USDA Seeks to Lease Office and Related Space in Meadville, PA - Solicitation

RLP Amendment 1 Posted 6/27/2024: Clarifications include - 

• EVSE charging plans for parking needs and future payment. 
• Shell / TI cost breakdown for the parking needs. 
• Clarify the USDA desired occupancy date of NLT 2/1/2026. 
• Examples for the customer service counter requirement in Exhibit A. 

The U.S. Department of Agriculture (USDA) seeks to lease the following space:

Location Information:

• City, State: Meadville, PA
• County: Crawford
• Delineated Area: (See attached map for reference)
  • N: Beginning at S. Norrisville Rd and Rt. 198, Follow Rt. 198 to 19 / 6 / 198 / Main St., 198 / South St., 198, Hwy 86 to 198, ending at Shutz Rd.
  • E: Shutz Rd., Dickson Rd., N. Wayland Rd., SR-27, S. Wayland Rd., 2012 / Hunter Rd., Smith Rd., Pettis Rd.
  • S: Pettis Rd to Kantz Rd turns into Creveling Rd., T-575 / Mc Cracken Rd. to Creveling Rd., Dutch Hill Rd. to Mercer Pike to Mt. Pleasant Rd. to Rung Rd.
  • W: From the intersection of Rung Rd and US 19, Follow US 19 to Geneva Rd., S. Watson Rd., Rt. 6 / Rt. 322 / Conneaut Lake Rd., N. Watson Run Rd., Middle Rd. to N. Watson Run Rd., S. Norrisville Rd. to Rt. 198

Space Information:

• Minimum Usable Square Feet (ABOA): 5194
• Maximum Usable Square Feet (ABOA): 5454
• Maximum Rentable Square Feet (RSF): 6233
• Space Type: Office and Related Space

Parking Information:

• Reserved Parking Spaces for Government Vehicles: 4 (This count includes EVSE charging spaces)
• Reserved Parking Spaces for Visitors: 14
• Non-reserved Parking Spaces for Employees (for use at no charge to the Government): 21

Term Information:

• Full Term: 10 Years

  • Firm Term: 5 Years
  • Non-Firm Term: 5 Years
• Termination Rights: 120 days in whole or in part, after the Firm Term
• Option Term (Renewal Options): None

Additional Requirements:

• The Government wishes to lease space in an existing building, or in a building to be constructed for the Government’s use.
• Offered space must meet Government requirements for fire safety, accessibility, seismic and sustainability standards per the terms of the Lease. 
• Sub-Leases shal NOT be considered. 
• The space offered, its location, and its surroundings must be compatible with the Government’s intended use.
• A fully serviced lease is required. 
• Offered space and sites shall not be in the 100-year flood plain.
• Additional parking spaces may be located on-site and/or within 1/4 of a mile of the premises, pedestrian accessible.
• Preferred first floor, contiguous space that meets accessibility requirements.
• Lessor shall be willing to install site-prep infrastructure for (2) Dual-port Level 2 Electric Vehicle Charging Stations (EVSE Charging Stations). The EVSE Charging Station equipment shall be Government supplied and installed.
  • The Lessor's scope of work for the charging stations will include a power feed capable of being separately metered, a site pad, bollards, and signage.
• Site shall be able to accommodate parking (pull-through parking or an approved alternate parking method) for trucks with trailers, including access roads, drives, and turning radius.
• USDA requires that the structure can accommodate, or can be retrofitted to accommodate, high density storage (rolling file storage).

Timelines:

• Initial Offer Due Date: August 1, 2024
• Lease Award Date (Estimated): February 1, 2025

Any submission received without documentation of ownership and/or written authorization to represent owner(s) will not be considered until such time the documentation has been received.  This documentation must be received on or before the due date for Expressions of Interest. In cases where an agent is representing multiple entities, written acknowledgement/ permission from each entity to represent multiple interest parties for the same submission must be submitted prior to the Expressions of Interest due date.

To submit an offer in response to a Request for Lease Proposals (RLP), the offeror must be registered and active in the System for Award Management (SAM) at SAM.gov.  SAM registration will be a minimum requirement to submit a formal proposal in response to the RLP.  It is strongly recommended that potential offerors register, verify, and/or renew their SAM registration on SAM.gov as soon as possible.

Please check your SAM registration to ensure you are registered:

• For NAICS Code 531120
• For “All Awards”
• As a small business, if annual gross receipts for leasing are under $47 Million.

Send Offer to Government Contacts:

• Lease Contracting Officer: Heather Schmitt
• Phone Number: 724-482-5288
• Email Address: Heather.Schmitt@usda.gov
• _____________________________________________________
• Realty Specialist: Zisa Lubarov-Walton
• Email Address: Zisa.Lubarov-Walton@usda.gov

Notice: The Government will not pay for any costs incurred as a result of this advertisement. Respondents are advised that the Government assumes no responsibility to award a lease based upon responses to this advertisement.

