USDA-NASS Maintenance service for Quadient DS-1200 4i Inserter
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0767
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561499 All Other Business Support Services
- PSC
- J074 Maint/Repair/Rebuild Of Equipment- Office Machines/Text Processing Sys/Visible Record Equipment
- Place of performance
- Saint Louis, Missouri 63132, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Agriculture-National Agricultural Statistics Service (USDA-NASS) is soliciting maintenance services for a Quadient DS-1200 4i inserter located at their National Operations Division Print Mail Center in St. Louis, Missouri. The equipment processes survey questionnaires, reports, and other communications for mailing, requiring a service provider to maintain operational status through preventative maintenance, repairs, and parts replacement using original equipment manufacturer components. Contractors must have a local presence and provide a maximum 4-hour response time for service calls made before 1:00 pm, with next morning response for calls after 1:00 pm during normal business hours Monday through Friday. The procurement follows FAR 12 procedures for commercial services and will be evaluated based on pricing and adherence to the Statement of Work requirements. Quotes must be submitted via email to Jacob.toft@usda.gov by 3:00 pm EST on September 10, 2025, with the subject line "Quote: 1232SA25Q0767."
This procurement does not utilize any set-aside designation and is classified under NAICS code 561499 (All Other Business Support Services) with a size standard of $21.5 million. The government intends to award a single firm-fixed-price purchase order for a base year period from September 12, 2025, to September 11, 2026, with four optional one-year extension periods that could extend the contract through September 11, 2030. The maintenance contract covers one specific Quadient DS-1200 folder inserter with serial number WBM2700, which supports the processing of hundreds of thousands of documents annually. Service coverage is required during business hours excluding federal holidays, and the contractor must provide both parts and labor as well as training upon request. The place of performance is the NASS Print Mail Center in Olivette, Missouri 63132, where the equipment is currently installed and operational.
Notice text
The U.S. Department of Agriculture-National Agricultural Statistics Service (USDA-NASS) requires maintenance services on their DS1200 4i equipment. The DS1200 4i equipment is in use at the NASS National Operations Division (NOD) – Print Mail Center (PMC) to process survey questionnaires, reports, and other communications for mailing. The inserter is owned by NASS and requires a services to facilitate and maintain operational status of this unit. The NOD-PMC requires the servicing company to have a local presence and a maximum response time of 4 hours from the time of call if it’s made before 1:00 pm and if the request is made after 1:00 pm come next the morning during normal operation hours.
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This combined synopsis/solicitation 1232SA25Q0767 is issued as a request for quotation (RFQ). This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05.
NAICS for this procurement is: 561499 – All Other Business Support Service, Size Standard $21.5M
Communication Regarding this Solicitation:
The Government reserves the right to cancel this combined synopsis/solicitation at any time.
The vendor shall submit quotes via email to Jacob.toft@usda.gov with a subject line of “Quote: 1232SA25Q0767”, for receipt no later than 3:00 pm EST, Wednesday, 10 September 2025. Only those quotes received by this date and time will be considered for award. Submission of the quote that does not contain all items requested below may result in elimination from consideration for award.
Responses must include the following items:
1. The company name
2. POC Name, email address, telephone number
3. RFQ number
4. Vendor UEI number.
In addition, the quote should address the elements of the Statement of Work (Attachment 1) enclosed, along with the terms and conditions (Attachment - 1232SA25Q0767 - Terms and Conditions).
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| USDA-NASS Maintenance service for Quadient DS-1200 4i Inserter | Award Notice | |
| This notice | Solicitation |
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