V212--Wheelchair and Courtesy Transport IDIQ - SF Period of Performance: 03-01-2021 to 02-28-2026 Solicitation Amendment 0002 to Extend Solicitation Closing Date

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5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

6

0001

03-01-2021

N/A; to be included on

IDIQ contract task orders

Sioux Falls Services Team

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

Sioux Falls Services Team

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

To all Offerors/Bidders

36C26321Q0134

12-08-2020

X

X

X

1

See CONTINUATION Page

N/A; to be included on task orders issue against

Indefinite Delivery Indefinite Quantity (IDIQ) contract.

Wheelchair and Courtesy Transport to support the Sioux Falls VA Health Care System.

Purpose of solicitation amendment is to incorporate Government responses to technical questions.

Please see attached document for responses.

Doug Reed

Contracting Officer

VA-VHA-2020-56D92567

CONTINUATION PAGE

Government Responses to Technical Questions

Solicitation: 36C26321Q134

Description: Wheelchair and Courtesy Transport Sioux Falls VA Health Care System

Number

Solicitation Section

Question

Government Response

1

Not Applicable

Is this a new service? Who is contractor performing now? is this firm a Service-Disabled Veteran Owned Small Business (SDVOSB) Firm?Â

This is a follow-on requirement. Incumbent contractor is Wheelchair Express Sioux Falls, a Small Business contractor

2

Not Applicable

What is the Contract price now for this service?Â

Total estimated value of contract as listed in the Federal Procurement Data System (FPDS) is $2,026,100

3

Not Applicable

Is there more than one contract for this service from this location?Â

No, there is just a single contract

4

Not Applicable

What is the insurance requirement?

Please refer to Section C of solicitation, under C.9 (Supplemental Insurance Requirements)

5

Not Applicable

Does experience providing ADA bus and van transportation service to VA Medical Centers for veteran patients qualify us as a bidder? Our company has not previously provided car service and would utilize a local subcontractor to provide this portion of the work. Our company would take care of communications, reservations, scheduling, dispatching, tracking, and reporting for all the transportation service involved in the contract.

Please refer back to Limitations on Subcontracting within Section B.3 (Performance Work Statement) that explains subcontracting. Please refer back to Section E, Addendum to FAR 52.212-1, which explains what to submit for past performance.

6

Not Applicable

Should we read anything into the low guarantee of $27,000 for the first year of what appears to be service that might average $500,000 per year over the five year term?

$27,000 is the contract minimum that Contractor would receive under IDIQ contract; this amount is at discretion of Government based on facility needs.

7

Not Applicable

a) Is all (or predominantly all) of the transportation service provided under the contract to or from the Royal C. Johnson Veterans Memorial Hospital, the four CBOC s, one outreach clinic, and veteran s residences, or does it also include other VA facilities elsewhere in South Dakota and neighborhood states?

b) What approximate % of trips do not involve transportation to or from the Royal C. Johnson Veterans Memorial Hospital?

No Services may be requested for VA approved appointments at either a VA facility (the main facility in Sioux Falls, Aberdeen, Wagner, Dakota Dunes, Spirit Lake, Watertown) or at an appointment in the community in the Sioux Falls VA Catchment Area. Services occasionally may be requested to other VA facilities in the VISN.

60%

8

Not Applicable

Are there any concentrations of patients outside the Sioux Falls city limits that would make it sensible to use vehicles based outside the city limits?

Yes. There are often requests for patients in the Sioux City area.

9

Not Applicable

What was the current contract award amount?

Total estimated value is $2,026,100

10

Not Applicable

How many drivers/attendants are serving this contract currently?

Unknown; unsure of how many actual drivers. It is up to offerors to provide the appropriate labor mix per Section B.3 (Performance Work Statement)

11

Not Applicable

What percentage of trips are performed after hours?

Contracted request trips after hours vary. They are generally required for later afternoon or weekend discharge or recurring Saturday appointments. We estimate that 20% of third party requests fall into this category, but this could change based on needs of VA facility.

12

Not Applicable

What is the average distance(mileage) for lie down and wheelchair trips outside city limits ?

Data unavailable. Best estimate would be an average of 40 miles.

13

Section B.3 (Performance Work Statement)

What size vehicle is required? How many patients are we to transport on a trip?Â

Please refer to Solicitation Section B.3 (Performance Work Statement), under 7. Vehicles and 3. Number of Patients

14

Section B.3 (Performance Work Statement)

7 (Vehicles)

7(a) states that at least two sedans or six station wagons for performing trips with three vans providing wheelchair/lie down services. With that information given,how many vehicles are currently used to serve this contract?

Unknown; facility does not know what current Contractor fleets consist for. It is offeror s responsibility to provide the appropriate vehicles per 7. Vehicles per Section B.3 (Performance Work Statement).

15

Section B.3 (Performance Work Statement)

7 (Vehicles)

7(c) states that wheelchair vans must be equipped with a hydraulic lift. Our company currently operates vans that are equipped with ADA rear access non hydraulic ramps that accommodate wheelchair and stretchers. Will this type of vehicle be considered for this contract?

Lift must be able to support bariatric patients

16

Section B.3 (Performance Work Statement)

7 (Vehicles)

In 7(c), can you define lie down ? Do these members require transportation via stretcher or just the ability to recline in vehicle seats?

Require transportation via stretcher.

Wheelchair and Courtesy Transport for Sioux Falls VA Health Care System

This solicitation is being issued as a tiered evaluation for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns, or in the alternative, a tiered evaluation for Veteran-Owned Small Business (VOSB) concerns, or in the alternative, a set-aside for other small business (SB) concerns with HUBZone small business concerns and 8(a) participants having priority.

If award cannot be made, the solicitation will be cancelled and the requirement resolicited.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This is a solicitation conducted using FAR Part 13 (Simplified Acquisition Procedures).

This announcement constitutes the only solicitation, quotes are being requested.

Solicitation number 36C26321Q0134 is issued as a request for quotes (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-09.

Prospective offerors must be registered and current in the System for Award Management (SAM) database at time of offer to the Government (https://www.sam.gov).

Prospective SDVOSB or VOSB offerors must be registered and current in the Vendor Information Pages (VIP) at https://www.vetbiz.va.gov at time of offer to the Government.

Quotes will only be accepted from responsible offerors. The NAICS code for the solicitation is 485991 with a size standard of $16,500,000.

A list of the contract line items, quantities, and units of measure are listed within the attached solicitation documentation.

The VA anticipates single award of Indefinite Delivery Indefinite Quantity (IDIQ) contract to provide services to Sioux Falls VA Health Care System, 2501 West 22nd Street, Sioux Falls, SD 57105

The period of performance is 03-01-2021 to 02-28-2026.

FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply to this procurement and are detailed within the attached solicitation document.

FAR clauses 52.212-4 and 52.212-5 apply to this procurement and are included within the attached solicitation document.

Additional requirements are listed within the attached solicitation document.

The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition.

Technical questions on this solicitation are due via e-mail only to Doug Reed, Contracting Officer, at douglas.reed3@va.gov no later than 11:59pm Central Standard Time (CST), 12-03-2020.

Quotes are due to the Contracting Office by 11:59pom CST, 12-18-2020. Quotes are required to be emailed to douglas.reed3@va.gov prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety by the Contracting Officer before the solicitation closing.

Contact Doug Reed, Contracting Officer, at douglas.reed3@va.gov for information regarding the solicitation.