The U.S. Department of Agriculture (USDA) seeks to lease the following space:

Location Information:

• City, State: Meadville, PA
• County: Crawford
• Delineated Area: (See attached map for reference)
  • N: Beginning at S. Norrisville Rd and Rt. 198, Follow Rt. 198 to 19 / 6 / 198 / Main St., 198 / South St., 198, Hwy 86 to 198, ending at Shutz Rd.
  • E: Shutz Rd., Dickson Rd., N. Wayland Rd., SR-27, S. Wayland Rd., 2012 / Hunter Rd., Smith Rd., Pettis Rd.
  • S: Pettis Rd to Kantz Rd turns into Creveling Rd., T-575 / Mc Cracken Rd. to Creveling Rd., Dutch Hill Rd. to Mercer Pike to Mt. Pleasant Rd. to Rung Rd.
  • W: From the intersection of Rung Rd and US 19, Follow US 19 to Geneva Rd., S. Watson Rd., Rt. 6 / Rt. 322 / Conneaut Lake Rd., N. Watson Run Rd., Middle Rd. to N. Watson Run Rd., S. Norrisville Rd. to Rt. 198

Space Information:

• Minimum Usable Square Feet (ABOA): 5194
• Maximum Usable Square Feet (ABOA): 5454
• Maximum Rentable Square Feet (RSF): 6233
• Space Type: Office and Related Space

Parking Information:

• Reserved Parking Spaces for Government Vehicles: 4 (This count includes EVSE charging spaces)
• Reserved Parking Spaces for Visitors: 14
• Non-reserved Parking Spaces for Employees (for use at no charge to the Government): 21

Term Information:

• Full Term: 10 Years

  • Firm Term: 5 Years
  • Non-Firm Term: 5 Years
• Termination Rights: 120 days in whole or in part, after the Firm Term
• Option Term (Renewal Options): None

Additional Requirements:

• The Government wishes to lease space in an existing building, or in a building to be constructed for the Government’s use.
• Offered space must meet Government requirements for fire safety, accessibility, seismic and sustainability standards per the terms of the Lease. 
• Sub-Leases shal NOT be considered. 
• The space offered, its location, and its surroundings must be compatible with the Government’s intended use.
• A fully serviced lease is required. 
• Offered space and sites shall not be in the 100-year flood plain.
• Additional parking spaces may be located on-site and/or within 1/4 of a mile of the premises, pedestrian accessible.
• Preferred first floor, contiguous space that meets accessibility requirements.
• Lessor shall be willing to install site-prep infrastructure for (2) Dual-port Level 2 Electric Vehicle Charging Stations (EVSE Charging Stations). The EVSE Charging Station equipment shall be Government supplied and installed.
  • The Lessor's scope of work for the charging stations will include a power feed capable of being separately metered, a site pad, bollards, and signage.
• Site shall be able to accommodate parking (pull-through parking or an approved alternate parking method) for trucks with trailers, including access roads, drives, and turning radius.
• USDA requires that the structure can accommodate, or can be retrofitted to accommodate, high density storage (rolling file storage).

Timelines:

• Initial Offer Due Date: August 1, 2024
• Lease Award Date (Estimated): February 1, 2025

Any submission received without documentation of ownership and/or written authorization to represent owner(s) will not be considered until such time the documentation has been received.  This documentation must be received on or before the due date for Expressions of Interest. In cases where an agent is representing multiple entities, written acknowledgement/ permission from each entity to represent multiple interest parties for the same submission must be submitted prior to the Expressions of Interest due date.

To submit an offer in response to a Request for Lease Proposals (RLP), the offeror must be registered and active in the System for Award Management (SAM) at SAM.gov.  SAM registration will be a minimum requirement to submit a formal proposal in response to the RLP.  It is strongly recommended that potential offerors register, verify, and/or renew their SAM registration on SAM.gov as soon as possible.

Please check your SAM registration to ensure you are registered:

• For NAICS Code 531120
• For “All Awards”
• As a small business, if annual gross receipts for leasing are under $47 Million.

Send Offer to Government Contacts:

• Lease Contracting Officer: Heather Schmitt
• Phone Number: 724-482-5288
• Email Address: Heather.Schmitt@usda.gov
• _____________________________________________________
• Realty Specialist: Zisa Lubarov-Walton
• Email Address: Zisa.Lubarov-Walton@usda.gov

Notice: The Government will not pay for any costs incurred as a result of this advertisement. Respondents are advised that the Government assumes no responsibility to award a lease based upon responses to this advertisement.