USAFA - Philips Vital Signs Monitors (Brand Name)
Closed Solicitation Posted
- Solicitation number
- FA700025Q0136
- Agency
-
Air Force Academy
Headquarters Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing
- Place of performance
- Usaf Academy, Colorado 80840, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Air Force Academy's 10th Medical Group is seeking to procure two new Philips IntelliVue MX450 vital signs monitors and associated components for their Gastroenterology Clinic through a brand name solicitation. This requirement includes comprehensive equipment, accessories, and clinical services such as configuration, implementation, and installation, with all items being new rather than refurbished. Vendors must be Original Equipment Manufacturer (OEM) authorized dealers and the equipment must maintain a current Authority to Operate (ATO) with the Defense Health Agency, as these monitors are specifically required to integrate with the MHS GENESIS electronic medical record system. The government will evaluate quotes based on price and technical capability, selecting the most advantageous offer that is technically acceptable at the lowest price. The solicitation was issued on September 11, 2025, with quotes due by 3:00 PM on September 16, 2025, though an amendment reduced the required quantity from four to two monitors.
This opportunity is designated as a 100% small business set-aside under NAICS code 334510 with a size standard of 1,250 employees, and the RFQ documentation indicates it may also qualify as a Women-Owned Small Business (WOSB) set-aside. No current contractors or incumbents are specifically identified in the documentation, though the Single Source Justification notes that a Sources Sought yielded responses from two small business concerns. While no specific contract value is disclosed, the procurement involves specialized medical monitoring equipment with delivery required by December 19, 2025. The equipment will be delivered and installed at the United States Air Force Academy in Colorado Springs, Colorado. Importantly, the government has noted that funds are not presently available for this effort and no award will be made until funding is secured, with the government reserving the right to cancel the solicitation at any time without reimbursing offerors for proposal preparation costs.
Notice text
2 versions
Update #2 · Latest ·
Amendment 1 - Required quantity changed from 4 to 2 [see Attachment 1 - Equipment List (updated)].
---------------------------
REQUEST FOR QUOTATION - BRAND NAME. This solicitation is being issued as a Request for Quotation (RFQ). The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05, effective 08/07/2025; Defense Federal Acquisition Regulations Supplement (DFARS); and, Department of the Air Force Federal Acquisition Regulations Supplement (DAFFARS) which are located at https://www.acquisition.gov/.
This effort is being solicited as a 100% small business set-aside under NAICS code 334510, with a size standard of 1,250 employees.
Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.
The Government bears no legal liability for costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote.
Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, listed on page 29 of the attached RFQ FA700025Q0136. Failure to comply with all instructions contained within this solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein.
DESCRIPTION OF THE REQUIREMENT
The purpose of this solicitation is for the purchase, configuration, and installation of two new, not refurbished, Philips IntelliVue MX450 vital signs monitors and components in accordance with Attachment 1 – Equipment List. The vendor shall provide all labor, equipment, materials, tools, parts, shipping, and all other items necessary to deliver and install the required items.
The vendor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or authorized reseller for the proposed Philips brand equipment/system such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. Offerors are required to submit documentation from the manufacturer stating that they are an authorized distributor or reseller for the specific items being procured.
It is USAFA’s preference/intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial items; therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. The Buy American – Balance of Payments Program Certificate (DFARS 252.225-7000) at Attachment 2 must be completed and submitted with the quote.
This is a lowest price technically acceptable RFQ. Evaluation factors for award can be found on page 31 of the attached RFQ - FA700025Q0136. All quotes must be valid at least 30 days.
DUE DATE: Quotes must be emailed to tammy.martin.6@us.af.mil by 3:00 PM Mountain Daylight Time on 16 Sep 2025.
Update #1 ·
REQUEST FOR QUOTATION - BRAND NAME. This solicitation is being issued as a Request for Quotation (RFQ). The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05, effective 08/07/2025; Defense Federal Acquisition Regulations Supplement (DFARS); and, Department of the Air Force Federal Acquisition Regulations Supplement (DAFFARS) which are located at https://www.acquisition.gov/.
This effort is being solicited as a 100% small business set-aside under NAICS code 334510, with a size standard of 1,250 employees.
Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.
The Government bears no legal liability for costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote.
Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, listed on page 29 of the attached RFQ FA700025Q0136. Failure to comply with all instructions contained within this solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein.
DESCRIPTION OF THE REQUIREMENT
The purpose of this solicitation is for the purchase, configuration, and installation of four new, not refurbished, Philips IntelliVue MX450 vital signs monitors and components in accordance with Attachment 1 – Equipment List. The vendor shall provide all labor, equipment, materials, tools, parts, shipping, and all other items necessary to deliver and install the required items.
The vendor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or authorized reseller for the proposed Philips brand equipment/system such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. Offerors are required to submit documentation from the manufacturer stating that they are an authorized distributor or reseller for the specific items being procured.
It is USAFA’s preference/intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial items; therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. The Buy American – Balance of Payments Program Certificate (DFARS 252.225-7000) at Attachment 2 must be completed and submitted with the quote.
This is a lowest price technically acceptable RFQ. Evaluation factors for award can be found on page 31 of the attached RFQ - FA700025Q0136. All quotes must be valid at least 30 days.
DUE DATE: Quotes must be emailed to tammy.martin.6@us.af.mil by 3:00 PM Mountain Daylight Time on 16 Sep 2025.
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