USDA Ellicottville NY Lease Renewal - Intent to Sole Source

The U.S. Government currently occupies office and related space in a building under a lease in Ellicottville, NY that will be expiring on 1/31/2025.

Department of Agriculture (USDA) intends to award (1) 5-year renewal option to remain in place with the following parameters:

Location Requirements:

• State: New York
• City: Ellicottville
• Delineated Area: City Limits

Space Requirements: 

• Minimum Sq. Ft. (ABOA): 5799
• Maximum Sq. Ft. (ABOA): 5799
• Maximum Sq. Ft. (RSF): 5799
• Space Type: Office

Parking Requirements: 

• Reserved Parking Spaces (Total): 0
• Non-Reserved Parking Spacing (Total): 0

Term Requirements: 

• Full Term: 5 Years
• Firm Term: 0 Years
• Termination Rights: 180 Days

Additional Requirements:

• Subleases are not acceptable.
• Office space must be contiguous, on one floor.
• The space is required for occupancy no later than 1/31/2025.

The Government is considering alternative space if economically advantageous. In making this determination, the Government will consider, among other things, the availability of alternative space that potentially can satisfy the Government’s requirements, as well as costs likely to be incurred through relocating, such as physical move costs, replication of tenant improvements and telecommunication infrastructure, and non-productive agency downtime

Offered space must meet Government requirements for fire safety, accessibility, seismic, and sustainability standards per the terms of the Lease.  A fully serviced lease is required.  Offered space shall not be in the 1-percent-annual chance (formally 100-year) flood plain.

Entities are advised to familiarize themselves with the telecommunications prohibitions outlined under Section 889 of the FY19 National Defense Authorization Act (NDAA), as implemented by the Federal Acquisition Regulation (FAR).).  For more information, visit: https://acquisition.gov/FAR-Case-2019-009/889_Part_B.

Respone Deadlines:

• Expressions of Interest Due: 11/26/2024
• Occupancy: 1/31/2025

Note:   Entities not currently registered in the System for Award Management (SAM) at SAM.gov, are advised to start the registration process as soon as possible if intending to submit an offer for possible lease award.

Expressions of Interest shall include the following:

1.     If existing building, building name and address, and location of the available space within the Building, along with building site/ lot plans, interior layout drawings/pictures (with dimensions shown) reflecting the Space that is being offered.

2.     If new construction, site/aerial plans or building site/lot plans showing the location of the proposal land, along with the parcel number (if part of multiple parcels, all parcel numbers associated with the proposed land).  Adjacent streets showing proposed ingress/egress shall be shown on the plans.

3.     Rentable square feet (RSF) and ANSI/BOMA office area (ABOA) square feet to be offered.

4.     Date of space availability.

5.     If offeror is not the owner of the building, an authorization letter signed by owner to represent owner for property will be required. *

6.     Amount of/type of parking available on-site. 

7.     Photos of the space or site being submitted, or permission for Market Survey participants to photograph the space or site.

8.    For existing buildings, provide information on condition of building systems, roof, foundation, and current floor plan.  Alternatively, provide a copy of a recent commercial building inspection or appraisal.

9.    Confirmation that offered space meets or will be made to meet Architectural Barriers Act Accessibility Standards (ABAAS).

10.  Confirmation that offered space meets or will be made to meet Seismic Safety Standards, as applicable.

11.  Confirmation that offered space meets or will be made to meet Fire Protection & Life Safety Requirements.

12.  For new construction or properties requiring expansion of the footprint of the building, confirmation that offered space meets or will be made to meet National Environmental Protection Act of 1969 (NEPA) Requirements.

* As mentioned in #5 above, any submission received without written authorization to represent owner(s) will not be considered until such time the documentation has been received.  In cases where an agent is representing multiple entities, written acknowledgement/permission from each entity to represent multiple interest parties for the same submission must be submitted prior to the Expressions of Interest due date.

Send Expressions of Interest to:

• Name/Title: Heather Schmitt | Lease Contracting Officer
• Email Address: Heather.Schmitt@usda.gov

Government Contact Information

• Name/Title: Heather Schmitt | Lease Contracting Officer
• Email Address: Heather.Schmit@usda.gov
• Phone Number: 724-482-5288
• **Voicemail and Missed Call Log are broken. Please follow any missed calls up with an email to ensure that the message is received**