Limited Competition Justification 116th FY25 Ice and Reefer KO Signed 14JAN2024_Redacted.pdf

This is a Justification Review Document and Memorandum for Record for Absence of Competition for a sole-source procurement valued at $100,740.00 for the Virginia Army National Guard's 116th IBCT. The requirement is for 228,640 lbs of bagged crushed ice and 8 reefer trailers to support the Exportable Combat Training Exercise during Annual Training from June 6-27, 2025, at Ft. Barfoot, Blackstone VA.

The justification cites that only two vendors (Holiday Ice and Reddy Ice) are authorized on the Worldwide Directory of Sanitarily Approved Food Establishments for Armed Forces Procurement under IRC code 1130. Reddy Ice did not respond to RFIs or market research efforts, while Holiday Ice, a small business, successfully fulfilled similar previous requirements (contract W912LQ-24-P-0018). The contracting office will post a Special Notice on SAM.gov seeking additional potential sources, though competition is limited by regulation. The contract will be a new Firm Fixed Price contract using O&M Army funds, with Holiday Ice identified as the only vendor currently willing and authorized to fulfill the requirement.