VAARNG Ice and Reefer Trailer Requirement FY25
Closed Special Notice Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W912LQ25QA004
- Agency
-
Virginia National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 312113 Ice Manufacturing
- PSC
- 8960 Beverages, Nonalcoholic
- Place of performance
- Blackstone, Virginia 23824, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Virginia Army National Guard (VAARNG) has issued a Special Notice for a sole-source contract to acquire ice and reefer trailers for the 116th Infantry Brigade Combat Team's Annual Training from June 6-27, 2025. The notice indicates an intent to award a contract to Holiday Ice Inc., located in Suffolk, Virginia, which is one of only two authorized vendors on the Worldwide Directory of Sanitarily Approved Food Establishments for Armed Forces Procurement. The procurement will cover 228,640 lbs of bagged crushed ice and 8 reefer trailers to support the Exportable Combat Training Exercise at Ft. Barfoot in Blackstone, VA. The contract is classified under NAICS code 312113 (Ice Manufacturing) with a size standard of 750 employees and will be set aside for small businesses. The total contract value is estimated at $100,740.00 and will be funded through O&M Army funds.
The purpose of this Special Notice is to provide an opportunity for potential contractors to demonstrate they can provide a competitive alternative to the proposed sole-source award to Holiday Ice Inc. Contractors interested in challenging the sole-source determination must submit clear, compelling evidence of competitive advantage via email to Matthew Guyer and Wesley Spencer by January 29, 2025. The government will use Federal Acquisition Regulation (FAR) Part 6.302-5(a)(2)(i) to justify the sole-source procurement, citing that only one reasonable source exists to satisfy agency requirements. Eligible contractors must be able to provide crushed ice and reefer trailers that meet military sanitation standards under IRC code 1130. No formal solicitation or Request for Quotation will be issued, and telephone inquiries will not be accepted. If no affirmative written responses are received demonstrating alternative sources, the purchase order will be awarded to Holiday Ice Inc. without further notice.
Notice text
The USPFO Contracting Office, Virginia (VA) intends to issue a sole-source award to Holiday Ice Inc, Suffolk, Virginia 23434, and Cage Code 3J5F9. Ice and Reefer Trailers are needed for the 116th Infantry Brigade Combat Team (IBCT) of the Virginia Army National Guard Annual Training (AT) 6 June - 27 June 2025. The contract award will be awarded to provide bags of crushed ice and reefer trailers to store the ice for 116TH IBCT AT. In accordance with Virginia State guidelines, there are only two authorized vendors per Worldwide Directory of Sanitarily Approved Food Establishments for Armed Forces Procurement list using IRC code 1130, which is approved for Ice Orders. Holiday Ice is on the approved list and can fulfill the requirement.
This acquisition will be procured using FAR Part 6.302-5(a)(2)(i). Only one reasonable source and no other supplier or services will satisfy Agency requirements.
The North American Industry Classification Systems (NAICS) code for this requirement is 312113 with a size standard 750 employees.
This notice is not a formal solicitation. This is not considered a Request for Quotation (RFQ). No solicitation document is available and telephone requests will not be honored. No purchase order will be awarded on the basis of quotation or offers received in response to this notice.
Any response to this notice must show clear, compelling, and convincing evidence that competition will be advantageous to the Government. If no affirmative written response is received, the purchase order will be awarded without further notice. A determination by the Government to not complete this proposed requirement based upon responses to this notice is solely within the discretion of the government.
Information related to the potential availability of other sources that can fulfill this requirement must be received via email ONLY by Matthew Guyer at matthew.c.guyer.civ@army.mil and Wesley Spencer at wesley.spencer4.civ@army.mil.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| VAARNG Ice and Reefer Trailer Requirement FY25 | Award Notice | |
| This notice | Special Notice |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| J041--Preventive and Corrective Maintenance for Ice Machines | Veterans Integrated Service Network 17 | Service-Disabled Veteran-Owned Small Business |
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