V231--OKC Hoptel Lodging Services

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 19, is soliciting quotations for off-site veteran lodging services to support the Oklahoma City VA Medical Center. The contractor will serve as a lodging broker responsible for reserving a minimum of 10 rooms daily within 10 miles of the medical center, including two ADA-compliant non-smoking rooms with two beds and 3-diamond/star ratings, available Sunday through Thursday with no blackout dates or seasonal rate changes. Key contract requirements include monitoring hotel compliance with safety regulations, providing monthly invoices, serving as a single point of contact for issues, and ensuring rooms are only occupied by VA-authorized veterans, with preferences for pet-friendly accommodations and shuttle service to the medical center and airport. The government will evaluate quotations based on technical capability, price, and past performance, with award going to the most advantageous offer. The submission deadline is February 20, 2026, at 4:00 PM Mountain Time, with quotes to be submitted via email to Contracting Officer Danielle Kramer at danielle.kramer@va.gov.

This is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with the incumbent contractor being GO TIME TRAVEL & TOURS LLC. The contract is structured as a five-year Indefinite Delivery/Indefinite Quantity (IDIQ) agreement from April 2026 to March 2031, with an estimated 2,014 hotel nights annually and a total estimated contract value of $32.5 million based on 2,500 lodging units per year. Pricing shall be submitted as an all-inclusive, per-room-per-night rate with no separate line items, and subcontractors providing hotel rooms do not need to be SDVOSB-certified. The place of performance is the Oklahoma City VA Medical Center located at 921 NE 13th Street, Oklahoma City, Oklahoma 73104, with rooms to be costed to the Oklahoma City VA Health Care System.