UPS Maintenance
Closed Solicitation Posted
- Solicitation number
- 19UK5626Q0053
- Agency
-
US Embassy London
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238210 Electrical Contractors and Other Wiring Installation Contractors
- Place of performance
- London London, City of United Kingdom
- Points of contact
-
- Procurement Office procurement_box3@state.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State, U.S. Embassy London, seeks preventive maintenance services for Uninterruptible Power Supply systems at the embassy, with quotations due September 8, 2026 at 5:00 PM BST and questions due August 27, 2026. This is not a small business set-aside.
Place of performance is the U.S. Embassy London at 33 Nine Elms Lane, London, SW11 7US, United Kingdom. The contractor must maintain 56 APC UPS units and 12 Eaton Blade UPS units distributed across 12 floors, with provisions to add up to five additional APC units during the contract term. The scope includes two semi-annual preventive maintenance visits during normal business hours (9:00 AM to 5:00 PM, Monday to Friday, excluding UK bank holidays), 24/7 emergency response service with on-site arrival within 8 hours of call-out, and a 24/7 technical support hotline. Preventive maintenance encompasses full inspections, operational checks, battery assessment, internal component inspection, firmware verification, charger and inverter testing, voltage verification, individual battery load testing, and alarm functional testing. The contractor must provide maintenance reports within five business days of each visit.
The contractor must demonstrate minimum five years of experience maintaining enterprise-level APC and Eaton UPS systems, with manufacturer certifications preferred, and must supply qualified engineers with demonstrated expertise. Offerors must provide three references and evidence of established UK business registration and insurance. The contract structure includes one base year with four optional years at the Government's discretion, plus an optional Emergency Call Out Fee quoted separately. The award will be made to the lowest priced, technically acceptable offeror; the Government may award based on initial offers without discussion. All awards are firm fixed price. Quotations must be submitted via email to procurement_box3@state.gov with the subject line "19UK5626Q0053 - UPS Maintenance." The NAICS code is 238210, Electrical Contractors and Other Wiring Installation Contractors; PSC is J059, Maint/Repair/Rebuild Of Equipment—Electrical And Electronic Equipment Components.
Notice text
The U.S. Embassy London requires preventive maintenance services for the Uninterruptible Power Supplies (UPS) Systems at the U.S. Embassy London as per the attached Statement of Work.The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and as well as all necessary transportation, equipment, tools, repair parts, supplies and materials required to perform the work.
An award will be made to the lowest priced, technically acceptable offeror who is a responsible Contractor. The
Government may award a Purchase Order / Contract based on an initial offer without discussion. Any awards made
are firm fixed price type agreements and payments for services will be made after the services based on quantities
and unit prices only to the extent specifically provided in the contract. Contractors should submit invoices for
payment after full completion of the services. Payment is made by electronic funds transfer to contractor’s bank
account.
Any questions regarding this solicitation must be submitted to procurement_box3@state.gov by COB August 27, 2026.
Quotes are due by 5pm BST on September 8, 2026 and must be submitted via email to procurement_box3@state.gov with
the subject "19UK5626Q0053 - UPS Maintenance".
Files
| File | Type | Posted |
|---|---|---|
| 19UK5626Q0053 - SF-18.docx | DOCX document | |
| 19UK5626Q0053 - SOW - UPS Maintenance.pdf | ||
| FAR Clauses CI.pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| J059--Uninterruptible Power Supply (UPS) Preventive Maintenance Base 4 Option Years (VA-27-00009247) | Veterans Integrated Service Network 19 | No set-aside |
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