USPSC-OTI Senior Deputy Country Representative- Sudan (GS -14) (Deadline Extended)

SOLICITATION NUMBER: 72C0T121R00042 

ISSUANCE DATE: September 16, 2021 

CLOSING DATE AND TIME: October 8, 2021, 1:00 P.M. Eastern Standard Time (Deadline Extended)

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC) 

Dear Prospective Offerors: 

The United States Government (USG), represented by the U.S. Agency for International  Development (USAID), is seeking offers from qualified U.S. citizens to provide personal services  as a Senior Deputy Country Representative - Sudan under a personal services contract, as described  in the attached solicitation. 

Submittals must be in accordance with the attached information at the place and time specified.  Offerors interested in applying for this position MUST submit the following materials: 

1. Complete resume. In order to fully evaluate your offer, your resume must include:  

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours  worked per week for each position. Dates (month/year) and locations for all overseas field  experience must also be detailed. Any experience that does not include dates  (month/year), locations, and hours per week will not be counted towards meeting the  solicitation requirements. 

(b) Specific duties performed that fully detail the level and complexity of the work.  (c) Names and contact information (phone and email) of your current and/or previous  supervisor(s).  

(d) Education and any other qualifications including job-related training courses, job-related  skills, or job-related honors, awards or accomplishments.  

(e) U.S. Citizenship.  

Note: Your resume should contain explicit information to make a valid determination that you  fully meet the experience requirements as stated in this solicitation. This information should  be clearly identified in your resume. Failure to provide explicit information to determine your  qualifications for the position will result in loss of full consideration.  

2. Supplemental document specifically addressing:

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Each of the three (3) Evaluation Factors shown in the solicitation. Responses must be limited  to 500 words per factor. Any additional words above the limit will neither be read nor scored. 

NOTE: The Evaluation Factors are worth 70 out of 100 points. Offerors are required to address  each of the Evaluation Factors in a separate document describing specifically and accurately  what experience, training, education and/or awards they have received that are relevant to each  factor. 

3. USPSC Offeror Information for Personal Services Contracts form AID 309-2. Offerors  are required to complete and sign the form. Due to COVID-19 and limited access to  equipment, we are currently accepting electronic and typed signatures on the AID 309-2  form. 

Additional documents submitted will not be accepted. Incomplete or late offers will not be  considered. Your complete resume and the AID 309-2 form must be mailed or emailed to  OTIjobs@usaid.gov 

Offerors can expect to receive a confirmation email when offer materials have been received.  Offerors should retain for their records copies of all enclosures which accompany their offers.  This solicitation in no way obligates USAID to award a PSC contract, nor does it commit  USAID to pay any cost incurred in the preparation and submission of the offer. 

Offeror resources are available at www.otijobs.net/guidance-for-applying. Any questions on this  solicitation may be directed to: 

OTI Recruitment Team 

Telephone Number: (202) 836-7487 

E-Mail Address: OTIjobs@usaid.gov 

Website: www.OTIjobs.net 

Sincerely, 

Martina Wills 

Contracting Officer

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72C0T121R00042 

ATTACHMENT I 

I. GENERAL INFORMATION 

1. SOLICITATION NO.: 72C0T121R00042 

2. ISSUANCE DATE: September 16, 2021 

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: October 8, 2021, 1:00 pm  Eastern Time (Deadline Extended)

4. POINT OF CONTACT: OTI Recruitment Team, (202)836-7487, e-mail at  OTIjobs@usaid.gov. 

5. POSITION TITLE: Senior Deputy Country Representative  

6. MARKET VALUE: This position has been designated at the GS-14 equivalent level, non locality pay ($93,907 - $122,077 per annum). Final compensation will be negotiated within the  listed market value based upon qualifications, previous relevant experience and work history,  salary, and educational background. Salaries over and above the pay range will not be  entertained or negotiated. 

7. PERIOD OF PERFORMANCE: One year, with four one-year option periods.  

START DATE: Within 45 days of receiving notification that required security and medical  clearances have been obtained.  

