USGS National Water Data Training Workshop 2020

The U.S. Geological Survey (USGS) South Carolina Water Science Center requires support to plan and execute the USGS National Water Data Training Workshop 2020 (NWDTW 2020) between August 24,2020 and August 27, 2020; comprised of ~ 500 USGS employees, this event will occur in Phoenix, AZ.

In addition to the workshop, an on-site planning session comprised of ~17 USGS employees at a yet-to-be-determined date for a Monday - Friday period in April or May of 2020 is included in the request.

The purchase is contingent on the vendor's capability to furnish hotel rooms to attendees as follows:

A block of tax-exempt rooms will be required to accommodate an estimated 500 attendees;

Total room-night estimate: approximately 1815 room nights at local per diem.

Note: The USGS requires all that all attendees be lodged, and all meeting/event spaces

be located, within the same primary facility.

Attendees will be responsible for reserving and paying for their personal hotel accommodations.

Support includes but is not limited to: shuttle service (to/from airport), exhibit space, AV support, WiFi, meeting rooms, meeting room signage, training rooms, access to water (drinking) or service.

All training/meeting rooms must be ADA compliant.

There are no option periods.

Competitive request for quotations (RFQ) 140G0120Q0079 will be issued on or about 02/21/2020 with written quotes due on or about 03/06/2020.

The NAICS code is 561920. The size standard is $12M.

The U.S. Geological Survey intends to issue a competitive RFQ under FAR Subpart 13.5 " Simplified Procedures for Certain Commercial Items". The RFQ will be competed using full and open competition procedures and will not be set aside for small business concerns. The anticipated award date of the contract is 03/20/2020. A vendor must be registered at http://www.sam.gov to be awarded the contract.

Responsible sources are encouraged to submit quotes which shall be considered by the agency. Email responses to lanejones@usgs.gov.