USDA Janitorial Services - Combined Synopsis/Solicitation - Amendment 0002

The Purpose of Amendment 0001 is to Post the following Questions and Answers that were received:

1.  What other document would you like submitted in the proposal?

Answer: The Combined Synopsis/Solicitation covers the documents that need to be submitted.  Each offeror is required to read the solicitation and submit what is being asked for.

2.  What is the sq ft of the service area that needs to be cleaned?

Answer: It is approximately 4380 square feet in total.  There’s furniture occupying much of the space for the offices.

3.  What is the square ft of the cleaning areas?

Answer: It is approximately 4380 square feet in total.  There’s furniture occupying much of the space for the offices.

4.  How many windows are in total?

Answer: None,  the windows are not required to be cleaned for the contract.

5.  Who is the current contractor?

Answer: Nobody, this is a new contract.

6.   How much is the current price of monthly services?

Answer: There’s no contract pricing. This will be a new contract.

7.   How many cleaners are cleaning the facility?

Answer: Nobody, this is a new contract.

8.  Please provide us total square feet of cleaning areas and carpet areas.

Answer: It is approximately 4380 square feet in total.  There’s furniture occupying much of the space for the offices.

9.   Please provide us current contact dollar values.

Answer: There’s no contract pricing. This will be a new contract.

10.  Do we clean only glass doors, windows are not included in the contract?

Answer:  Yes, only clean glass doors.  Windows are not included in the contract.

11.  I have a question. How many square feet in total is this solicitation for?

Answer: It is approximately 4380 square feet in total.  There’s furniture occupying much of the space for the offices.

12.  Is it possible to schedule a site visit for another day maybe a Tuesday or Thursday in order to get my guys out there and get eyes on the property?

Answer: No, there was only one scheduled site visit.

13.  Can you please help us with the incumbent details with PO and total value of the current contract?

Answer: There’s no contract pricing. This will be a new contract.

14.  Since tomorrow there is a site visit our sub is unable to attend. Is there any alternate site visit

Answer: No, there was only one scheduled site visit.

15.  Please provide the square footage ? And any pictures, map of the building to be serviced?

Answer: It is approximately 4380 square feet in total.  There’s furniture occupying much of the space for the offices. See the Attachment for sample pictures of some of the office space. See the attachment for floor plan of the office space.

16.  Is there a standard form 1449 available for this solicitation?

Answer: No there’s no SF 1449 attached to this solicitation.  This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6   When using the combined synopsis/solicitation procedures, the SF1449 is not used for issuing the solicitation.  The Awardee will be issued a SF 1449 at the time of Award.

17.  Prior to the site visit, will a sitemap of the facility be provided?

Answer: There was no sitemap issued prior to the site visit date.  See the attached floor plan of the office space.

18.  Is it permissible to work overnight hours? 

Answer:  Yes, night hours are permissible. Contractor will need to notify USDA’s technical representative of the hours scheduled to work.  Contractor will lock the office when complete, and ensure the building is secure at all times as the federal agency may not be occupying at the time of cleaning services.

19.  During the site visit, is it allowed to take pictures of the facility? This helps my company to determine the level of effort needed to clean the office.

Answer: Pictures were allowed at the site visit.  See the Attachment for sample pictures of some of the office space.

20.  Is there an incumbent ? Can you kindly provide the current contract price?

Answer: There’s no contract pricing. This will be a new contract.

21.  The documents attached to the solicitation do not have an area for the offeror to provide their signature to solidify their bid? Will there be an SF 1449 form attached or is this a micro purchase agreement?

Answer: There’s no SF 1449 attached to this solicitation.  This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6   When using the combined synopsis/solicitation procedures, the SF1449 is not used for issuing the solicitation.  The Awardee will be issued a SF 1449 at the time of Award.

The closing date for Quote submission remains the same: November 15, 2022, at 9:00am EST.

ALL OTHER TERMS OF THE COMBINED SYNOPSIS SOLICITATION 12305B23Q0005 FOR USDA JANITORIAL SERVICES REMAIN UNCHANGED

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation Number: 12305B23Q0005 is issued as a request for quotation (RFQ).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-08.