  

8. PLACE OF PERFORMANCE: Sudan 

9. ELIGIBLE OFFERORS: United States Citizens 

10. SECURITY LEVEL REQUIRED: SECRET 

11. STATEMENT OF DUTIES 

POSITION DESCRIPTION 

BACKGROUND 

USAID’s Office of Transition Initiatives (OTI) is seeking highly motivated, highly qualified  individuals who want the opportunity to help support rapid international transition programs for  priority conflict-prone countries. Created in 1994 as a distinct operating unit within USAID, OTI  helps local partners advance peace and democracy in politically-transitioning countries. In support  of U.S. foreign policy, OTI seizes emerging windows of opportunity in the political landscape to 

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promote stability, peace, and democracy by catalyzing local initiatives through adaptive and agile  programming. 

Countries experiencing a significant political transition in the midst of a disaster or emerging from  civil conflict have unique needs that cannot be fully addressed by traditional disaster relief. Timely  and effective assistance to promote and consolidate peaceful, democratic advances can make the  difference between a successful or a failed transition. OTI assists in securing peace by aiding  indigenous, mostly non-governmental, civil society and media organizations. OTI uses such  mechanisms as support for re-integration of ex-combatants into civilian society; development of  initiatives to promote national reconciliation; identification of quick-impact community self-help  projects to meet urgent economic needs; and aid to independent media outlets and community based organizations to help promote informed debate and broaden public participation. 

To respond quickly and effectively and meet its program objectives and mandate OTI retains a  group of high-level professionals and experts under U.S. Personal Services Contracts (USPSCs).  These knowledgeable and skilled professionals make up the vast majority of the OTI work force  and are at its forefront implementing and achieving the office’s programmatic goals and objectives.  There are several benefits that USPSCs may participate in, such as partial reimbursement for health  and life insurance costs, as well as full coverage of workers’ compensation, among other benefits.  For more complete information on USPSC benefits, please see Section VI of this solicitation. 

For more information about OTI and its country programs please see:  

https://www.usaid.gov/stabilization-and-transitions 

INTRODUCTION 

The Senior Deputy Country Representative is a member of the Bureau of Conflict Prevention and  Stabilization (CPS) Office of Transition Initiatives (OTI) Southern and Eastern Regional Team,  reports to the OTI Sudan Sr. Country Representative/Country Representative or designee, and is  based in Khartoum, Sudan. The incumbent may be required to travel regionally as necessary. The  Senior Deputy Country Representative’s principal responsibility will be development, oversight  and management of CPS/OTI's Sudan country program. The incumbent will be called upon to  represent OTI’s mission and programs to senior-level government officials, in-country visitors,  senior officials from other international organizations, bilateral donors and local government  officials.  

The OTI Sudan program supports the larger objectives of the U.S. Government to support a more  stable, unified, and democratic Sudan. In close coordination with State Department representatives  and other USG actors, OTI’s rapid and targeted program addresses emerging issues and empowers  local partners such as local and national government offices, non-governmental organizations, civil  society groups, and media outlets to leverage timely and locally driven activities that increase  credibility and confidence in national and local governance.

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CORE FUNCTIONAL AREAS OF RESPONSIBILITY 

DUTIES AND RESPONSIBILITIES 

The work of the Senior Deputy Country Representative requires teamwork, the exercise of  discretion, judgment, and personal responsibility. As a member of a highly operational office, the  incumbent is willing and able to perform a wide range of administrative functions to help ensure  programmatic success. The incumbent has a high level of integrity and attention to detail to ensure  the proper use of OTI systems and procedures to maintain effective and efficient management of  funds, programming, and monitoring and evaluation. The incumbent is highly flexible and willing  to work under conditions of ongoing change, and remains professional and respectful of colleagues  and authority in a diverse workforce. She or he places a premium on the building of positive  relationships with his or her respective team both in the field and in Washington, and with key  stakeholders both in and outside of USAID. The incumbent is able to prioritize and complete tasks  without follow-up by the supervisor, while also filling in gaps as needed to ensure the  responsiveness of the team. The Senior Deputy Country Representative is a strategic thinker,  articulates innovative ideas, presents solutions, and is a positive role model for colleagues both in  and outside of OTI. 

