USCG base miami beach recurring cooling water tower maintenance
Closed Solicitation Posted
- Solicitation number
- 70Z028-25-Q-BMBCOOLINGTOWER
- Agency
-
Coast Guard
Department of Homeland Security
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 221310 Water Supply and Irrigation Systems
- PSC
- S114 Utilities- Water
- Place of performance
- Miami, Florida, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Coast Guard Base Miami Beach is soliciting recurring cooling tower maintenance services for Building #3 through a combined synopsis/solicitation issued as a Request for Quote (RFQ) under FAR Parts 12 and 13. The procurement requires monthly and annual maintenance services including water treatment, chemical equipment inspection, Legionella testing, and annual online disinfection to control bacteria levels and maintain system functionality. Contractors must be American citizens or permanent resident aliens and adhere to strict base regulations including safety standards, identification requirements, and base protocol compliance. The solicitation operates under a firm-fixed price service contract structure with quotes due September 12, 2025, and evaluation based on pricing for each contract line item period as specified in the Statement of Work. A site visit is highly recommended and available between September 8-10, 2025, from 0900-1300 hours, with contact points including MKC Scott Lane, Boris Abello, and CWO Ryan Romesberg.
This opportunity is set aside for total small business participation, including women-owned, service-disabled veteran-owned, and HUBZone small businesses under NAICS code 221310 (Water Supply and Irrigation Systems). No incumbent contractors are identified in the solicitation documents, and no specific award values or budget ranges are disclosed. The contract includes a base year performance period from October 1, 2025, through September 30, 2026, with four additional option years extending the potential contract through September 30, 2030, giving the government flexibility to exercise options in accordance with FAR 52.217-9. All work will be performed at the U.S. Coast Guard Base Miami Beach, Florida, with invoicing processed through the Invoice Processing Platform (IPP) under Net 30 payment terms. The contract is subject to Service Contract Act Wage Determination #2015-4543 for Dade County, Florida, with wage rates ranging from $14.51 to $49.64 per hour depending on occupation classification.
Notice text
2 versions
Update #2 · Latest ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued separately. This solicitation is issued as a Request for Quote (RFQ) under FAR Part 12 and FAR Part 13
1. Description of Requirement:
The U.S. Coast Guard Base Miami Beach requires recurring Cooling Tower Maintenance services. Services shall be performed in accordance with the attached Statement of Work (SOW).
Site visit: It is highly recommended to visit the facility to take field measurements, evaluations, etc., and become familiar with existing conditions under which the work will be performed.
Monday 09/08/2025-Wednesday 09/10/2025 Between 0900-1300.
Unit Point of Contacts:
MKC Scott Lane: Scott.W.Lane@uscg.mil, 305-535-4585
MR. Boris Abello: Boris.Abello@uscg.mil, 305-695-2385
CWO Ryan Romesberg: Ryan.t.romesberg@uscg.mil , 305-535-4547
After the award of contract, a pre-conference will be held prior to starting the work at Coast Guard Base Miami Beach
2. Contract Type & Period of Performance
This requirement is for a Firm-Fixed Price (FFP) service contract.
Period of Performance:
- Base Year: October 01, 2025 – September 30, 2026
- Option Year 1: October 01, 2026 – September 30, 2027
- Option Year 2: October 01, 2027 – September 30, 2028
- Option Year 3: October 01, 2028 – September 30, 2029
- Option Year 4: October 01, 2029 – September 30, 2030
The Government reserves the right to exercise any or all option years in accordance with FAR 52.217-9.
3. NAICS & PSC Codes & Wage Determination
- NAICS: 221310 - Water Supply And Irrigation Systems
- PSC: S114Utilities- Water
- Service Contract Act WD #: 2015-4543 Rev. 32 07/08/2025
4. Submission Instructions
Quotes shall include:
- Pricing for each CLIN/period: (Monthly and Annual Service IAW Statement of work)
- Completed FAR 52.212-3 Offeror Representations and Certifications
- Technical approach or capability statement (if applicable)
- Past performance references
- SAM.gov UEI and CAGE Code
Submit quotes to: Alera.D.Nash@uscg.mil by September 04, 2025 8:30 a.m. EST.
Late submissions may not be accepted.
5. Evaluation Criteria
Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.
Evaluation factors:
- Technical capability to perform all PWS requirements
- Past performance (if required)
- Price
The Government intends to award without discussions, but reserves the right to hold discussions if necessary.
