UPS Maintenance Services
Closed Solicitation Posted
- Solicitation number
- 19TX1026Q0005
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Turkmenistan
- Points of contact
-
- Joseph R Williams williamsjr3@state.gov +99312940045
- Ashgabat Procurement ashgabatsolicitations@state.gov +99312940045
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks firm fixed-price quotations for preventive maintenance of a Vertiv Liebert EXM2 250KVA UPS system at the U.S. Embassy Ashgabat, with quotations due by 17:00 Ashgabat time on June 24, 2026. An amendment issued June 18 reduced the six-month extension option from two to one period; receipt acknowledgment of this amendment is required by the original deadline.
Place of performance is 9 1984 Street (Pushkin Street), Ashgabat, Turkmenistan. The contract covers semi-annual preventive maintenance on the embassy's UPS system (Model EXM200kTk16FN02000, commissioned 2023), with service hours Monday through Friday, 09:00 AM to 06:00 PM, excluding U.S. and local holidays. The base period is one year with four one-year option periods plus a six-month extension option. The solicitation is unrestricted (no set-aside).
Contractor personnel must be UPS-manufacturer-certified technicians with minimum four years of experience. The contractor must supply all labor, materials, tools, and equipment; maintain onsite inventory of expendable parts; and submit detailed reports within 30 days of each service completion. Minimum liability insurance required: $100,000 bodily injury per occurrence/$300,000 aggregate and $50,000 property damage per occurrence/$150,000 aggregate. Defense Base Act insurance coverage is mandatory. The contractor must obtain local business licenses and permits and provide evidence of business operations in Turkmenistan or commit to establish an office within 30 days.
Quoted prices must be in U.S. dollars and include all labor, materials, insurance, overhead, and profit with no adjustment for cost escalation or currency fluctuation. Award will be made to the lowest-priced, acceptable, responsible offeror based on initial quotations, though discussions may occur with the competitive range if necessary. NAICS 811210; PSC J061.
Notice text
Enclosed is a Request for Quotations (RFQ) for UPS Maintenance Services. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/ Purchase Order to the responsible company submitting the technically acceptable offer at the lowest price. The contract/purchase order will be a firm fixed price with no adjustment for any escalation in costs or prices. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Your quotation must be submitted on or before 17:00 Ashgabat time on June 24, 2026, in a sealed envelope marked "Quotation 19TX1026Q0005 Enclosed" to:
Attention: Contracting Officer U.S. Embassy Ashgabat, Turkmenistan
New Embassy Compound (NEC), 28 Archabil Street
Ashgabat, 744000 Turkmenistan
OR (PREFERABLE) send to ashgabatprocurement@state.gov
No quotations will be accepted after this time. Quotes must be in English and incomplete proposals will not be accepted.
It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Complete all above or the quote may be considered unacceptable and may be rejected.
Direct any questions regarding this request for quotations by mail to Ashgabatprocurement@state.gov
Sincerely,
Joseph R Williams
Contracting Officer
U.S. Embassy Ashgabat, Turkmenistan
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| UPS Maintenance Services | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| FY 2026 Preventive Maintenance Services to the Building Automation System | US Embassy Libreville | No set-aside |
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