36C25926R0026 A0001.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting Officer Danielle Kramer danielle.kramer@va.gov 303-712-5725

PLACE OF PERFORMANCE

921 NE. 13th St.

Oklahoma City OK

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

OKC Hoptel Lodging Services

Questions and Answers

Question 1: Question regarding the list of line items, CLIN 0002- is this truly needed in Salt Lake City? Please confirm that the address listed on CLIN 0002 of the solicitation should be the same as the address listed in CLIN 0001, 0003, 0004, and 0005.

Government Response: Line item 0002 is meant for OKC, like the other line items. This amendment has corrected the information within line item 0002 to reflect “Hotel Lodging near Oklahoma City VA Medical Center located at 921 NE. 13th St. Oklahoma City, OK 73104”.

Question 2: SOW 7 states "shuttle service to & from the VA Medical Center and airport for standard patients is recommended." It is a deal breaker if shuttle service is not available/included?

Government Response: Shuttle service/transportation is not required. If the hotel offers shuttle service/transportation, please identify it. The price provided is to be an all-inclusive price as the only line item on the IDC is per room per night.

Question 3: Is there an incumbent? If so, what is their name and the contract number? Is the Statement of Work the same size and scope?

Government Response: Services are currently being performed under BPA 36C25920A0062 awarded to GO TIME TRAVEL & TOURS LLC. Requirements are not materially different than prior requirement.

Question 4: How soon after the deadline for submission will the contract be awarded?

Government Response: This is unknown as it is not possible to determine how long it will take to complete the evaluation of all quotes received. The award is anticipated to be made prior to the period of performance start date 04-01-2026 listed in the combined synopsis solicitation.

Question 5: Will a Tax Exemption Certificate be issued?

Government Response: Tax-exemption forms can only be provided after the award is made.

Question 6: Are travel agencies that provide group booking services at no cost to the state permitted to bid on this RFP?

Government Response: Any company that meets the requirements outlined within the combined synopsis solicitation is able to provide a quote.

Question 7: Confirm this RFP is only open to businesses that are, "Service-Disabled Veteran-Owned Small Business" ?

Government Response: Yes, this requirement is a total SDVOSB set-aside as identified on page 1 in the “Set-Aside” section and Section IV on page 2.

Question 8: Our company is a SDVOSB entity & we have never found a hotel that shared the same classification. Based on the verbiage in 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction, I want to confirm that we are compliant to submit our proposal? Our admin staff found that under 13 CFR 125.6 and supported by recent VA solicitation interpretations, the cost of the rooms can often be classified as Other Direct Costs (ODCs), which may be excluded from the 50% Limitations on Subcontracting calculation. Does your office agree that the required lodging rooms are considered ODCs and do not count toward the 50% requirement?

Government Response: No, the hotel utilized does not have to be a SDVOSB to be in compliance with the Limitation of Subcontracting (LOS) clause.

Question 9: What is the usage (estimated quantities) for the last 24 months? How many patients required ADA rooms over the last 24 months? How many patients required ADA transportation over the last few months?

Government Response: In the last 24 months, 2014 nights were reserved. Of those nights, 51, were ADA accessibility required. The transportation department for Veteran Transport Services (VTS) sets that up for the veterans, therefore information is not available.

Question 10: Can you tell us the length of stay for each person?

Government Response: Every Veteran will have a different length of stay. The Contractor works with the COR to schedule rooms for authorized individuals at the hotel. The VA will only be paying for rooms while an authorized individual is staying at the hotel.

Question 11: What happens if the hotel ends up being fully booked?

Government Response: The Contractor will be responsible for locating an alternative hotel that meets all requirements of the statement of work for the same rate of the order.

Dates listed in Section I and XIV are hereby updated to no later than 16:00pm MT, February 10, 2026.

No additional Questions will be answered.

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Amendment to a Previous Combined Solicitation