Under the direct supervision of the CPS/OTI Country Representative/Sr. Country Representative  or designee, the Senior Deputy Country Representative will perform the following duties: 

● Provide strategic guidance and oversight to research and monitoring initiatives to  understand the political environment, identify and target program interventions, verify  delivery of assistance, and evaluate the effects of programming; 

● Represent OTI interests during meetings with USAID Mission personnel, U.S. Embassy  staff, host-country government officials, international organizations, indigenous and  international non-governmental organizations (NGOs), and international donors interested  in DCHA/OTI activities; 

● Provide continued guidance on the identification and development of projects tha t meet  OTI funding criteria, further OTI programmatic objectives, and complement other projects  and programs implemented by other OTI offices, U.S. Government agencies and donor  organizations; 

● Provide support for the design and execution of programs that follow OTI’s quick impact  programming model in U.S. Embassies or USAID Missions. Support to U.S. Embassies  and USAID Missions may include attendance and/or facilitation of program management  processes for follow-on programming, including rolling assessments, strategy review  sessions, program performance reviews and management reviews;  

● Evaluate proposals and grant concepts and work with diverse groups, many of which have  not previously had international funding;

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● Collaborate with the Sr. Country Representative/Country Representative, and  support/mentor other OTI field staff, in monitoring the performance of OTI implementing  partners in the implementation of OTI-financed activities designed to achieve OTI strategic  objectives; 

● Travel to monitor and independently assess political conditions, implementing partner  operational platforms, meet with potential grantees, senior host-country government and  other program counterparts, and develop recommendations in response to evolving  dynamics; 

● Assume the lead and/or mentor others on collecting and analyzing information, as well as,  drafting/editing regular reporting products for internal and external audience; 

● Regularly assume high-level representational responsibilities serving as a subject matter  expert including, but not limited to serving as Acting Country Representative in their  absence; 

● Perform a wide range of administrative functions including budget preparation, financial  management, records management, and travel assistance, to help ensure programmatic  success; 

● Coordinate with the OTI Sr. Country Representative/Country Representative to develop an  exit strategy that ensures reasonable time to transition from OTI programs to follow-on  USAID or other donor programs; 

● Actively collaborate and share program information with other USAID project managers,  the U.S. Embassy, bilateral donors, United Nations organizations, international  organizations, and indigenous and international NGOs to ensure visibility and synergy of  USAID/OTI activities; 

● Support the OTI Sr. Country Representative/Country Representative to ensure cross  portfolio use of OTI systems and procedures to maintain effective and efficient  management of funds, programming, and monitoring and evaluation; 

● Report to the OTI Sr. Country Representative/Country Representative and  OTI/Washington on the status of: 1) grant development and implementation across the  portfolio, 2) OTI contractor performance, 3) Foreign Service National (FSN) staff support  needs and morale, 4) communication and coordination issues among OTI offices with other  U.S. Government entities, 5) security concerns, 6) relations with local partners including  local, state and national government representatives, and 7) other pertinent information  required to achieve OTI’s program objectives; 

● Manage and/or supervise the FSN staff, including program officers, administrative  assistants, and drivers alongside of the Country Representative;

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● Supervise staff as delegated by the Country Representative. Provide orientation, training,  and mentoring for USAID staff supervised; assign work, explain how duties are to be  performed to meet expectations, and communicate how the successful performance of  those duties will be measured; evaluate staff performance; recognize good performance;  communicate where performance needs to be improved; resolve complaints; and approve  leave requests and timesheets, as well as training, travel, program and operations requests;  and,  

● Serve on temporary details within OTI, other USAID bureaus/offices, or other USG  agencies under this scope of work for a period not to exceed six months. Duties performed  while on detail must be directly related to the scope of work. Contracting Officer (CO)  approval is required for the temporary detail. Any extension past the six months requires  CO approval. 

SUPERVISORY RELATIONSHIP: 

The Senior Deputy Country Representative will be supervised by the OTI Sr. Country  Representative/Country Representative or designee in the country of assignment. The incumbent  is expected to take initiative, act independently, and manage their tasks with minimal supervision.  The incumbent is expected to actively and proactively collaborate with OTI/Washington  leadership, and to fully utilize, embrace, and become an expert on OTI systems and processes.  Failure to adequately perform the scope of work above and/or failure to take direction from the  supervisor may result in corrective actions, including denial of step or grade increases, extension  of contract probationary periods, performance improvement plans, and/or termination for the  convenience of USAID/OTI.  

SUPERVISORY CONTROLS: 

At the GS-14 level, the supervisor provides administrative direction in terms of broadly defined  missions or functions. The incumbent independently plans, designs and carries out projects,  studies, and programs. Results of the work are considered technically authoritative. There is no  higher level official technically responsible for administering the program/project.  

