V212--Temporary Parking and Shuttle Bus Services VA Medical Center - Wilmington, DE

Amendment 0003 extends the closing date until 03/12/2020 at 2:00 pm.

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

4

0002

02-28-2020

460-20-1-0112-0001

00244

Department of Veterans Affairs

Network Contracting Office 4

POC: Cynthia Grygier

cynthia.grygier@va.gov

00244

Department of Veterans Affairs

Network Contracting Office 4

To all Offerors/Bidders

36C24420Q0269

X

X

X

1

X

1

Amendment 0002 makes the following changes/clarifications to the PWS:

3) Inspection - "Prior to the start of work" is changed to "Prior to initial use."

Daily vehicle inspections will not be conducted by the COR.

4) Scope - The following language is deleted: "The contractor is responsible for providing all the elements of

this service that are identified as the commercial standard."

This amendment also answers additional vendor questions (attached).

CYNTHIA J. GRYGIER

Contracting Officer

Page 5 of 5

36C24420Q0269

TEMPORARY PARKING AND SHUTTLE BUS SERVICES

WILMINGTON VA MEDICAL CENTER

VENDOR QUESTIONS Volume II

8) On Page 12 of the RFQ document, Item 6 on advertising: All bus vendors provide

vehicles with their company names painted on them. Would this type of company

branding be considered an advertisement or logo for the purpose of this section?

No

If we have an operational need to change parking lots during the first contract year, and there is no change in terms of meeting project requirements, are we required to obtain formal permission in advance from the VA to make such a change? If so, how long of an approval time will be required by the VA to evaluate any change in parking lot locations?

Yes - anticipate minimum 1 month.

How many shuttle stops will be required on the VA Wilmington campus itself? What are the locations of these stops?

One (1) stop - anticipated to be the East Entrance.

How much advance notice will the VA provide on the four 3-month contract extensions? This project deals with the lease of real estate, i.e., parking lot spaces. Spaces in lots that are convenient to add or drop tend to be more expensive than longer-term rentals. More specifically, will these contract extensions be doled out one at a time? If so, how much advance notice will the VA provide that a subsequent quarterly extension is being requested?

Anticipate extensions being exercised one at a time, minimum twenty (20) days prior to expiration (see Clause 52.217-9 Option to Extend the Term of the Contract).

On Page 13 of the RFQ document about vehicle inspections, it states These inspections shall be conducted: a. Prior to the start of work; b., Before each initial use, etc. etc.

Is item 6(a) intended as a requirement for a daily pre-work inspection of each vehicle by the COR? If this is not the intent, what does it mean?

The COR will conduct vehicle inspections prior to initial use. Daily vehicle inspections will not be conducted by the COR.

On page 14 of the RFQ it references Contractor Personnel Security Requirements. Although we currently conduct FBI Fingerprinting that meets the NCHC requirement it appears to meet the SAC requirements the fingerprinting would have to be processed through the VA and obviously there would be a cost to that. Might this requirement be waived or if not a better understanding of what cost would be passed on to the contractor would be helpful.

Contractors must be fingerprinted by the VA. Current cost per contractor employee should not exceed $20 per FY2020 Personnel Suitability Adjudication Center (PSAC) rates. Any rates increase would apply. Billing is handled directly the PSAC not VA.

On pages 15-16 training is referenced as it pertains to protective private and sensitive information. There are 2 levels of training required depending on the level of access a subcontractors employees would have to VA information. It is our opinion that our drivers would only require the first level of training and we would not need to go through the Privacy and HIPAA Focused Training(TMS 10203). Please clarify that we are correct and if so, how long is the training for the first level of training and would there be additional costs to provide that training.

The VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information is included as a part of the solicitation. Contractor employees must review the training and return the signed form. This training is only a few pages in length and should not take more than 15 minutes to read/review.

How many buses is the VA seeking to support this project? Is it (1) bus for the Medical Center and (1) bus for the Satellite Parking area?

It is the responsibility of the Contractor to determine the number of shuttles needed to meet performance specifications depending on quantity and location of satellite parking areas.

To confirm, it will be the contractors responsibility to secure the 300 parking spaces?

Yes.

Does the VA have a location in mind of the location it would like the contractor to secure those spaces?

It is the Contractor s responsibility to secure the parking spaces that meet the outlined requirements.

Based on the Wage Determination contract the hourly rate of the shuttle bus driver is $19.00 plus $4.54 per hour for health and welfare?

Correct.

Per the RFP there is a 100% set aside for a Small Business. Will there be any additional consideration for a Small Business with Veteran Owned Status?

Not at this time.

Is the VA prepared to deal with any delays caused by the SAC screening process, which could delay start of the shuttle service? We have had experience with SAC delays in the past.

The SAC screening process will be ongoing. Contractor employees will be permitted to work as long as the fingerprint process has been initiated.

Please verify that drivers/supervisors will be required to complete only basic privacy training for this contract. We have assumed that drivers/supervisors will have no access to any VA computers, employee data nor patient data.

Please see answer to question 14.

Are there any medical or immunization requirements for drivers/supervisors from the VA, which are above-and-beyond federal DOT requirements for drivers?

Is tuberculosis screening required? If so, does the VA Med Center Wilmington conduct this screening?

Are flu shots required?

Please see solicitation. Flu shots are required per VHA Directive 1192 Seasonal Influenza Prevention Program. Tuberculosis screening is not required.

