UNITAS 2016 EXECUTION Support for Partner Nation Participants in Panama City, Panama

***The purpose of this modification to the solicitation is to add a new fuel requirement. The new SOW is captured below and the new Bid Schedule is attached with changes highlighted in green. Word and PDF versions of the SOW are available upon request.****



STATEMENT OF WORK FOR UNITAS 2016 EXECUTION

Support for Partner Nation Participants in

Panama City, Panama



As of 09 AUG 2016



C.1. DEFINITIONS AND/OR ACRONYMS:

CONTRACTING OFFICER - Representative of the Government authorized to execute Contracts.

COR - Contracting Officer Representative

NTR – Contracting Technical Representative

BILINGUAL: English, verbal and/or written

ESC- The Expeditionary Service Contractor

PN – Partner Nation



C.2.

OBJECTIVE:

The primary objective of this contract is to obtain expeditionary Logistic Support for hotel services and Partner Nation (PN) Forces and their designated personnel operating ashore in Panama during the UNITAS 2016 Execution from 18-28 September 2016. Support for the exercise will be from 12-30 September 2016.



C.3. SCOPE:

COMUSNAVSO requires lodging, meals, ground transportation for PN personnel, conference rooms, tables, chairs, projector screens, conference drinks and snacks, hotel parking, communications support equipment, ground transportation, lubricating oil requirements for SENAN and simultaneous translation services in support of UNITAS 2016 Execution.



There will be four phases of UNITAS 2016 Execution.

Phase I is the first in-port period from 18-21 September. Phase II is the work up phase from 22-25 September. Phase II is the Exercise Scenario Phase (ESP) from 25-26 September. Phase IV is the second in port phase from 27-28 September. PN attendees will arrive on/about 17 September, 2016 and depart on/about 28/29 September, 2016 (depending on available flights).



C.3.1. GENERAL REQUIREMENTS

The ESC shall provide lodging and meals for 22 PN personnel in Panama City, Panama for the UNITAS 2016 Execution based on provided schedule for hotels.



The ESC will provide hotel conference rooms, specific equipment to support the conference rooms, and conference drinks and snacks for PN personnel as described in detail below.



The ESC will provide simultaneous and ad hoc English-to-Spanish and Spanish-to-English translation services for specified events.



The ESC will provide communications equipment, ground transportation and lube/oil for SENAN as described to support the exercise.



 

C.3.1.A.

HOTEL ROOM REQUIREMENTS

Hotel rooms are required for Partner Nation participants during the UNITAS 2016 Execution. The Westin Playa Bonita Hotel in Panama must be used due to force protection concerns, conference logistics, location (vicinity to SENAN Naval HQ and Pacifico Airport), ability to support requirements and availability. The hotel address is:

Road to Veracruz, Km. 6, Panamá



Point of Contact: Ludy Guerra, Director of Congress and Conventions Bern Hotels and Resorts Panamá, Tel.: +507 340-9873, Mobile: +507 6673-3921, email: lguerra@bernhotelspanama.com



One hotel room at the Blue Bay Coronado Golf and Beach Resort will be required for a SENAN (Panamá) Officer near Scarlet Martinez International Airport in Panamá for the nights of 21-26 September.

The hotel will need to be acceptable to United States Department of Defense security assessment because U.S. contractors will also be staying at this hotel. The hotel address is:

Punta Prieta Blvd. Chame Dis,

Coronado 0816-00571, Panama

Tel.: +507.264.3164





C.3.1.B. LOCATION: The hotels shall be in a safe secure location that is acceptable to United States Department of Defense security assessment. At the Westin Playa Bonita, lodging, meals, and conference rooms must be provided within the main facilities with all lodging rooms within close proximity of each other. The Westin Playa Bonita near Panama City, Panama MUST be used due to force protection, conference logistics, location, ability to support requirements, and availability.





- The Blue Bay Coronado Golf and Beach Resort is requested due to its location in vicinity to both Scarlet Martinez International Airport and Chame.



C.3.1.C. SECURITY: The hotel shall have a modern professional system of internal and external security to include cameras strategically located to monitor the interior and exterior of the hotel.



