V225--619-20-3-805-0004 / ambulance service (VA-19-00084626)

Vendor Questions/Concerns for:

CAVHCS Ambulance Services, 2237 #: 619-20-3-805-0004, RFQ: 36C24720R0040

1) We noticed that on page 88 under part c, that there is mention of metering devices and requests for maintenance records. Ambulances don t have metering devices. I assume we will continue to utilize Bing maps as referenced in the RFP. For the maintenance records do you want documentation on how they are kept or do you want actual maintenance records, which could be volumes of information?

The vendor should have some type of equipment or method of verification that can be provided to the VA for any mileage charged to the contract. This may be done by mechanical means of a metering device mounted in the vehicle or by method of the logging of the beginning and ending vehicle mileage of each transport. Bing Maps will continue to the VA s method of choice to verify that mileage is consistent with request for payment. For maintenance records, the vendor must specify how those records are kept. The VA may request specific maintenance records from the vendor as deemed necessary.

2) There are several conflicting areas regarding the radius or mileage in the RFP. On page 9 section 2.3. it gives a radius of 150 miles, but on page 10 under 2.5 Performance Schedule it gives a 50-mile pickup for mileage. Please confirm whether you intend to have a 150 mile radius or a 50 mile radius, which has been the historical, and can drastically change pricing.

The radius being sought is 150 miles. The chart was created from the original obligation document created in August of 2019 before final radius determination was solidified and should be corrected.

3) Section 2.3 on page 9 also references Attachments 1-4, and it appears they are missing from the RFP.

The attachments referenced on Section 2.3 on page 9 were included in error. There are no Attachments 1-4 for this solicitation

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The Department of Veterans Affairs, Network Contracting Office 7, is soliciting proposals for Ambulances Services for the Central Alabama Veterans Healthcare Services, (CAVHCS), located in and around 2400 Hospital Road, Tuskegee, AL 36083 and 215 Perry Hill Road, Montgomery, AL 36109. The solicitation will be conducted in accordance with FAR 15.101-2, Lowest Price Technically Acceptable. The Government intends to award an Indefinite-Delivery, Indefinite-Quantity (IDIQ) base period contract plus a one-year ordering periods in accordance with all terms, conditions, provisions and specifications of the solicitation. Individual task orders will be issued for each period of performance. This solicitation is intended to be a Veteran Owned Small Business set-aside.

Contractor agrees to provide emergent and non-emergent ambulance services, 24 hours per day, 7 days per week (to include all federal holidays) for eligible veterans of the CAVHCS, Community Based Outpatient Clinics and to facilities providing care at VA expense.

Contractor shall have available the appropriate number of vehicles to provide services in a timely manner as outlined by the Performance Work Statement (PWS). All licensure, certification, insurance, and training requirements for both vehicles and staff must be met per PWS.

The North American Industry Classification System Code (NAICS) is 621910 Ambulance Service and the Small Business Administration size standard is $16.5 Million.

Performance shall be in accordance with the requirements contained in the PWS, standards of the state of Alabama, (and parts of Georgia and Florida that border Alabama when required). Contractor must be a certified provider of ambulance services in the state of Alabama, (and parts of Georgia and Florida that border Alabama when required), at the time of quote submission.

All interested parties must be registered in the System for Award Management (SAM) database (https://sam.gov) and complete online Representations and Certifications at (https://sam.gov/) prior to submitting a quote. If claiming veteran status, you must be verified in VIP (www.VIP.VETBIZ.gov) as a Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Businesses (VOSB) prior to submitting a quote.

The solicitation closes on March 5, 2020. Potential offerors must register at https://beta.sam.gov or https://fbo.gov to receive notification and/or changes to the solicitation. Potential offerors are responsible for monitoring this site for the release of any other pertinent information and for downloading their own copy of the solicitation package.

This notice does not obligate the Government to award a contract neither does it obligate the Government to pay for any proposal preparation costs. No other information is available until issuance of the solicitation.

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The Department of Veterans Affairs, Network Contracting Office 7, anticipates soliciting proposals for Ambulances Services for the Central Alabama Veterans Healthcare Services, (CAVHCS), located in and around 2400 Hospital Road, Tuskegee, AL 36083 and 215 Perry Hill Road, Montgomery, AL 36109. The solicitation will be conducted in accordance with FAR 15.101-1, Trade-off process. The Government intends to award an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract with 2 one-year ordering periods in accordance with all terms, conditions, provisions and specifications of the solicitation. Individual task orders will be issued for each period of performance. This solicitation is intended to be a Small Business set-aside.

Contractor agrees to provide emergent and non-emergent ambulance services, 24 hours per day, 7 days per week (to include all federal holidays) for eligible veterans of the CAVHCS, Community Based Outpatient Clinics and to facilities providing care at VA expense.

Contractor shall have available the appropriate number of vehicles to provide services in a timely manner as outlined by the Performance Work Statement (PWS). All licensure, certification, insurance, and training requirements for both vehicles and staff must be met per PWS.

The North American Industry Classification System Code (NAICS) is 621910 Ambulance Service and the Small Business Administration size standard is $9 Million.

Performance shall be in accordance with the requirements contained in the PWS, standards of the state of Alabama, (and parts of Georgia and Florida that border Alabama when required). Contractor must be a certified provider of ambulance services in the state of Alabama, (and parts of Georgia and Florida that border Alabama when required), at the time of quote submission.

All interested parties must be registered in the System for Award Management (SAM) database (https://sam.gov) and complete online Representations and Certifications at (https://sam.gov/) prior to submitting a quote. If claiming veteran status, you must be verified in VIP (www.VIP.VETBIZ.gov) as a Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Businesses (VOSB) prior to submitting a quote.

Information and solicitation documents for this solicitation will be posted on Beta.SAM.gov at https://beta.sam.gov. Potential quoters are responsible for monitoring this site for posting of the solicitation package, addenda to the solicitation and any other pertinent information.

The solicitation documents will be issued on or about February 10, 2020. The date is not firm and is subject to change. Potential offerors must register at https://fbo.gov to receive notification and/or changes to the solicitation. Potential offerors are responsible for monitoring this site for the release of the solicitation package and any other pertinent information and for downloading their own copy of the solicitation package.

This notice does not obligate the Government to award a contract neither does it obligate the Government to pay for any proposal preparation costs. The Government is not obligated to issue a solicitation because of this notice. No other information is available until issuance of the solicitation.

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