This requirement will be solicited as a commercial service in accordance with FAR Part 12. The solicitation document, with the incorporated clauses and provisions, is issued in accordance with the Federal Acquisition Regulation (FAR) Part 13 Simplified Acquisition Procedures.

Set- Aside: This solicitation is 100% small business set-aside.

The North American Industry Classification System (NAICS) code is 561720 (Janitorial Services); small business size standard in millions of dollars $19.5 million.

Line-item number(s) and items, quantities, and units of measure:

Line item 0001=  Janitorial Services 12 months 

Line item 0002=  Janitorial Services 12 months

Line item 0003=  Janitorial Services 12 months

Line item 0004=  Janitorial Services 12 months

Line item 0005=  Janitorial Services 12 months

See Statement of Work dated October 21, 2022, for full description of services.

Description of requirements for the items to be acquired:  The contractor shall provide  janitorial services outlined in the statement of work for USDA ARS Pasture Lab located at 3081 Enterprise Dr, State College, PA 16801. 

Service Location:

3081 Enterprise Dr.

State College, PA 16801. 

Provision 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.

Offerors are  to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. (See clauses attachment for all clauses terms and conditions).

IMPORTANT NOTICE: All contractors submitting bids, proposals, or quotes on USDA solicitations must be registered in the System for Award Management (SAM) database at the time of quote submission. Failure to register in the SAM database will make an Offeror ineligible for award.  The SAM website can be accessed at https://sam.gov/

The Government intends to post all notices/amendments related to this solicitation on government point of entry (GPE) Contract Opportunities at https://sam.gov  Any additional amendments and/or documents related to this procurement will be available electronically only. Potential Quoters will be responsible for downloading their own copy of those documents related to this procurement, if any. Offerors are encouraged to check the SAM web site frequently to be notified of any changes to this solicitation. Interested vendors should reference the solicitation documents for all terms and conditions, evaluation factors and submission requirements. 

SELECTION PROCESS: The basis for any potential award is Lowest Price Technically Acceptable.

To be considered for award OFFERORS SHALL SUBMIT THE FOLLOWING:

1. A quote that meets the requirements listed in the Statement of Work.  The quote shall include separate pricing for the base year and each option year (See attachment 1 Combined Synopsis Janitorial Services for quote format).

       2. A capabilities statement that outlines experience with providing janitorial services.  The statement must also outline your  plan for how you will complete the services listed in the statement of work.

REJECTION OF QUOTATION: Failure to demonstrate compliance will cause rejection of quote without further discussions. All responsible sources may submit a quote which will be considered.

A one-time site visit will be held on Wednesday November 9, 2022, at 1:00pm EST at the site located at  3081 Enterprise Dr. State College, PA 16801.  If interested in attending the site visit, please email the Technical POC Amber Revis at amber.revis@usda.gov prior to the site visit date and time to make arrangements and provide a list of attendees.  Amber Revis contact phone number is  814-863-0929. 

All questions regarding this announcement must be submitted in writing to the Contract Specialist Tyshanah Holloway, via email at Tyshanah.Holloway@usda.gov by Thursday November 10, 2022 @ 12:00pm EST.  Telephone requests for information will not be accepted or returned.

Submit Quotes by email to Tyshanah Holloway at Tyshanah.Holloway@usda.gov , Contract Specialist, USDA, ARS, NEA, Contracting Office, no later than Tuesday November 15, 2022, at 9:00 a.m. EST.

DISCUSSIONS: The Government intends to award without discussions but reserves the right to conduct discussions should it be deemed in the Government's best interest.

Electronic responses are mandatory. Information provided will not be used as a part of any subsequent solicitation requirement. Interested vendors who submit data are responsible for appropriately marking information if it is proprietary in nature. A determination by the Government not to award this proposed contract action, based on this notice, is solely within the discretion of the Government.

Reference the Following Attachments:

Attachment 1 - Combined Synopsis Janitorial Services

Attachment 2- Statement of Work-Janitorial Services

Attachment 3- Clauses - Janitorial Services

Attachment 4 - Wage Detemination 2015-4241