C.3.1.D. The following hotels have been approved by the U.S. Security Cooperation Office (SCO) in Panama:



The Westin Playa Bonita Hotel near Panama City

Road to Veracruz, Km. 6, Panamá

Tel.: +507.304.6600

Fax.: +507.304.6601



Blue Bay Coronado Golf and Beach Resort

Punta Prieta Blvd. Chame Dis,

Coronado 0816-00571, Panamá

Tel.: +507.264.3164

C.3.1.E.

HOTEL REPRESENTATIVE: The hotel shall provide a representative to act as a liaison with the U.S. Government logistics director. The hotel representative shall be of sufficient authority to resolve issues involving contract execution and invoicing as they arise, and will be available during the period of 12-29 September, 2016.



C.3.1.F. SERVICE BREAKDOWNS: The hotel shall ensure that any maintenance or repairs of hotel facilities, to include: guest rooms and suites, elevators, etc., will be corrected immediately at the hotel’s expense, to ensure the success of the conference and the meals served therein.



C.3.1.G. LODGING:

The Westin Playa Bonita Hotel shall provide lodging with breakfast included for Partner nation personnel in accordance with Table 1 below.

Rooms will be single occupancy. Late check outs should be at no additional cost. U.S. Government may change or cancel lodging requirements to include the person designated for any room up to 24 hours prior to occupancy without penalty.

Table 1

Day Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Total

Date 17* 18 19 20 21 22 23 24 25 26 27 28*

PN 22 22 22 22 13 13 13 13 13 13 22 22 210



* dependent on flight availability/schedules





C.3.1.H. MEALS REQUIREMENTS: Lunch and dinner at the Westin Playa Bonita are required for PN participants during the conference as described below.



- A buffet lunch for PN personnel on 17-28 September based on Table 2.



- Meal vouchers shall be provided to PN personnel for dinner from 17-28 September based on Table 2.

U.S. Government will not be charged for unused meal vouchers.



Table 2

Day Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Total

Date 17 18 19 20 21 22 23 24 25 26 27 28

Lunch 22 22 22 22 22 15 15 15 15 15 22 22 229

Dinner 22 22 22 22 15 15 15 15 15 15 22 22 222



- Require a standard catering package for conference coffee breaks on 18-28 September from 0700-1700; and 24 hour service from 1200, 24 September to 1200, 27 September in accordance with Table 3. Coffee breaks will include: coffee (regular and decaffeinated) with creamers and assorted sugars, orange juice, hot water and assortment of teas during the morning and afternoon and evening (24-27 September) coffee break to include coffee (regular and decaffeinated) with creamers and assorted sugars, soft drinks and assorted cookies.





Table 3

Day Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Total

Date 18 19 20 21 22 23 24 25 26 27 28

AM 150 50 30 100 40 40 40 40 40 40 200 229

PM 50 30 30 100 40 40 40 40 40 40 0 222







Midnight 20 20 20





C.3.1.I. PARKING REQUIREMENTS: No cost parking at hotel for 50 cars for up to 24 hours/day 18-21 and 28 September and for 125 cars on 27 September for the closing reception.



C.3.1.J. CONFERENCE ROOM AND CONFERENCE SUPPORT REQUIREMENTS: Event coordinator at hotel should be available to work with U.S. Navy conference coordinators on the afternoon/evening Saturday 17 September to ensure conference rooms are setup properly and to confirm final preparations.



- Require access to hotel Wifi for participants during the conference. Also require dedicated wireless network only for use only by conference participants in the area of the Theater, Mandarine Room, Jasmine Room, and Magnolia room with an SSID of “UNITAS16â€.

- Theater (13-28 September) is available for Communications personnel to begin setup of communications systems. Designated U.S. Navy personnel will be given a key to the room and the room will remain locked at all times. A phone will be installed in the room capable of making and receiving local calls. A dedicated hardwired Ethernet connection with a static IP address and guaranteed 30Mbps will be installed in the theater.

- Mandarine Room (16-29 September) will be setup as an administrative office with tables and chairs around the perimeter of the room except for in front of the projection screen and a small table in the center of the room for a projector.

Hardwire internet connections will be available for use. A phone will be installed in the room capable of making and receiving local calls. A dedicated hardwired Ethernet connection with a static IP address and guaranteed 30Mbps will be installed in the theater.

