Invoice Instructions new (ipp).docx
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- Solicitation number
- 70Z028-25-Q-BMBCOOLINGTOWER
About this file
This document provides invoice instructions for submitting invoices through the Invoice Processing Platform (IPP), a secure web-based electronic invoicing system operated by the U.S. Department of the Treasury's Bureau of the Fiscal Service. The instructions detail the enrollment process for vendors, highlighting that companies already registered in SAM.gov will receive two emails with login credentials, and unregistered vendors must complete a registration process to submit electronic invoices.
The accompanying federal contract opportunity is a Request for Quote (RFQ) issued by the U.S. Coast Guard Base Miami Beach for recurring Cooling Tower Maintenance services. The contract is a Firm-Fixed Price service with a base year from October 1, 2025 to September 30, 2026, and four potential option years extending through September 30, 2030. The procurement falls under NAICS code 221310 for Water Supply and Irrigation Systems, with a Service Contract Act Wage Determination number 2015-4543. Interested vendors are encouraged to conduct a site visit and must submit quotes including pricing for each contract line item (CLIN) in accordance with the attached Statement of Work.
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INVOICE INSTRUCTIONS
In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.
Actions to take:
If you are already enrolled in IPP:
If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.
If you are NOT already enrolled in IPP:
The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:
1. The first email will have the IPP Logon ID and a link to the IPP application.
2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.
Once your contact receives these emails, please ensure they log into IPP and complete the registration process.
Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.
Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.
IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.
Toll-free number: 866-973-3131 Email address: IPPCustomerSupport@fiscal.treasury.gov Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET
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