6. Applicable Clauses and Provisions
The following provisions and clauses apply (full text available at https://www.acquisition.gov/far):
- FAR 52.212-1 Instructions to Offerors
- FAR 52.212-2 Evaluation – Commercial Items
- FAR 52.212-4 Contract Terms and Conditions
- FAR 52.212-5 Contract Terms Required to Implement Statutes
- FAR 52.217-5 Evaluation of Options
- FAR 52.217-9 Option to Extend the Term of the Contract
- FAR 52.232-18 Availability of Funds (for unfunded out years)
- FAR 52.232-33 Payment by Electronic Funds Transfer
- HSAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates
7. Invoicing
- In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.
8. Attachments
- Attachment 1 – Statement of Work (SOW)
- Attachment 2 – Wage Determination
- Attachment 3: Invoice Instructions
- Attachment 4: Applicable FAR Clauses
- Attachment 5: RFQ 70Z028-25-Q-BMBCOOLINGTOWER
9. Special Notes
- All vendors must be registered in SAM.gov prior to award.
- The Government reserves the right to cancel this solicitation at any time.
Update #1 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued separately. This solicitation is issued as a Request for Quote (RFQ) under FAR Part 12 and FAR Part 13
1. Description of Requirement:
The U.S. Coast Guard Base Miami Beach requires recurring Cooling Tower Maintenance services. Services shall be performed in accordance with the attached Statement of Work (SOW).
Site visit: It is highly recommended to visit the facility to take field measurements, evaluations, etc., and become familiar with existing conditions under which the work will be performed.
Unit Point of Contacts:
MKC Scott Lane: Scott.W.Lane@uscg.mil, 305-535-4585
MR. Boris Abello: Boris.Abello@uscg.mil, 305-695-2385
CWO Ryan Romesberg: Ryan.t.romesberg@uscg.mil , 305-535-4547
After the award of contract, a pre-conference will be held prior to starting the work at Coast Guard Base Miami Beach
2. Contract Type & Period of Performance
This requirement is for a Firm-Fixed Price (FFP) service contract.
Period of Performance:
- Base Year: October 01, 2025 – September 30, 2026
- Option Year 1: October 01, 2026 – September 30, 2027
- Option Year 2: October 01, 2027 – September 30, 2028
- Option Year 3: October 01, 2028 – September 30, 2029
- Option Year 4: October 01, 2029 – September 30, 2030
The Government reserves the right to exercise any or all option years in accordance with FAR 52.217-9.
3. NAICS & PSC Codes & Wage Determination
- NAICS: 221310 - Water Supply And Irrigation Systems
- PSC: S114Utilities- Water
- Service Contract Act WD #: 2015-4543 Rev. 32 07/08/2025
4. Submission Instructions
Quotes shall include:
- Pricing for each CLIN/period: (Monthly and Annual Service IAW Statement of work)
- Completed FAR 52.212-3 Offeror Representations and Certifications
- Technical approach or capability statement (if applicable)
- Past performance references
- SAM.gov UEI and CAGE Code
Submit quotes to: Alera.D.Nash@uscg.mil by September 04, 2025 8:30 a.m. EST.
Late submissions may not be accepted.
5. Evaluation Criteria
Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.
Evaluation factors:
- Technical capability to perform all PWS requirements
- Past performance (if required)
- Price
The Government intends to award without discussions, but reserves the right to hold discussions if necessary.
6. Applicable Clauses and Provisions
The following provisions and clauses apply (full text available at https://www.acquisition.gov/far):
- FAR 52.212-1 Instructions to Offerors
- FAR 52.212-2 Evaluation – Commercial Items
- FAR 52.212-4 Contract Terms and Conditions
- FAR 52.212-5 Contract Terms Required to Implement Statutes
- FAR 52.217-5 Evaluation of Options
- FAR 52.217-9 Option to Extend the Term of the Contract
- FAR 52.232-18 Availability of Funds (for unfunded out years)
- FAR 52.232-33 Payment by Electronic Funds Transfer
- HSAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates
7. Invoicing
- In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.
8. Attachments
- Attachment 1 – Statement of Work (SOW)
- Attachment 2 – Wage Determination
- Attachment 3: Invoice Instructions
- Attachment 4: Applicable FAR Clauses
- Attachment 5: RFQ 70Z028-25-Q-BMBCOOLINGTOWER
9. Special Notes
- All vendors must be registered in SAM.gov prior to award.
- The Government reserves the right to cancel this solicitation at any time.
Files
| File | Type | Posted |
|---|---|---|
| SF-30 (Amendment of Solicitation Modification of Contract) COOLING TOWER.pdf | ||
| RFQ 70Z028-25-Q-BMBCOOLINGTOWER.pdf | ||
| wage determination Dade county.pdf | ||
| Invoice Instructions new (ipp).docx | DOCX document | |
| FY26 SOW SMA BLDG 3 Cooling Tower Maintenance.docx | DOCX document | |
| Applicable FAR Clauses.pdf |
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