12. PHYSICAL DEMANDS 

The work is generally sedentary and does not pose undue physical demands. During site visits in  Sudan, there may be some additional physical exertion including long periods of standing, walking  over rough terrain, or carrying of moderately heavy items (less than 50 pounds). 

13. WORK ENVIRONMENT: 

While at post, the work is generally performed in an office environment. However, the position  also requires travel throughout the region, which may additionally involve special safety and/or  security precautions, wearing of protective equipment, and exposure to severe weather conditions.

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II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION(Determines basic eligibility for the position. Offerors who do not meet all of the education and  experience factors are considered NOT qualified for the position. See detailed instructions for  demonstrating Education/Experience under “Submitting an Offer”) 

At a minimum, the offeror must have: 

(1) A Master’s Degree with seven (7) years of work experience; 

OR 

A Bachelor’s Degree with nine (9) years of work experience; 

AND 

(2) Six (6) years of project management experience with any of the following organizations,  including but not limited to: a non-governmental organization in community development,  mediation/arbitration, conflict resolution, democracy and governance, international law,  human rights activities, and/or political analysis; an international assistance organization,  or a U.S. Government foreign affairs agency;  

(3) Two (2) years of overseas field experience (in person or virtual). A virtual temporary duty  (TDY) is defined as work that would have been conducted in an overseas location if not  for the global COVID pandemic; 

(4) Two (2) years of supervisory experience (includes mentoring, guiding, and/or training  staff). 

III. EVALUATION AND SELECTION FACTORS 

(Determines basic eligibility for the position. Offerors who do not meet all of the education and  experience factors are considered NOT qualified for the position.  

The Government may award a contract without discussions with offerors in accordance with FAR  52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers  that would otherwise be in the competitive range exceeds the number at which an efficient  competition can be conducted, the CO may limit the number of offerors in the competitive range  to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at  

https://www.acquisition.gov/browse/index/far.

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SELECTION FACTORS: 

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors  are considered NOT qualified for the position.) 

● Offeror is a U.S. Citizen; 

● Complete resume submitted. See cover page for resume requirements. Experience that  cannot be quantified will not be counted towards meeting the solicitation requirements; ● Supplemental document specifically addressing how the offeror meets each of the  Evaluation Factors submitted; 

● Ability to obtain a SECRET level security clearance (NOTE: Dual citizens may be asked  to renounce second-country citizenship); 

● Ability to obtain a Department of State medical clearance; 

● Satisfactory verification of academic credentials. 

A USAID Secret level security clearance and Department of State medical clearance are required  prior to issuance of the contract for this position.  

NOTE: If a full security investigation package is not submitted by the selected within 30 days  after it is requested, the offer may be rescinded. If a security clearance is not able to be obtained  within four months after the selected submits the initial security clearance documentation, the offer  may be rescinded. 

NOTE: The selected must obtain Department of State medical clearance within four months after  offer acceptance. If medical clearance is not obtained within this period, the offer may be  rescinded.  

Due to anticipated program needs, individuals should be able to travel to post within 60 days after  a contract is awarded.  

EVALUATION FACTORS: 

(Used to determine the competitive ranking of qualified offerors in comparison to other offerors.  The factors are listed in priority order from highest to least.) 

Offerors should cite specific, illustrative examples for each factor. Responses must be limited to  500 words per factor. Any additional words above the limit will neither be read nor scored. 

Factor #1 Demonstrated senior level experience in the implementation, management, and  monitoring of political transition, political reform, or similar programs in high visibility, high-pressure environments. 

Factor #2 Demonstrated experience using political analysis to inform the strategic design  and management of programming, especially in conflict prone and/or transition  environments.

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Factor #3 Demonstrated experience interacting with, and representing organizations to U.S.  Government agencies, host governments, international organizations, and local  counterparts. 

BASIS OF RATING: Offerors who clearly meet the Education/Experience Requirements and  Selection Factors will be further evaluated based on scoring of the Evaluation Factor responses.  Offerors are required to address each of the Evaluation Factors in a separate document describing  specifically and accurately what experience, training, education and/or awards they have received  that are relevant to each factor. Be sure to include your name and the announcement number at the  top of each additional page. Failure to specifically address the Selection and/or Evaluation Factors  may result in your not receiving credit for all of your pertinent experience, education, training  and/or awards. 