- Jasmine and Magnolia Rooms (18-21 September) will be set up in a school house format with a small table in the middle for a projector and computer. One hardwired internet connection will be available for use in each room.

- The Westin Grande 3 will be set up as follows:

1. Opening Ceremony (18 September 1000-1100): Theater setup for 150 people with a stage and podium.

a. 0800 - 1200: Coffee, tea, water, juice, and light snacks per Table 3

2.

Pre-sail Conference (21 September 0900-1500): Theater setup for 100 people with a stage and podium.

a. 0830 - 1600: Permanent coffee, tea, water, station and morning and afternoon snacks per Table 3

3. Closing Reception (27 September): Banquet setup for 200 people with a stage and podium.

a. A separate contract will be submitted to cover the U.S. costs of the closing reception



4. Closing Ceremony (28 September 0900-1100): Setup for 200 people with a stage and podium.

a. 0800 - 1200 - Permanent coffee, tea, water, juice, and light snacks per Table 3



C.3.1.K. EXCLUSIONS: The U.S. Government will not pay for movies, mini-bars, laundry room service, telephone calls from or charged to guest rooms, or any other hotel charges other than those specifically provided for in this contract.

Movies, mini-bars, laundry, service charges, etc., will be itemized separately on service bills and provided to guest participants for payment. Hotel guests will be responsible for all legitimate charges appearing on their lodging statements. Hotel staff will inform guests during check-in which services will not be covered by the U.S. Government. The hotel staff should request a credit card from guests upon check-in. Charges not covered by the conference are to be resolved between the guests and the hotel.

C.3.1.L. TRANSLATION SERVICES: Simultaneous translation service required for Spanish to English and English to Spanish translation during formal and informal conference meetings in the conference rooms.

Translation will be required to support the breakout groups on an ad hoc basis. This includes all equipment, translators, and technicians required (sound booth, headphones, microphones, and any other required equipment). The translation equipment should support at least 50 conference attendees and up to 100 for the Opening Ceremony, Pre-sail Conference and Closing Ceremony.



The following events will require translation services:

1. 18 September 1000-1100: Opening Ceremony (sound proof booth and earpieces)

2. 18 September 1300-1400: Public Affairs meeting (face-to-face translation)

3. 18 September 1300-1600: Interdiction and Boarding Symposium (soundproof booth and earpieces)

4.

19 September 1000-1500: U.S. Coast Guard Symposium (on board USCGC MOHAWK)

5. 20 September 0900-1230: Aviation Training (at Pacifico Airfield) (face-to-face translation)

6. 21 September 0900-1500: Pre-sail Conference briefs (soundproof booth and earpieces)

7. 22-26 September 0700-1900: CECG continuous operations (face-to-face)

8. 28 September 0900-1100: Final Debrief/Lessons Learned and Closing Ceremony (soundproof booth and earpieces)



Translators will provide all equipment necessary and coordinate setup directly with the hotel. This will include all microphones, speakers, soundproof booth, earpieces, and any other required equipment.

C.3.1.M COMMUNICATIONS REQUIREMENTS

- Require twenty (20) WIFI hotspots for personnel working away from the hotel.

Hotspots must be fully charged and immediately ready to use with no setup required by the user. SSIDs and passwords will be provided in an easy to read format and charged with 3GB of available data use and charged with up to 3GB more if required.

- Require ten (10) local cell phones for use by the staff away from the hotel. Dialing instructions, phone number and charger will be available at pickup and phones will be fully charged. All phones will have language set to English.

C.3.1.N. GROUND TRANSPORTATION

- Require two (2) 15 pax vans with drivers available 0400-2000 for the exclusive use by JTF-B Aviation Detachment for transportation between the Westin Playa Bonita and Pacifico Airport and any other places required to conduct official business from 15-29 September.

These vans and drivers will also be on call between 2000-0400 for unforeseen emergencies or emergent maintenance support but will be given at least four hours prior notification, if possible, prior to an after-hours requirement. Drivers must have a cell phone and be able to understand basic English.

