Vehicle Maintenance Services
Closed Pre-Solicitation Posted
- Solicitation number
- FA481925R0012
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811111 General Automotive Repair
- Place of performance
- Tyndall AFB, Florida 32403, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The 325 Contracting Squadron at Tyndall Air Force Base, Florida, is conducting a sources sought notice for comprehensive vehicle maintenance services to support the DET 1, 823 RED HORSE Squadron's diverse fleet of vehicles including general purpose, base maintenance, military design, fire trucks, and special purpose vehicles. The Air Force is seeking qualified small business vendors under NAICS Code 811111 (General Automotive Repair) with an SBA size standard of $9 million to provide fleet management, maintenance operations, and vehicle operation functions. Key performance objectives include maintaining a Mission Capable rate above 90% for vehicles and weapon systems, responding within 30 minutes to disabled vehicles, and performing comprehensive preventative maintenance inspections using Defense Property and Accountability System (DPAS) and Integrated Maintenance Data System (IMDS). Contractors must provide a minimum of 8 full-time personnel including a fleet manager, mechanics, and servicers, with technicians required to be ASE certified or have 3 years of medium/heavy duty vehicle maintenance experience. Interested small businesses must submit their complete SAM registration information, capability statements, and feedback on the draft Performance Work Statement by June 26, 2025, at 9:00 AM CST via email to the specified contracting officers.
This opportunity is designated as a Total Small Business set-aside under the Small Business Administration program, which cannot be released from this designation without SBA approval. The anticipated contract structure is a Firm Fixed Price arrangement with a 12-month base year followed by four one-year option periods, plus an additional 6-month extension option in accordance with FAR 52.217-8. The contract will require the contractor to maintain comprehensive vehicle maintenance operations for the squadron's fleet while managing hazardous materials, processing maintenance reports, and coordinating vehicle repairs and replacements. No current incumbent contractor or specific award values are mentioned in the sources sought notice, as this is purely an information-gathering exercise to identify qualified small business vendors. The government emphasizes that this is not a request for proposal and assumes no financial responsibility for any costs incurred by respondents in preparing their capability information.
Notice text
THIS IS A SOURCES SOUGHT / REQUEST FOR INFORMATION (RFI) ONLY.
This is NOT a request for proposal. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Submission of any information to this RFI survey is purely voluntary. Government assumes no financial responsibility for any cost incurred associated to this request for capability information.
The 325 Contracting Squadron at Tyndall AFB, FL is seeking qualified and interested Small Business Program vendors for a Vehicle Maintenance service contract. The Contractor will perform all work in accordance with the attached Draft Performance Work Statement (PWS), all applicable laws, regulations, Headquarters Air Force standards, instructions, and commercial practices.
The current requirement is in the Small Business Program. Under FAR 19.203(c), if a requirement has been accepted by the Small Business Administration (SBA) it must remain under their program until the SBA agrees to release it. Therefore, the Government is seeking industry input from only Small Business Program sources at this time.
The purpose of this sources sought notice is to gain knowledge of qualified and interested Small Business participants with experience relative to NAICS Code 811111 with an SBA size standard of $9 million. The basic contract is anticipated to be a Firm Fixed Price (FFP) type contract. The period of performance is expected to be a 12-month base year with 4 one-year option periods. Additionally, a 6-month option extension will be included in the requirement in accordance with FAR 52.217-8 Option to Extend Services.
Submission Instructions: 325 CONS is requesting all interested and qualified small businesses ONLY respond to this sources sought notice with the following information:
(1) A complete and current record of your System for Award Management Record (SAM) which includes CAGE Code, DUNS number, Organization name, Address, Contact Name, Email Address, Web Site Address, Telephone Number, Type of Organization, etc;
(2) A capability statement supporting claims of organizational and staff capability. The capability statement should address the organizations qualifications and ability to perform the work in accordance with the requirements that are fully defined in the attached draft Performance Work Statement (PWS). This can also include current or past performance of providing same or similar scope of work to the Government.
(3) Feedback regarding the stated requirements and objectives outlined in the Draft Performance Work Statement (PWS), including, but not limited to: areas requiring additional explanation, potential issues, any sections that could be refined to provide a clearer understanding of the contract requirements.
Note: Any prospective contractor must be registered in the System for Award Management (SAM) in order to be eligible for award. The website is https://www.sam.gov. Registration requires applicants to have a DUNS number from Dun and Bradstreet. Registration may take up to three weeks to process. All information contained in this sources sought announcement is preliminary, subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Air Force to facilitate decision making and will not be disclosed outside of the Government.
Responses must be received via e-mail no later than 26 June 2025 by 9:00 am CST. All responses should be e-mailed to sarah.marip@us.af.mil and sarah.peeters.1@us.af.mil . We appreciate your interest and thank you in advance for responding to the questions included in this notice.
Files
| File | Type | Posted |
|---|---|---|
| Attachement 1 Draft Performance Work Statement.pdf |
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