USCG Station Crystal River – HVAC Preventative Maintenance Service

This combined synopsis/solicitation for services is prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR) as supplemented with additional information included in this notice. This synopsis/solicitation is being advertised as Small Business Set-Aside only. This announcement constitutes the only solicitation; no separate written solicitation will be issued. The solicitation number is 70Z028-26-Q-STACRYSTALRIVER-HVAC. This requirement is for a firm fixed price services contract. The contract will be awarded using simplified acquisition procedures in accordance with FAR part 13.

Solicitation Information

• Solicitation Number: 70Z028-26-Q-STACRYSTALRIVER-HVAC
• Set-Aside: 100% Small Business Set-Aside
• Applicable NAICS Code: 811310 Commercial and Industrial Machinery and Equipment Repair and Maintenance
• Size Standard: $12.5 Million
• Wage determinations: 2015-5727 Rev #31 08/22/2026 Citrus County
• Contract Type: Firm-Fixed-Price (FFP) Services
• Authority: FAR Part 12 (Commercial Products/Services) and FAR Part 13 (Simplified Acquisition Procedures)

Period of Performance

• Base Year: September 15th, 2026-September 14th, 2027
• Option Year 1: September 15th, 2027-September 14th, 2028
• Option Year 2: September 15th, 2028-September 14th, 2029
• Option Year 3: September 15th, 2029-September 14th, 2030
• Option Year 4: September 15th, 2030-September 14th, 2031

Performance Location: USCG Coast Guard Station Crystal River 10684 N Suncoast Blvd. Inglis, FL 34449

Scope of Work

The contractor shall provide all personnel, management, materials, supplies, equipment, tools, and services necessary to perform Heating, Ventilation, and Air Conditioning (HVAC) preventative maintenance and corrective repair services for U.S. Coast Guard Station Crystal River, situated inside Building #856389.

1.  Routine Preventative Maintenance Services (PMS): To be performed in strict accordance with the designated USCG SAM Job Plans and manufacturer recommendations for the 67 physical assets.

2. Routine Service Calls and Corrective Repairs: Subject to an annual cap of 40 labor hours and a Not-to-Exceed (NTE) parts limit of $5,000.00 per contract year.

Site Visit Details

• Date & Time: September 3rd, 2026, between 09:00 AM and 01:00 PM (0900–1300) EST.

• Point of Contact (POC): John Piskura (Email: John.B.Piskura@uscg.mil | Phone: 440-242-1917).

• Site Visit Policy: It is highly recommended and encouraged that a site visit is performed at the Unit to verify the requirements within the SOW and speak with the unit POC for this maintenance service. No other site visit dates will be provided.

Question and Answers

• Submission: All questions must be submitted to Alera.D.Jowers@uscg.mil by no later than August 31, 2026, at 2:00 PM (1400) EST.

• Amendments: Q&As will be compiled, answered, and posted to this solicitation as an official solicitation amendment prior to the close date. No extensions to the submission deadline will be provided.

Proposal Submission Instructions

To be considered for award, quotes must be submitted via email to: Alera.D.Jowers@uscg.mil

• Required Email Subject Line: 70Z028-26-Q-STACRYSTALRIVER-HVAC

• Offerors must have an "ACTIVE" registration status in the System for Award Management (SAM) prior to the close of this solicitation (https://www.sam.gov).

• Demonstrate technical capability, including proof of EPA Section 608 universal certifications, relevant state commercial HVAC licenses, past performance references, and a draft Quality Control Plan (QCP).

• The completed Excel spreadsheet HVAC Pricing schedule vendor fillout (specifically entering rates on both the CLIN Pricing Schedule and Base Year PM Equipment Detail sheets).

• Provide Vendor Unique Entity Identifier (UEI) and Cage Number

• Past Performance: 3 recent revelant contracts with organization names, contract numbers, and point of contact.

Evaluation

1. Technical Acceptability: Meeting or exceeding all requirements in the SOW

2. Price: Base plus 4 option years

3. Past performance

The Government intends to award without discussion but reserves the right to hold discussions if necessary.

Invoicing & Billing
Invoicing must be submitted monthly in arrears via the Invoice Processing Platform (IPP) (https://www.ipp.gov).
The contractor shall not exceed the monthly fixed-price invoicing amount without prior written authorization from
the Contracting Officer.

Applicable FAR Clauses by References:
52.212-4- 52.212.5 Contract Terms and Conditions Commercial Items
52.217-8 Option to Extend Services (NOV 1999)
52.217-9- Option to Extend Term of Contract (MAR 2000)
52.232-18-Availability of Funds (APR 1984)
52.222-90- Addressing DEI Discrimination by Federal Contractors

The following Homeland Security Acquisition Regulations (HSAR) are incorporated as addenda to this solicitation:
HSAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates (Jun 2006); Contracting Officers Technical
Representative (Dec 2003) (COTR) HSAR 3052.237-72. Copies of HSAR clauses may be obtained electronically at
http://www.dhs.gov.

THIS IS NOT AN INHERENTLY GOVERNMENTAL FUNCITON OR FOR PERSONAL SERVICES. The Government reserves
the right to cancel this solicitation at any time.