- Require two (2) 44-50 pax buses and drivers available 0700-1900 to provide transportation for UNITAS personnel to conference events listed in the SOE from 18-21 and 27-28 September. Additionally, the buses are required to support the reception on 19 September starting at 1800 onboard the ACH COMANDANTE TORO (OPV 82) at the SENAN Naval Base/PATSA Piers. Drivers must have a cell phone and be able to understand basic English.

- Require one (1) 15 pax van with drivers available 0600-2100 for the exclusive use USNAVSO UAS Detachment to conduct official business from 18-29 September.

These vans and drivers will drive the UAS Detachment to Scarlet Martinez International Airport on 21 September and operate from that area until the evening of 26 September. Drivers must have a cell phone and be able to understand basic English.

- Require one (1) 15 pax van with driver available 0600-2000 for the exclusive use USNAVSO Communications team to conduct official business from 13-30 September. These vans and drivers will also be on call to support other operational requirements outside the requested hours if needed. Drivers will be given at least eight hours prior notice if needed outside those hours. Drivers must have a cell phone and be able to understand basic English.

- Require one (1) cargo van with driver available 0600-2000 for the exclusive use USNAVSO Communications team to conduct official business from 13-21 and 26-30 September.

Drivers must have a cell phone and be able to understand basic English.

- Require one (1) 15 pax van and one (1) sedan with drivers available 0800-2000 for the exclusive use USNAVSO staff and subordinate commands to conduct official business from 15-29 September. Drivers must have a cell phone and be able to understand basic English.

C.3.1.O. GASOLINE

Require the quantity of gasoline (95 octane) listed in table 4 to be delivered to Panamanian Servicio Nacional Aeronaval (SENAN) vessels berthed at the SENAN Naval Base C.F. Noel Rodriguez (ex-Rodman Naval Base) NLT 18 September. Fuel shall be delivered by Tank Wagon or Tank Truck with pump and metering capability and meet SENAN requirements for quality.

Receipt indicating amount of fuel delivered shall be produced by vendor upon delivery of fuel. Refueling may also be required at the same location during the underway portion of the exercise; access to vessels and scheduling of refueling shall be coordinated between the COR, SENAN and fuel vendor. In any event the quantity of fuel delivered shall not exceed the total amount (2,000 gallons) requested unless approved by the Contracting Officer.

Table 4

Vessel Quantity

Maritime Interdiction Boats 2,000 gallons





C.3.1.P. DIESEL FUEL

Require the quantities of diesel fuel listed in table 5 to be delivered to Panamanian Servicio Nacional Aeronaval (SENAN) vessels berthed at the SENAN Naval Base C.F.

Noel Rodriguez (ex-Rodman Naval Base) NLT 18 September. Fuel shall be delivered by Tank Wagon or Tank Truck with pump and metering capability and meet SENAN requirements for quality. Receipt indicating amount of fuel delivered shall be produced by vendor upon delivery of fuel. Refueling may also be required at the same location during the underway portion of the exercise; access to vessels and scheduling of refueling shall be coordinated between the COR, SENAN and fuel vendor. In any event the quantity of fuel delivered shall not exceed the total amount (20,500 gallons) requested unless approved by the Contracting Officer.

Table 5

Vessel Quantity

GENERAL HUERTAS/L-402 3750 gallons

LIGIA ELENA/P-302 3750 gallons

PDTE ENDARA/P-220 3750 gallons

PDTE MOSCOSO/P-222 3750 gallons

PDTE TORRIJOS/P-223 3750 gallons

BIM 4301,4302,4303,4304 1750 gallons



C.3.1.Q.

LUBRICATING OIL

Require diesel engine, outboard motor and gear lubricating oil in the grades and amounts listed in table 6 to be delivered to SENAN Naval Base NLT 16 September 2016. Lubricating oils shall be suitable for use in marine applications such as diesel or high performance outboard engines and outboard transmissions as applicable. Oil shall conform to current SAE/API and engine manufacturer (e.g. Mercury, Yamaha) specifications and be delivered in 1-5 gallon containers or metric equivalents. Bulk or drum delivery is not desired. Any deviation to grade, packaging or delivery method shall be coordinated directly with the COR.

