VA Electronic Verification of Vital Events (EVVE)Authority IAW FAR 13. 501.

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J & A)

For

Sole Source Acquisition (>SAT)

1. 
   
2. 
   

   Contracting Activity:

   
   
   

   Department of Veterans Affairs (VA), Veterans Benefits Administration (VBA), Office of Business Process Integration (OBPI), Electronic Verification of Vital Events (EVVE) Data Query Services IDIQ set up with The National Association for Public Health Statistics and Information Systems (NAPHSIS)

   
   
   
3. 
   

   Nature and/or Description of the Action Being Processed:

   
   
   

   To award a firm fixed priced (FFP), indefinite delivery/indefinite quantity (IDIQ) contract on a sole source basis to the National Academy National Association of Public Health Statistics and Information Systems (NAPHSIS), a non-profit national association whose members represent state and local vital records, health statistics and information system agencies located in District of Columbia, with offices in Silver Springs, Maryland, for the furnishing of authoritative birth certificates, death certificates and or the ability to make queries confirming the fact of a person's death to support ongoing operations.

   
   
   
4. 
   

   Description of Supplies/Services Required to Meet the Agency's Needs:

   
   
   

   VBA, for its own operations and on behalf of the National Cemetery Administration (NCA) and Veterans Health Administration (VHA), requires authoritative birth certificates, death certificates and/or the ability to make queries confirming the fact of a person's death to support ongoing operations. VBA, VHA and NCA will use this information to independently confirm and/or correct other, potentially inaccurate reports of birth and death received from a variety of sources. VBA, VHA and NCA use birth and death data for many purposes including: 1) establishing eligibility to increased payments for newborn children of a Veteran award beneficiary; 2) terminating benefits when a Veteran or beneficiary is confirmed to be deceased; 3) granting benefits to the survivors of a deceased Veteran; 4) providing burial services for the interment of a deceased Veteran; 5) cancelling appointments and prescription medications for a deceased Veteran. Confirmation and/or correction of death and birth information allows VBA, VHA and NCA to more effectively comply with legislation barring improper payments and more effectively prevent the inadvertent shipments of controlled prescription drugs while also improving data quality in VBA systems. Based upon VA's previous volume and current volume needs, the estimated volume of birth and data, it is anticipated that VBA will acquire an estimated 55,000 queries on fact of death, 36,000 death certificates and 5,000 birth certificates over a twelve (12) month base period and four (4), twelve (12) month option periods. The estimated contract value is approximately with individual orders estimated at for the annual ordering periods, with possible increases, as needed.

   
   
   
5. 
   

   This acquisition is being conducted following Simplified Procedures for Commercial Items in FAR 13.5 (in accordance with 41 USC 1901 or 41 USC 1903) and documented as required by FAR 13.501.

   
   
   

   See attached document: P03 514-19 J and A Acquisition over SAT (FAR Part 13.501) Redacted.

   
   

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