Uninterrupped Power Supply (UPS) Battery Replacement Service
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- F3YCEB5099A104
- Agency
- Air Force Sustainment Center Air Force Materiel Command, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Tinker AFB, Oklahoma, United States
- Points of contact
-
- Tran Tran tran.tran.1@us.af.mil (173) 491-0700
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Air Force Sustainment Center is seeking a small business contractor to provide Uninterrupted Power Supply (UPS) Battery Replacement Service through a pre-solicitation notice. The primary objective is to secure an annual contract for preventative maintenance (PM) of UPS systems, which includes two comprehensive maintenance visits per year and battery replacements according to a specified schedule. Contractors must follow original equipment manufacturer (OEM) specifications, inspect and test inoperative batteries, remove expired batteries, and install new replacements. Prospective bidders must be registered in the System for Award Management (SAM) and have at least a Basic NIST SP 800-171 DoD Assessment that is current within the last three years. The pre-solicitation notice was posted on April 29, 2025, with a response deadline of May 1, 2025, indicating a tight timeline for interested contractors.
The contract is a 100% small business set-aside with a firm-fixed price structure, consisting of one base year and four optional extension years. The contract will be categorized under NAICS code 811310 for Commercial and Industrial Machinery and Equipment Repair and Maintenance, with a size standard of $12.5 million. The contractor will be responsible for providing their own forklift for loading and unloading batteries and must coordinate all maintenance activities with the Government Point of Contact (GPOC). Specifically, the contractor must submit a PM schedule within ten business days after contract award and provide seven business days' notice prior to each scheduled maintenance visit. While the exact contract value is not specified, the comprehensive maintenance requirements and multi-year potential suggest a significant commitment from the Department of the Air Force.
Notice text
** THIS IS A PRE-SOLICITATION NOTICE. NO QUOTES WILL BE ACCEPTED UNTIL THE REQUEST FOR QUOTE (RFQ) IS POSTED. **
Requested Services: 76 CMXG request an annual contract for Preventative Maintenance (PM) for the Uninterrupted Power Supply (UPS) Systems every six (6) months and Battery replacement per battery replacement schedule in accordance with Appendix A. This replacement shall be coordinated with the Government Point of Contact (GPOC) prior to arriving on base.
The objective of PM is to protect the equipment capability and investment by removing causes of failure, performing routine maintenance and providing adjustment to compensate for normal wear before failure occurs. The Contractor shall perform all PM’s IAW the OEM specifications. The Contractor shall perform two (2) PM’s per year on each item listed in Appendix A. The Contractor shall provide a copy of the PM schedule to the GPOC within ten (10) business days after contract award. The Contractor shall notify the GPOC seven (7) business days prior to each scheduled PM visit.
The contractor shall inspect and test any inoperative batteries as needed during the PM function. The Contractor shall remove any dead or expired batteries and install new batteries. The Contractor shall be responsible for providing a forklift to load and unload batteries.
The government is contemplating a firm-fixed price type contract with one (1) base year and four (4) option years.
This will be 100% small business set-aside.
NAICS – 811310; Size Standard – $12.5M
Requirements for Award:
- System for Award Management (SAM) is required to receive any award. Contractors can register electronically at https://sam.gov/content/home.
- NIST SP 800-171 DoD Assessment: Vendors/Contractors required to implement NIST SP 800-171, in accordance with the DFARS clause 252.204-7012, Safeguarding Covered Defense Information and Cyber incident Reporting, are required at the time of award to have at least a Basic NIST SP 800-171 DoD Assessment that is current (not more than 3 years old) (see DFARS 252.204-7019).
Notice history
| Notice | Type | Posted |
|---|---|---|
| Uninterrupped Power Supply (UPS) Battery Replacement Service | Award Notice | |
| Uninterrupped Power Supply (UPS) Battery Replacement Service | Solicitation | |
| Uninterrupped Power Supply (UPS) Battery Replacement Service | Pre-Solicitation |
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