19BE2026Q0043 - statement of work.pdf
PDF 303 KB Posted
- Attached to
- Vehicle Rental Services with drivers
- Solicitation number
- 19BE2026Q0043
- Issued by
-
Department of State US Embassy Brussels
About this file
This is a Statement of Work for a Blanket Purchase Agreement (BPA) for vehicle rental services with drivers to support motor pool operations for official visits in Brussels, Belgium, issued by the U.S. Department of State's General Services Office through the U.S. Embassy Brussels (Solicitation No. 19BE2026Q0043).
The contractor must provide all managerial, administrative, direct labor personnel, and drivers; vehicles with communication equipment; and all running expenses including fuel, oil, servicing, and insurance. Daily rates include all costs necessary to accomplish the work, including mileage within the Brussels area and Zaventem airport, drivers, and passenger insurance. Hourly rates include mileage within the Brussels area and Zaventem airport, with extra mileage charged per kilometer. Hourly rates commence when the vehicle departs the vendor's place of business and conclude upon return; parking fees and tolls are excluded from pricing. After 8 hours of duty, one driver's meal will be charged. The government requires four types of executive vehicles: sedans with capacity for 3 passengers, vans with capacity for 7, vans with capacity for 16, and buses with capacity for 50. All vehicles must be latest-model, in excellent condition, and air-conditioned. The contractor must provide replacement vehicles equivalent to the type requiring replacement within one hour of notification due to accident, breakdown, or other reasons. The estimated total BPA value is €150,000.00 ($176,470.59), with individual orders not exceeding €8,500.00 ($10,000.00), and business value capped at $40,000 until vendor registration in the System for Award Management (SAM). The period of performance is March 1, 2026 through February 28, 2027. Quotations must be submitted to BrusselsBids@state.gov by 14:00 on February 26, 2026, with the subject line "Vehicle Rental Services with Drivers - 19BE2026Q0043." An in-depth security investigation and mandatory security clearance are required before contract award.
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Text version
STATEMENT OF
WORK
Blanket Purchase Agreement for Vehicle Rental Services with Drivers
Solicitation No: 19BE2026Q0043
Acquisition & Contracting Office U.S. Embassy Brussels Regentlaan 25-27 Boulevard du Régent 1000 Brussels Belgium
U.S. Embassy Brussels 19BE2026Q0043
1. OVERVIEW
The United States Government (USG), Department of State (DOS), has a requirement for vehicles rental with drivers and intends to meet this requirement by establishing a Blanket Purchase Agreement (BPA). The BPA is a non-contractual arrangement whereby the government agrees to make purchases relating to this particular requirement with the same vendor/s over a period of one
(1) year.
The requirements in this SOW serve as direction to the Contractor for providing the requested service. The Contractor shall perform all services in accordance with international professional standards of skill, care, and diligence adhered to by reputable, international firms and shall conform to generally accepted professional practices.
Please note that the BPA does not guarantee any quantity of business.
2. VALUE
The estimated total value of this BPA is €150.000,00 ($176.470,59). Any individual order shall not exceed €8.500,00 ($10.000,00). The value of business received may not exceed $40,000 until the vendor is registered in the System for Award Management (SAM).
3. STATEMENT OF WORK
Under this Blanket Purchase Agreement (BPA), the vendor shall be responsible for performing the tasks outlined below to support motor pool operations for official visits in Brussels, Belgium.
The Contractor shall provide:
• all managerial, administrative, direct labor personnel and drivers
• vehicles, communication equipment, all running expenses (i.e., fuel, oil, etc.)
• all servicing and insurance of such vehicles that are necessary to accomplish all work required by this scope of work
The daily rates with drivers shall include all the costs necessary to accomplish the work, including all managerial cost, administrative cost, vehicles (including mileage), drivers, communication equipment, and all vehicle operation expenses, including but not limited to fuel, oil and all other maintenance of such vehicles. They also include passenger insurance.
The hourly rates include mileage within the Brussels area and Zaventem airport. Extra mileage will be charged per km. The hourly rate starts when the vehicle departs the vendor’s place of business and ends when the vehicle arrives back at the vendor’s place of business. Prices do not include parking fees or tolls.
After 8-hours duty, one driver’s meal will be charged.
The Government requires the following types of vehicles as mentioned below. Only executive vehicles (luxury sedans, mini busses, and busses) with drivers should be considered. All vehicles
U.S. Embassy Brussels 19BE2026Q0043 shall be of the latest model and in excellent condition with air conditioning. The Contractor shall provide registration numbers before the vehicles are used.
• Sedan Capacity 3, with driver
• Van Capacity 7, with driver
• Van Capacity 16, with driver
• Bus Capacity 50, with driver
The Contractor shall provide a replacement vehicle equivalent to the type that requires replacement, due to accident, breakdown, or any other reason, within one (1) hour of notice by the driver or by the COR.
Dispatchers must be able to deal with a high number of vehicles involved in one or several events at the same time. Vendor’s performance will be reviewed based on timely delivery, quality of services, and responsiveness to issues or requests.
Please be aware that an in-depth investigation will be applied to each candidate (official documents required) before granting a mandatory security clearance.
4. PERIOD OF PERFORMANCE
State start: March 01, 2026 End date: February 28, 2027
5. QUOTATION SUBMISSION
Please submit your quotation to the following address no later than 14:00pm on February 26 2026:
• Email: BrusselsBids@state.gov
• Subject Line: Vehicle Rental Services with Drivers - 19BE2026Q0043
Late submissions may not be considered.
mailto:BrusselsBids@state.gov
File details come from the government source that posted it. Updated .