USCG Lubricants Testing

The United States Coast Guard is seeking a contractor to provide comprehensive lubricant and coolant testing services for oil and coolant samples from USCG vessels and assets. The solicitation requires a contractor with an ISO 17025 certified laboratory in the Continental United States capable of processing up to 100 samples per day, performing various types of analysis including Used Oil Analysis across five different test slates, Basic and Advanced Coolant Analysis, and Wear Particle Analysis via Direct Read and Analytical Ferrography. The contractor must maintain specialized equipment including ICP spectroscopy, ferrography equipment, and particle counters, while providing an online database for data management, daily test result notifications, and sample bottle kits with mailers. A recent amendment clarified that method IWI-180 is not an acceptable replacement for Direct Read Ferrography as specified in the testing requirements. The Coast Guard anticipates awarding one Requirements contract with fixed price delivery orders for a 12-month base period and four 12-month option periods. Proposals are due by August 15, 2025, at 3:00 PM, and all questions must be submitted in writing to Seth.A.Andrew@uscg.mil.

This procurement is being conducted on an unrestricted basis with no set-aside designation, classified under NAICS code 541380 (Testing Laboratories and Services) with a size standard of $19 million. The contract involves substantial testing volumes with estimated annual quantities of 2,800 tests for Used Oil Analysis-Test Slate 1, 2,400 for Test Slate 2, 1,700 for Test Slate 4, 600 each for Basic and Advanced Coolant Analysis, and 1,400 tests for Wear Particle Analysis. The contract period spans from September 16, 2025, through September 15, 2030, if all option periods are exercised, representing a potential five-year engagement. Services will be performed at the contractor's certified laboratory facility, with all reports and results to be shipped to the USCG Surface Forces Logistics Center in Baltimore, Maryland. The contractor must deliver test results within two business days of order receipt and maintain capabilities to support the Coast Guard's Conditions Based Maintenance programs for monitoring equipment condition and detecting potential mechanical issues.