V231--626-23-1-2116-0003 Medical Lodging- Period of Performance- 10/01/2022-09/30/2023

The purpose of this amendment to the RFQ is to answer questions posed by vendors.

Questions and Answers for RFQ 626C24922Q0222 Hoptel Lodging Service-Nashville

Question 1. Transportation from Hotel to Medical center, does the hotel have to provide this service or can we partner with local transportation company and this is at the cost of the patient?

Answer 1: The hotel is responsible for the transportation to and from the VA. The vendor must have onsite service. The Veteran cannot be charged for or have to pay for it.

Question 2. The hotels have our standard HVAC system and we do not require any additional system to maintain moisture or water intrusion. Does the hotel require any additional systems to comply with your noted below?

Water Intrusion Plan - The hotel is to have a written interior moisture prevention and water intrusion event management program that includes aggressive drying using mold remediation industry standard type dehumidifiers, fans and drying methods as listed in paragraph 4.10 above.

Answer 2: The vendor needs to have a written plan stating what the response/procedure is to water leaks/damage to abate/prevent any moisture issues.

Combined Synopsis Solicitation

Solicitation Number: 36C24922Q0222

Posted Date: March 25, 2022

Response Date/Time: April 25, 2022, at 8:00am CST

Set Aside: SDVOSB

NAICS: 721110

PSC: V231

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04 Effective 1/30/2022.

This solicitation is set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 721110.

The Tennessee Valley Healthcare System is seeking a vendor to provide HOPTEL, overnight lodging accommodations to service the Nashville VA Campus.

All interested companies shall provide quotations for the items identified in the attached Statement of Work.

EVALUATION:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered:

Technical Capability (Accommodations)- The contractor should have the ability to accommodate forty-two (42) fully furnished hotel rooms per week, until 4:00pm each day. The following is the daily room estimate:

Sunday 8 rooms, Monday 8 rooms, Tuesday 8 rooms, Wednesday 8 rooms, Thursday 8 rooms, Friday 1 rooms, Saturday 1 room.

The lodging facility must block off this number of rooms per day per week. The fully furnished hotel rooms will include contractor provided utilities and other specified services. The hotel rooms shall comply with all city, county and state building codes and ordinances applicable to the ownership and operation of the building in which the rooms are located.

Technical Capability (Transportation)- Offeror shall provide on-call transportation for the referred Veteran from the contractor's hotel rooms to the VA Medical Center and/or from the VA Medical Center to the hotel from 6:00 a.m. to 11:00 p.m. seven days per week.

Contractor shall respond within thirty minutes of being contacted by either the referred Veteran , after-hours Administrative Officer of the Day or the VA COR to provide on-call transportation service to include all federal holidays.

Pricing Factor- the offeror with the lowest price that can accommodate the above criteria, can be considered.

Quality Assurance (Past Performance)- Offerors with past performance for successfully meeting the standards of the contract can be considered.

Fire Safety Plan - The contractor will submit its current written fire safety plan as part of the contract bid package as listed in paragraph 4.0 above.

Water Intrusion Plan - The hotel is to have a written interior moisture prevention and water intrusion event management program that includes aggressive drying using mold remediation industry standard type dehumidifiers, fans and drying methods as listed in paragraph 4.10 above.

Pest Management - The contractor will provide a copy of their integrated pest management plan as part of the solicitation package as listed in paragraph 4.11.3 above.

PERIOD OF PERFORMANCE:

This will be awarded as an Indefinite Delivery Indefinite Quantity contract with 5 ordering periods as follows:

Ordering Period 1: October 1, 2022, to September 30, 2023

Ordering Period 2: October 1, 2023, to September 30, 2024

Ordering Period 3: October 1, 2024, to September 30, 2025

Ordering Period 4: October 1, 2025, to September 30, 2026

Ordering Period 5: October 1, 2026, to September 30, 2027

SCHEDULE:

All interested parties shall provide a quotation for the following:

***NOTE: ALL CLINS MUST BE SEPARATELY PRICED***

CLIN

Description: Medical Lodging-

Annually requires: Quantity 2,184 lodging rooms 42 weekly Forty-two (42) fully furnished hotel rooms per week as follows:

QTY Rooms PER Week

Price Room PER Day

Price PER Week

Total Price (52 Weeks)

