V Support Services/Maintenance/System Design/Upgrade/Training/Emergency/System Procurement

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Notice of Intent to Sole Source
01 October 2012
Notice Type: Intent to Sole Source
Dated Posted 18 October 2012
Office Address:
United States Army Medical Research Acquisition Activity
ATTN: MCMR-AAA-B
820 Chandler Street
Fort Detrick, MD 21702-5014
Telephone: 301 619-2376 FAX 301 619-0350
Email: wanda.d.king@us.army.mil

Solicitation # W81XWH13T0001 Changed to W81XWH13T0025

NOTICE TEXT: The letter of intent to sole source was first issued on 1 October 2012. Unable to amend due to site issues prior to 16 October 2012. This announcement has been extended an additional week to allow fair view of intent.

The United States Army Medicinal Research Acquisition Activity (USAMRAA) intends to negotiate, on a sole source basis, a Firm Fixed Price Contract for a requirement for Audio Visual (A/V) systems support and maintenance, continued development, design, procurement, integration/installation, and user training of its various A/V systems, including video-teleconferencing (VTC) systems. This requirement will be supporting. The Joint Welfare Analysis Center (JWAC) located 4048 Higley Road, Dahlgren, Virginia 22448-5144, IAW FAR 6.302-1 (1) (ii). The work accomplished by JWAC involves various high-level meetings, reviews and briefings with flag level and other Government personnel. Evaluate and provide analysis to the many issues regarding the country's national defense. With provision of providing services for conference room facilities in supporting the communications process and maximize a state of the art A/V system. Due to the extensive experience and past performance with JWAC, as well as knowledge and familiarity with JWAC. Integrated Communication Systems, Inc. (ICS) small business is the only company with such a comprehensive full service of providing the A/V systems coupled with equipment meets the staff needs and competence with intentions that JWAC and is prepared to support and maintain all systems as being the state of the art level, to ensure maximum efficiency is achieved and conducted within these environments. The longer the A/V systems go without routine maintenance and repair, the greater the risk of temporary or extended down-time. It would take a new contractor 60 to 90 days to transition due to the complexity of JWAC's A/V systems and variety of its components. Therefore, the risk JWAC's A/V system operational readiness would greatly be impacted, as being a premier science and engineering institution tasked with solving complex challenges for the nation's war fighters. JWAC uses social and physical science techniques and engineering expertise to assist war fighters in support of our national security.

The service is to provide immediate response by telecommunications within a designated time frame of the initial incident. This is for mission critical A/V systems that require minimum equipment and system downtime. JWAC coordinates directly with the staffs of all United Commands, Combatant Commands, Department of Defense elements, military services, and other government departments and agencies in order to protect our country and help our nation's Armed Forces accomplish their missions. It is crucial to keep the A/V systems as effective and efficient alternative to support at all times. The contract is a bridge and will cover 6 months starting 01 November 2012 through 31 May 2013, with one option period of 6 months if needed.

All capability statements received by closing of this notification of this synopsis will be considered by the Government as a small business set-a-side. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will normal be considered solely for the purpose of determining whether to conduct competitive procurement. The Government will not be responsible for any costs associated with responses to this notification. Based on the above information, the only technically accepted contractor to provide this service and equipment is ICS, 72 Country Manor Drive, Fredericksburg, VA 22406-7278. Submit email capability statements to Wanda King at wanda.d.king@us.army.mil. Statements are due no later than 8:00 A.M. Eastern Time on 25 October 2012.

Contracting Office Address:
U.S. Army Medical Research Acquisition Activity, ATTN: MCMR-AAA-B, 820 Chandler Street, Frederick, MD 21702-5014