On Page 3 of the RFQ, under the subheading Scope, 2nd pgh.: The document states that the contractor is responsible for providing all the elements of this service that are identified as the commercial standard. We have concerns about the broad nature of this statement, without many details behind it. Could you please identify the commercial standard being referenced? Is this a VA standard (VHA Directive #1695)? A DOT standard?

The following language will be deleted, The contractor is responsible for providing all the elements of this service that are identified as the commercial standard.

End of Document

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

3

0001

02-25-2020

460-20-1-0112-0001

00244

Department of Veterans Affairs

Network Contracting Office 4

POC: Cynthia Grygier

cynthia.grygier@va.gov

00244

Department of Veterans Affairs

Network Contracting Office 4

To all Offerors/Bidders

36C24420Q0269

X

X

X

1

X

1

Amendment A0001 makes the following changes to the PWS:

1) The requirement for shuttle buses to be equipped with a wheelchair lift with restraint system as prescibed by the

Americans with Disabilities Act is deleted.

2) Contractor shall provide shuttle buses that can accommodate a minimum of 28 people. This is changed from a minimum

of 30 people.

In addition, this amendment also answers vendor questions (attached).

CYNTHIA J. GRYGIER

Contracting Officer

Page 3 of 3

36C24420Q0269

TEMPORARY PARKING AND SHUTTLE BUS SERVICES

WILMINGTON VA MEDICAL CENTER

VENDOR QUESTIONS

Do you want shuttle services to make their rounds every 15 minutes during non-peak hours too? 8am-330pm. Or do you want the shuttles to rotate every 30 minutes or 45 minutes or 60 minutes during non-peak hours ?

The shuttle bus needs to have a 15 minute departure from each stop during all hours of operation.

Can the buses be different capacity than the 30-passenger buses that were specified? Can the buses be different than the 30-seat requirement, so long as minimum hourly capacities are achieved (see below Item 1a), and other requirements are met?

According to the specification, there is a requirement for pickup at each stop every 15 min during the 12-hour operating period. So, at the main hospital entrance, assuming 30-seat buses, every 15 min, this calculates to a 120-passenger per hour capacity for this shuttle service overall.

A minimum of a 28-seat requirement departing every 15 minutes is acceptable. Vendor must meet interval departure requirements in addition to capacities.

Is the 120-passenger hourly capacity, as referenced in 1a above, required during the entire 12 hours of daily operation?

Interval requirement of departure every 15 minutes is required throughout the 12 hour duration. It s anticipated that outside of the specified peak hours, the 30 passenger bus will not be required.

Will buses be transporting employees or patients, or both?

Employees.

Will patients have uniform identification cards of some type?

N/A

If parking lots are necessary in multiple locations to achieve the 300-space total, how will patients or employees be directed from the hospital to the proper lot (with available spaces)? How will parking lot users know where the locations of all lots? Is there a signage requirement for this RFQ?

It s anticipated employees will know the locations of the satellite lots and drive from home directly to the lots. Employees will be notified of lot locations via internal VA communications.

A signage requirement is not included, but it should be clear where VA employees are permitted to park, or what spaces are off limits in a given lot.

Can buses be parked in the lease lots overnight, until they start service in the morning?

That is acceptable to VA, but should be discussed between Vendor and lot owner. VA is not responsible for the shuttle buses utilized for this contract.

Do all shuttle buses require to be handicapped ADA accessible with a wheelchair strap or could we just provide 1 shuttle bus with wheelchair ADA access?

The requirement for the shuttle buses to be equipped with a wheelchair lift as prescribed by the Americans with Disabilities Act is deleted.

End of Document

The Department of Veterans Affairs, Network Contracting Office 4, on behalf of the Wilmington VA Medical Center, anticipates the award of a fixed price contract for Temporary Parking and Shuttle Bus Services for the Wilmington VA Medical Center, 1601 Kirkwood Highway, Wilmington, DE 19805 while a parking garage is being constructed. This solicitation is being conducted in accordance with FAR 13.5, Simplified Procedures for Certain Commercial Items. This solicitation is 100% set-aside for small businesses.

Award will be made by Lowest Price Technically Acceptable (LPTA) evaluation first evaluating quoters prices, and then evaluating the apparent lowest-priced quote for acceptability under the technical factor. If the lowest-price quoter was evaluated as unacceptable, the agency shall consider the acceptability of the next lowest-price quoter, continuing this process as necessary. Technical acceptability will be based on the quoter s ability to meet the requirements of the Performance Work Statement based on the provided capability statement. Please see the attached solicitation for a Performance Work Statement (PWS), terms, and conditions. Offers shall be submitted in accordance with the solicitation.

The North American Industry Classification System Code (NAICS) is 485113 Bus and Other Motor Vehicle Transit, and the small business size standard is $15 Million for this type of effort. Vendors must be registered in the System for Award Management (SAM https://www.sam.gov) and have a current licensure to provide shuttle bus services in the state of Delaware. Service-Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses (VOSB s) must be registered in the Veteran Vendor Information Pages database (VIP) and maintain a current certification. Registration information can be found at www.sam.gov and www.vip.vetbiz.gov.

Information and solicitation documents for this solicitation will be posted on Contract Opportunities at www.beta.sam.gov. Potential quoters are responsible for monitoring this site for posting of the solicitation package, addenda to the solicitation, and any other pertinent information.

All questions regarding this solicitation must be submitted in writing to Cynthia Grygier, Contracting Officer at cynthia.grygier@va.gov by 02/28/2020.