VA251-08-RP-0201-transcription services

MODIFICATION TO SOLICITATION (#VA251-08-RP-0201)



1. SCOPE OF WORK:



The Veterans Affairs Illiana Health Care System (VAHICS or VA), 1900 East Main Street, Danville, Illinois has a requirement for digital dictation, traditional and correction editing medical transcription services using vendor-supplied dictation equipment. In accordance with FAR 4.703, contracts files must be maintained for 3 years after final payment. The contractor shall destroy the files on the anniversary of the third year after final payment. The vendor is not to subcontract work to another transcription firm without prior VA approval.



All transcription and verification must be performed in the United States of America. There are no Exceptions.





1) Visible Black Character. A Visible Black Character is defined strike-able and visible characters and includes any printed letter, number, symbol, and/or punctuation mark excluding any or all formatting (e.g., bold, underline, italics, table structure, formatting codes). All visible black characters can be seen with the naked eye as a mark, regardless of whether viewed electronically or on a printed page.



A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

a b c d e f g h i j K l m n o p q r s t u v w x y z

~ ! @ # $ % ^ & * ( ) _ + { } | : ?

` 1 2 3 4 5 6 7 8 9 0 - = [ ] \ ; , . /



(2) Visual Black Character (VBC) Line or ASCII no Spaces Line. A VBC Line is defined as the total number of characters you can see with the naked eye, divided by 65. It includes any character contained within a header or footer. Spaces, carriage returns, and hidden format instructions, such as bold, underline, text boxes, printer configurations, spell check, etc., which are not counted in the total character count. A VBC Line is calculated by counting all visual characters and simply dividing the total number of characters by 65 to arrive at the number of defined lines.



2. SYSTEM ACCESS:



a. Any remote access to VA systems that contain sensitive information must be done through the One-VA VPN. After contract award and prior to VA granting VPN access, the contractor will be required to complete all security requirements.



b. In cases where VA owns and operates their own dictation or transcription equipment, system privileges must be defined outlining what access the contractor will have to provide transcription services while meeting VA security requirements.