The Offeror Rating System is as Follows: 

Evaluation Factors have been assigned the following points: 

Factor #1 – 30 

Factor #2 – 30 

Factor #3 – 10 

Total Possible – 70 Points 

Interview Performance – 30 points  

Satisfactory Professional Reference Checks – Pass/Fail (no points assigned) Total Possible Points: 100 

The most qualified offerors may be interviewed, required to provide a writing sample, and  demonstrate an ability to operate commonly used office applications. OTI will not pay for any  expenses associated with the interviews. In addition, offers (written materials and interviews) will  be evaluated based on content as well as on the offerors writing, presentation, and communication  skills. In the event that an offeror has fully demonstrated his/her qualifications and there are no  other competitive offerors OTI reserves the right to forego the interview process. Professional  references and academic credentials will be evaluated for offerors being considered for selection.  OTI reserves the right to contact previous employers to verify employment history. 

IV. SUBMITTING AN OFFER 

Offers must be received by the closing date and time at the address specified in Section I, item  3, and submitted to the Point of Contact in Section I, item 4. 

Qualified offerors are required to submit: 

1. Complete resume. In order to fully evaluate your offer, your resume must include: 

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(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours  worked per week for each position. Dates (month/year) and locations for all overseas field  experience must also be detailed. Any experience that does not include dates  (month/year), locations, and hours per week will not be counted towards meeting the  solicitation requirements. 

(b) Specific duties performed that fully detail the level and complexity of the work.  (c) Names and contact information (phone and email) of your current and/or previous  supervisor(s).  

(d) Education and any other qualifications including job-related training courses, job-related  skills, or job-related honors, awards or accomplishments.  

(e) U.S. Citizenship. 

Your resume should contain explicit information to make a valid determination that you  fully meet the minimum qualification requirements as stated in this solicitation. This  information should be clearly identified in your resume. Failure to provide explicit information  to determine your qualifications for the position will result in loss of full consideration.  

2. Supplemental document specifically addressing: 

Each of the three (3) Evaluation Factors shown in the solicitation. Responses must be limited  to 500 words per factor. Any additional words above the limit will neither be read nor scored. 

NOTE: The Evaluation Factors are worth 70 out of 100 points. Offerors are required to address  each of the Evaluation Factors in a separate document describing specifically and accurately  what experience, training, education and/or awards they have received that are relevant to each  factor. 

3. Offeror Information for Personal Services Contracts form AID 309-2. Offerors are  required to complete and sign the form. Due to COVID-19 and limited access to equipment,  we are currently accepting electronic and typed signatures on the AID 309-2 form.  

Additional documents submitted will not be accepted. 

To ensure consideration of offers for the intended position offers must prominently reference the  solicitation number in the offer submission. 

Offeror resources are available at www.otijobs.net/guidance-for-applying.  DOCUMENT SUBMITTALS 

Via email: OTIjobs@usaid.gov 

Please note in your document submittal where you heard about this position.

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NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION 

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID  to pay any cost incurred in the preparation and submission of the offer. 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS  AND THE SYSTEM FOR AWARD MANAGEMENT 

All individuals contracted as USPSCs with a place of performance in the United States are required  to have a DUNS Number and be registered in the SAM database. USAID will provide a generic  DUNS Number for USPSC’s with a place of performance outside the United States. 

The selected offeror will be provided with guidance regarding this registration.  

For general information about DUNS Numbers and SAM, please refer to Federal Acquisition  Regulation (FAR) Clause 52.204-6, Unique Entity Identifier and FAR 52.204-7, System for  Award Management. 

https://www.acquisition.gov/far/part-52#FAR_52_204_7 or www.sam.gov. 

ALL QUALIFIED OFFERORS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,  COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,  AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT  FACTOR. 

V. LIST OF REQUIRED FORMS PRIOR TO AWARD 

Once the Contracting Officer (CO) informs the successful offeror about being selected for a contract award, the CO will provide the successful offeror instructions about how to complete and  submit the following forms. Forms outlined below can found at http://www.usaid.gov/forms/ 

1. Declaration for Federal Employment (OF-306). 

2. Medical History and Examination Form (DS-1843).  

3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or Questionnaire  for Non-Sensitive Positions (SF-85).  