0001

SUNDAY - Period of Performance (POP)- 10/01/2022-09/30/2023

8

$

$

$

0002

MONDAY - POP - 10/01/2022-09/30/2023

8

0003

TUESDAY - P0P - 10/01/2022-09/30/2023

8

0004

WEDNESDAY POP - 10/01/2022-09/30/2023

8

0005

THURSDAY POP - 10/01/2022-09/30/2023

8

0006

FRIDAY POP - 10/01/2022-09/30/2023

1

0007

SATURDAY-POP- 10/01/2022-09/30/2023

1

****

Ordering Period 1 PRICE

42

1001

SUNDAY - Period of Performance (POP)- 10/01/2023-09/30/2024

8

$

$

$

1002

MONDAY - POP- 10/01/2023-09/30/2024

8

1003

TUESDAY - P0P- 10/01/2023-09/30/2024

8

1004

WEDNESDAY - POP- 10/01/2023-09/30/2024

8

1005

THURSDAY - POP- 10/01/2023-09/30/2024

8

1006

FRIDAY - POP- 10/01/2023-09/30/2024

1

1007

SATURDAY-POP- 10/01/2023-09/30/2024

1

****

Ordering Period 2 PRICE

42

2001

SUNDAY - Period of Performance (POP)- 10/01/2024-09/30/2025

8

$

$

$

2002

MONDAY - POP- 10/01/2024-09/30/2025

8

2003

TUESDAY - P0P- 10/01/2024-09/30/2025

8

2004

WEDNESDAY - POP- 10/01/2024-09/30/2025

8

2005

THURSDAY - POP- 10/01/2024-09/30/2025

8

2006

FRIDAY - POP- 10/01/2024-09/30/2025

1

2007

SATURDAY-POP- 10/01/2024-09/30/2025

1

Ordering Period 3 PRICE

42

3001

SUNDAY - Period of Performance (POP)- 10/01/2025-09/30/2026

8

$

$

$

3002

MONDAY - POP- 10/01/2025-09/30/2026

8

3003

TUESDAY - P0P- 10/01/2025-09/30/2026

8

3004

WEDNESDAY - POP- 10/01/2025-09/30/2026

8

3005

THURSDAY - POP- 10/01/2025-09/30/2026

8

3006

FRIDAY - POP- 10/01/2025-09/30/2026

1

3007

SATURDAY-POP- 10/01/2025-09/30/2026

1

****

Ordering Period 4 PRICE

42

4001

SUNDAY - Period of Performance (POP)- 10/01/2026-09/30/2027

8

$

$

$

4002

MONDAY - POP- 10/01/2026-09/30/2027

8

4003

TUESDAY - P0P- 10/01/2026-09/30/2027

8

4004

WEDNESDAY - POP- 10/01/2026-09/30/2027

8

4005

THURSDAY - POP- 10/01/2026-09/30/2027

8

4006

FRIDAY - POP- 10/01/2026-09/30/2027

1

4007

SATURDAY-POP- 10/01/2026-09/30/2027

1

****

Ordering Period 5 PRICE

42

****

GRAND TOTAL All Ordering Periods:

**** Total prices to be filled in and grand total of all ordering periods.

QUOTE FORMAT AND SUBMISSION REQUIREMENTS:

a. Offerors shall provide only one quote. Quote should be emailed to ramona.bonness@va.gov NLT 4/25/2022 at 8:00 AM CST. Non-compliance with this requirement may result in disqualification of the quote. Vendors will be sent notification their quote was received. Late or incomplete quote submissions will not be considered and will not receive notification of receipt.

b. All vendors must be registered and complete all entries in the System for Award Management (SAM) to be considered for award. Potential vendors may register at the following web site: https://www.sam.gov/portal/public/SAM

c. All Quote submissions must list your DUNS number, SAM Unique Entity ID number, CAGE code, and Federal TIN with company name, POC, and phone number. If you need to obtain or renew a DUNS number, SAM Unique Entity ID number, or CAGE code, please visit www.sam.gov. Lack of registration in the SAM database will make an offeror ineligible for award.

d. All Service Disabled Veteran Owned Small Business must also be registered in VetBiz to be considered for award. Potential vendors may register at the following web site: VIP Home  · VetBiz Portal (va.gov).

e. The government intends to award a Firm Fixed Price Indefinite Delivery, Indefinite Quantity contract as a result of this RFQ that will include the terms and conditions set forth herein. To facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offeror shall list exception(s) and rationale for the exception(s).

f. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. (NOV 2021). If paragraph (j) of the provision is applicable, a written submission is required.

Point of Contact

Any questions or concerns regarding this solicitation shall be sent in writing only via email addressed to ramona.bonness@va.gov subject line: 36C24922Q0222. Questions shall be submitted NO LATER THAN APRIL 10, 2022 @ 8:00am CST.

Reference the following wage determinations applicable to this requirement:

Service Contract Act WD #2015-4647 Revision #18 December 27, 2021.

https://sam.gov/wage-determination/2015-4647/18