Table 6

Oil Type Gallons

SAE 40 (Diesel Engine) 60.00

10W40 (Diesel Engine) 110.00

15W40 (Diesel Engine) 90.00

SAE 90 Gear Oil 12.00

25W50 Synthetic Motor Oil (Outboard Engine ~ Mercury Verado, Yamaha or Similar) 10

80/90 Synthetic Gear oil 3





C.3.1.P.

CONTRACT COMPLETION DATE

- Require FLC JAX award this contract NLT 15 August 2016 in order to allow USNAVSO Exercise Planners enough time to conduct planning through the contractor with the hotel. The POC for the hotel stated they need the initial contract by 15 August in order to hold the conference rooms and set up the room block for the U.S. and non-DCCEP personnel

PLEASE REFERENCE NECO AND SOLICITATION CLOSING DATES.

C.4. SUPPORTING DOCUMENTS: See attached work statement on IGE.



C.5. GOVERNMENT POINT OF CONTACT: The point of contact for mission is Christian Ceniceros and is designated as the Contracting Officer’s Representative (COR) and can be reached at Christian.ceniceros@navy.mil or (904) 483-6879.



C.6.

QUALITY: The contractor shall provide the timely delivery of goods and services. Quality of all services or supplies provided shall conform at least to commercial standards in the relevant profession, trade, or field of endeavor. All services shall be performed by individuals fully qualified and licensed in their relevant area.



C.7. LOCATION OF WORK: Work site is in the local vicinity of Panama City, Panama.



PERIOD OF PERFORMANCE FOR UNITAS 2016 Execution IS:

12-30 September, 2016.



C.8. CONTINGENCY SITUATIONS/MISSION OPERATIONS:

Contingency situations (natural disasters, military peacetime and wartime contingency operations/exercises, serious accidents, civil disturbances, major mobilization or repatriation of non-combatants) may necessitate that the SC be flexible in arranging different levels of support and service operational hours.

The SC shall respond to contingency situations and revise priorities as directed by the COR. If the SC cannot accomplish normal activities due to activation or exercise of any contingency plan, the ESC shall not be held liable for non-support of lower priorities. The COR will determine the lower priorities that can be temporarily relaxed in contingency situations. If appropriate, the SC shall be reimbursed for contingency operations requiring a higher level of response and resources. The SC shall submit a Request for Equitable Adjustment detailing the impact resulting from the incorporation and operation of such contingency actions prior to the beginning of the contingency operations. In the event that operations are curtailed as a result of weather emergencies or other unplanned mission-related events, SC personnel may be considered non-essential personnel and thus, not required to be at the work site.

They may, however, be required to be on call, to work at a designated evacuation site, or to be part of a crisis response team at a nearby site.



FUNDING REQUIREMENTS: COMUSNAVSO/C4F will send mission funding via Request for Contractual Procurement, NAVCOMPT Form 2276, to FLCJ Jacksonville; ATTN: Ms. Alise Sindab, Jacksonville, FL 32212-0097; alise.taylor@navy.mil; (904) 542-1265). Incidental CLIN and funding will be included in the contract for the amount totaling three (3) percent of the total cost of the contract. The CLINs of the contract shall match the CLINs of the funding documents.

For payments of invoices, the ESC is instructed to send invoices to COMUSNAVSO/C4F points of contact at COMUSNAVSO/C4F; ATTN: Mr. Julio Camana; Building 1878 NS Mayport: Jacksonville, FL 32228. julio.camana@navy.mil; (904) 270-4550.



METHOD OF PAYMENTS:



Vendors may submit invoices via Wide Area Work Flow (WAWF). For this situation, the words “Prompt Payment Certification†will be replaced by EFT (Electronic Funds Transfer) which is WAWF. Invoices for goods received or services rendered under this contract shall be submitted electronically through WAWF in the Receipt and Acceptance section of WAWF.



WAWF Table

Paying Office HQ0490

Acceptor N57061

Certifier N57061



Submit invoices to:

ATTN: JULIO CAMANA

COMUSNAVSO

BLDG 1878 NS MAYPORT

JACKSONVILLE FL, 32228

TEL: 904-270-4550



DFAS Paying Office DODACC/address:

DODAAC N68732

DFAS CLEVELAND

Norfolk Accounts Payable

PO Box 998022 N68732

Norfolk, VA 44199-8022