4. Finger Print Card (FD-258).  

VI. BENEFITS AND ALLOWANCES 

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

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1. BENEFITS: 

a) Employer's FICA Contribution 

b) Contribution toward Health & Life Insurance 

c) Pay Comparability Adjustment 

d) Annual Increase (pending a satisfactory performance evaluation) 

e) Eligibility for Worker's Compensation 

f) Annual and Sick Leave 

2. ALLOWANCES: 

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at 

https://aoprals.state.gov/content.asp?content_id=282&menu_id=101 

(a) Post Differential Chapter 500 and Tables in Chapter 900. (b) Living Quarters Allowance Section 130. 

(c) Temporary Lodging Allowance Section 120. 

(d) Post Allowance Section 220. 

(e) Supplemental Post Allowance Section 230. 

(f) Payments During Evacuation Section 600. 

(g) Education Allowance Section 270. 

(h) Separate Maintenance Allowance Section 260. 

(i) Danger Pay Allowance Section 650. 

(j) Education Travel Section 280. 

VII. TAXES 

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State income  taxes. 

VIII.USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES  PERTAINING TO PSCs 

USAID regulations and policies governing USPSC awards are available at these sources: 

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at 

https://www.acquisition.gov/aidar/aidar-appendix-d-direct-usaid-contracts-us-citizen-or-us resident-alien-personal-services-abroad . 

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2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms One Base Year Table – Senior Deputy Country Representative  

Item 

No 

(A)

Services (Description) 

(B)

Qty 

(C)

Unit 

(D)

Unit Price 

(E)

Amount (F)

0001 

Base Year 1 - Compensation 

Award Type: Cost 

Product Service Code: R497 

Accounting Info: [insert from Phoenix]

1 

LOT 

$____ 

$____

Fringe Benefits/Other Direct Costs (ODCs) Award Type: Cost 

Product Service Code: R497 

Accounting Info: [insert from Phoenix]

Total Estimated Cost 

$____

 

Four Option Years Table- Senior Deputy Country Representative 

Item 

No 

(A)

Services (Description) 

(B)

Qty 

(C)

Unit 

(D)

Unit Price 

(E)

Amount 

(F)

1001 

Option Period (OP) 1 - Compensation Award Type: Cost 

Product Service Code: R497 

Accounting Info: [insert from Phoenix]

1 

LOT 

$____ 

$____

OP 1 - ODCs 

Award Type: Cost 

Product Service Code: R497 

Accounting Info: [insert from Phoenix]

2001 

OP 2 - Compensation 

Award Type: Cost

1 

LOT 

$____ 

$____

 

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Product Service Code: R497 

Accounting Info: [insert from Phoenix]

 

OP 2 - ODCs 

Award Type: Cost 

Product Service Code: R497 

Accounting Info: [insert from Phoenix]

3001 

Option Period (OP) 3 - Compensation Award Type:Cost 

Product Service Code: R497 

Accounting Info: [insert from Phoenix]

1 

LOT 

$____ 

$____

OP 3 - ODCs 

Award Type: Cost 

Product Service Code: R497 

Accounting Info: [insert from Phoenix]

4001 

Option Period (OP) 4 - Compensation Award Type: Cost 

Product Service Code: R497 

Accounting Info: [insert from Phoenix]

1 

LOT 

$____ 

$____

OP 4 - ODCs 

Award Type: Cost 

Product Service Code: R497 

Accounting Info: [insert from Phoenix]

Total Estimated Cost [base + options] 

$____

 

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs. 

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations 

AAPDs and CIBs contain changes to USAID policy and General Provisions in USAID  regulations and contracts. Please refer to http://www.usaid.gov/work-usaid/aapds-cibs#psc to  determine which AAPDs and CIBs apply to this contract.

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5. PSC Ombudsman The PSC Ombudsman serves as a resource for any Personal Services  Contractor who has entered into a contract with the United States Agency for International  Development and is available to provide clarity on their specific contract with the agency. Please  visit our page for additional information: https://www.usaid.gov/workusaid/personal-service contracts-ombudsman7 The PSC Ombudsman may be contacted via:  

PSCOmbudsman@usaid.gov. 

AAPD 06-10 – PSCMEDICAL EXPENSE PAYMENT RESPONSIBILITY 

General Provision 28, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006)  

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at  http://www.state.gov/m/a/dir/regs/fam/16fam/index.htm. Note: Personal services contractors are not  eligible to participate in the Federal Employees Health Programs. 

