US Embassy Warsaw, middle size hybrid SUV purchase
Closed Solicitation Posted
- Solicitation number
- 19PL9026Q0016
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 441110 New Car Dealers
- PSC
- 2310 Passenger Motor Vehicles
- Place of performance
- Warsaw 00-54 Poland
- Points of contact
-
- Marcin Kukla warsawproc@state.gov +48225042470
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks to purchase a single 2026 model year middle-size hybrid sport utility vehicle for the U.S. Embassy in Warsaw, with offers due July 22, 2026. This is a commercial item acquisition under FAR 12.6, issued as Request for Quotation 19PL9026Q0016, with no set-aside applied.
Place of performance is Warsaw, Poland. The vehicle must meet specific technical parameters: 2L or larger 4-cylinder hybrid engine with minimum 180 combined horsepower, continuously variable automatic transmission, combined fuel economy of 5 to 5.5 liters per 100 kilometers, wheelbase between 2600 and 2750 millimeters, overall length between 4500 and 4700 millimeters, and width under 2000 millimeters. The vehicle must be a 5-door, 5-seater SUV with folding second-row seating, primary body color gray or silver, and include parking assist front and rear with reversing camera, plus a safety and technology package containing Bluetooth, blind-spot monitoring, and lane keep assist. The vehicle must be offered in the Polish market with authorized service available in the Warsaw area.
Prospective sellers must be registered businesses in Poland capable of issuing Polish sales VAT invoices. Delivery is required within 60 days of award. Offers must be submitted in English via email to WarsawProc@state.gov and remain valid for a minimum of 30 days. Award will be made to the lowest price, technically acceptable offer. Prospective contractors must obtain a DUNS number and be registered in the SAM database. Payment will be processed within 30 days of vehicle receipt. NAICS code is 441110, New Car Dealers; PSC code is 2310, Passenger Motor Vehicles.
Notice text
Request for Quotation No.19PL9026Q0016– vehicle purchase
Date Issued July 6th, 2026
Closing date July 22nd, 2026
The U.S. Embassy in Warsaw has a requirement to purchase a brand new middle size hybrid Sport Utility Vehicle. This is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6. This announcement constitutes the only solicitation, offers are being requested and a written solicitation will not be issued. The solicitation number is 19PL9026Q0016 and is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect through FAC 2005-55.
Vehicle specifications:
- 2026 model year
- CVT (continuously variable) Automatic Transmission
- Hybrid engine: minimum 2L 4-cylinder engine; minimum 180 combined HP; Combined average fuel economy 5 – 5.5L/100km
- Wheelbase 2600-2750mm; overall length 4500mm- 4700mm; overall width under 2000 mm
- 5 Door (4 + hatchback), 5-seater SUV with folding 2nd row seating
- Primary body color gray or silver
- Parking assist front and rear with reversing camera
- Safety/tech package including Bluetooth, blind-spot monitoring, and lane keep assist.
- Vehicle must be offered in the Polish market with authorized service available in Warsaw area.
- Due to registration procedures, prospective seller must be a registered business in Poland and issue a Polish sales VAT invoice.
- Delivery to US Embassy Warsaw required within 60 days of award.
Offers (in English) are due Friday, July 22nd, 2026. All responsible business sources may submit an offer or ask questions using the following e-mail address: WarsawProc@state.gov. Please include the solicitation number in the subject line of your email. Offer must be valid for a minimum of 30 days. Award will be made to lowest price, technically acceptable offer. Payment will be processed within 30 days upon receipt of the car.
Prospective contractor must obtain a DUNS number and be registered in SAM database
The following FAR clauses apply to this solicitation
FAR 52.212-1 instructions to offerors – Commercial Items
FAR 52.212-4 Contract Terms and Conditions – Commercial Items
FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment
FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment
FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation
Files
| File | Type | Posted |
|---|---|---|
| 19PL9026A0016 Vehicle Solicitation SUVOBO.docx | DOCX document |
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