USDA Michigan County Office Postage Machines
Closed Solicitation Posted
- Solicitation number
- 12315118R0007
- Agency
-
Farm Service Agency
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 423420 Office Equipment Merchant Wholesalers
- PSC
- Not on record
- Place of performance
- 47 locations. See RFP and Sow Washington Dc 20024 USA
Notice details come from SAM.gov. Updated .
Notice text
2 versions
Update #2 · Latest ·
Questions and Answers to the solicitation:
Solicitation 12315118R0007
1. The solicitation references a 15Lb scale capacity. The majority of industry meters for the office environment are designed with 5Lb capacity. The reference to 15Lb is restrictive to select manufacturers. We respectfully request the Government consider a change to the scale capacity to reflect industry standards.
After further consultation with users in the field, a scale with 5Lb capacity is acceptable. If permissible recommend SOW be amended to read "scale with 5-15lb capacity"
2. The solicitation does not provide defined details of the mail machine processing specifications, to include letters per minute, envelope thickness, sealing requirement, and more. Mail machines can process letters and flats at various speeds and it is critical the Government define the system specifications. The reference to the PostBase 30 only gives a reference and it is important to know what is defined as specified components which we respectfully request to provide a thorough and accurate solution.
Letter thickness up to 3/8"
Must be able to handle postcards
Processing Speed 30-45 letters per minute
Automatic feeder/sealer not required
3. The solicitation references multiple agencies share the machine and the Government requires the system be able to provide cost center account codes (up to five (5) per office). How does the government wish for the reports to be generated? The industry standard is now to provide an online accounting Web (cloud based) solution which is accessible from a HQ or administration location. Does the Government wish to have this solution linked to the state office mail system for one enterprise report to facilitate SMART report generation in a single view?
I am uncertain the of the differences described here; ie. Cloud based Vs. SMART reporting.
I want to be able to access one single account from the State Office and see a comprehensive accounting of all the machine. While logged onto an account I want to be able to filter and sort to see activity at a specific location. I do not want to have to maintain or log into 47 separate accounts. If however there is a significant cost difference this could be reconsidered.
4. Under 3.0 Technical Requirements/Tasks: Postage account details shall be accessible on-line via the internet. Is that requirement for the cost center accounting for each meter referenced in item 3 above, or to just show the postage balance within the meter? Both are available if defined in the specifications.
Showing just the postage balance is not acceptable. In addition to the postage balance, there is a requirement to see utilization sortable and filterable by cost center
5. Do the machines have a commercial USPS meter or Government OMAS meter?Postage will be paid utilizing a postage due account linked to a USPS meter.
6. Is the network connection available through a commercial ISP or into the Government network to connect meters to the USPS and to download postage?The Government network rides on commercial ISP (i.e. AT&T). The machine will be connected to the USDA network
Update #1 ·
Combined Synopsis/Solicitation, USDA Michigan County Office Postage Machines
The United States Department of Agriculture (USDA), Foreign Agriculture Service (FAS), USDA Service Center Agencies (SCA) in Michigan, consisting of FSA, NRCS and RD, require rental of 47 postage machines for use throughout the State. USDA sends a large quantity of official mail to program participants. This contract will allow USDA (located at 47 Service Center locations) to mail program related correspondence (including small packages under 15lbs) to program participants without having to travel to the local U.S. Post Office.
Installation, maintenance, repair and programing of postage machines will be performed by the vendor. Postage machines and/or support will be shared between Service Center Agencies (FSA, NRCS, RD). Postage machines must therefore be able to support multiple accounts which can be uniquely identified, and utilization tracked directly back to a specific agency. Postage machines shall include an accounting software application that will allow USDA to track, from a central location (dashboard), itemized postage costs back to respective agencies.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number: 12315118R0007 is issued as a request for quote (RFQ) in accordance with FAR Part 12 and 13. The solicitation document and provisions and clauses are those in effect and applicable through Federal Acquisition Circular 2005-87, effective February 6, 2018.
A. Except as otherwise specified, the Contractor shall furnish all the necessary personnel, material, equipment, services and facilities to perform the services specified under the attached Statement of Work (SOW) and delivered within the period of performance specified in the SOW.
B. The Government anticipates award of a fixed price contract.
C. The contractor shall include;
a. DUNS number.
i. One of the requirements for a contractor to work with the U.S. Government is possession of a DUNS number. It is free and instant.
ii. Apply for a DUNS number at http://fedgov.dnb.com/webform
b. Active System for Award Management registration
i. The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is NO fee to register for this site.
ii. www.SAM.gov
c. Technical Response
d. Past Performance Narratives
e. Price
i. All costs associated with the requirement.
All questions shall be logically worded and sent electronically to farhaan.nasir@wdc.usda.gov and Erin.Olenjack@wdc.usda.gov no later than Monday, February 12, 2018. Questions submitted after this date will not be addressed. All questions and answers will be disseminated to all inquisitors and posted in the RFP as a modification.
The proposal submission shall be clearly indexed and logically assembled. All pages shall be appropriately numbered an identified by the complete company name and date. Electronic versions of the Contractor's quote shall be submitted via email and only to farhaan.nasir@wdc.usda.gov and Erin.Olenjack@wdc.usda.gov by 12:00 pm Eastern Time (ET) on February 23, 2018.
Files
| File | Type | Posted |
|---|---|---|
| Michigan_County_Office_Postage_Machine_Statement_of_Work_v4.docx | DOCX document | |
| Solicitation_Postage_Machines_v2.docx | DOCX document |
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