(b) MEDICAL EVACUATION (MEDEVAC) SERVICES – Please see Attachment 2 to this  solicitation for information on AAPD No. 18-02. 

(c) When the contractor or eligible family member is covered by health insurance, that insurance is  the primary payer for medical services provided to that contractor or eligible family member(s) both  in the United States and abroad. The primary insurer’s liability is determined by the terms,  conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible  family member is not covered by health insurance, the contractor is the primary payer for the total  amount of medical costs incurred and the U.S. Government has no payment obligation (see  paragraph (f) of this provision). 

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family  members who are covered by health insurance, where the following conditions are met: 

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or  materially aggravated while the eligible individual is stationed or assigned abroad; 

(2) The illness, injury, or medical condition giving rise to the expense required or requires  hospitalization and the expense is directly related to the treatment of such illness, injury, or medical  condition, including obstetrical care; and 

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP)  determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical  condition. 

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel  for the contractor or an eligible family member in accordance with the General Provision 10, Travel  and Transportation Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and  Transportation.” In the event of a medical emergency, when time does not permit consultation, the  Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form 

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DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible  following such an issuance. The contractor must promptly file a claim with his or her medevac  insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up  to the amount USAID paid under this section. The contractor must repay USAID for medical costs  paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical  travel to be an allowable cost under General Provision 10, the contractor must provide USAID  written evidence that medevac insurance does not cover these medical travel costs. 

(f) If the contractor or eligible family member is not covered by primary health insurance, the  contractor is the primary payer for the total amount of medical costs incurred. In the event of a  medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067,  Authorization for Medical Services for Employees and/or Dependents, to secure admission to a  hospital located abroad for the uninsured contractor or eligible family member. In that case, the  contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the  issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset  the cost from the contractor’s invoice payments under this contract, any other contract the individual  has with the U.S. Government, or through any other available debt collection mechanism. 

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for  Medical Services for Employees and/or Dependents), repayment must be made to USAID either by  insurance payment or directly by the contractor, except for the amount of such expenses USAID is  obligated to pay under this provision. The Contracting Officer will determine the repayment amount  in accordance with the terms of this provision and the policies and procedures for employees  contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs  (see section (e) above), of an individual (either the contractor or an eligible family member) who is  covered by insurance, that individual promptly must claim his or her benefits under any applicable  insurance policy or policies. As soon as the individual receives the insurance payment, the contractor  must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the  repayment amount determined by the Contracting Officer in accordance with this paragraph,  whichever is less. If an individual is not covered by insurance, the contractor must reimburse  USAID for the entire amount of all medical expenses and any travel costs the contractor receives  from his/her medevac provider. 

(h) In the event that the contractor or eligible family member fails to recover insurance payments or  transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action  to collect the payments due, unless such failure is for reasons beyond the control of the  USPSC/dependent. 

(i) Before departing post or terminating the contract, the contractor must settle all medical expense  and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting  Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a  repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

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ATTACHMENT 2 

Title 48 of the Code of Federal Regulations (CFR) Chapter 7.  

USAID Acquisition Regulation (AIDAR) 

APPENDIX D – DIRECT USAID CONTRACTS WITH A U.S. CITIZEN OR A U.S.  RESIDENT ALIEN FOR PERSONAL SERVICES ABROAD 

GP 25. MEDICAL EVACUATION (MEDEVAC) SERVICES (DEC 2019)  

A contractor who is required to relocate abroad and accompanying eligible family members; or a  contractor on official travel status abroad on temporary duty or training, will be provided Medevac  services through the Department of State, Bureau of Medical Services, similar to that provided to  U.S. Government employees in 16 FAM 300 Medical Travel. Medevac costs that will be covered by  USAID include travel and per diem, but do not include medical care costs. 

To be eligible for Medevac services covered by the Department of State Medevac program, the  contractor and accompanying eligible family members must obtain and maintain international health  insurance coverage in accordance with the clause of the contract entitled, “Insurance.” 

GP 29. INCENTIVE AWARDS (DEC 2019) 

The contractor is eligible to receive certain monetary and non-monetary USAID incentive awards in  accordance with the AIDAR and USAID internal policy.  

[END OF PROVISION]

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