must register in the System for Award Management (SAM) if business value exceeds $40,000, which requires an NCAGE code and carries no registration fee.

This opportunity has no set-aside designation and contains no identified incumbent contractor information. The estimated total BPA value is EUR 150,000.00 (approximately $176,470.59), with individual orders capped at EUR 8,500.00 ($10,000.00) and business value capped at $40,000 until SAM registration is completed. The period of performance extends from March 1, 2026 through February 28, 2027, with services to be performed in Brussels, Belgium. A mandatory security investigation and security clearance are required before contract award. The solicitation was posted on February 20, 2026, and qualified contractors specializing in executive vehicle rental with driver services are encouraged to apply immediately to avoid delays in the award process.