Ultrasound technologist services for pine ridge IHS hospital

Amendment 0001: Questions & Answers

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice, FAR Part 12, Acquisition of Commercial Items (Title VI 11 of the Federal Acquisition Streamlining Act of 1994) (Public Law 103-355). This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

B.           The Great Plains Area Indian Health Service (IHS) Pine Ridge IHS Hospital intends to award a Firm-Fixed Price, Commercial Item, Purchase Order in response to Request for Quote (RFQ) 75H70626Q00232.

C.           This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular

(FAC) 2025-03 01/03/2025.

D.           This RFQ is issued as 100% Indian Small Business Economic Enterprise (ISBEE), and the associated NAICS Code is 621512-, Diagnostic Imaging Centers, which has a small business size standard of $19 million.

E.           The quoted unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.                          

F.            To provide Ultrasound Technologist Services for the IHS Pine Ridge Service Unit, Dietary Department, Pine Ridge, South Dakota, 57770. (see Performance Work Statement (PWS) for additional details) Prior Contract: 75H70621D00016                            

G.           The period of performance will be a base period plus ten option periods.

H. FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (RFO Deviation Date).

I. Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:

1.            Solicitation number 75H70626Q00232.

2.           Closing Date: October 2, 2026, 12:00 p.m. MST.

3.           Name, address and telephone number of company and email address of contact person.

4.           Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary.

5.           Terms of any express warranty.

6.           Price and any discount terms.

7.           "Remit to" address, if different than mailing address.

8.           Acknowledgment of Solicitation Amendments (if any issued)

9.           Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).

10.        A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

J.             FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)- See attachment; in by reference.

K.           Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable including below.

K.           Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable including below.

L.           FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Deviation Date) Award will be made to the offeror whose quote is technically acceptable and offers the lowest total evaluated price. Award will be made on an “all on none” basis to the lowest responsive and responsible offeror. The Government will evaluate proposals solely on the factors and criteria stated in this solicitation. No other factors will be considered.

LPTA EVALUATION FACTORS

5.1 Evaluation Approach

Award will be made to the responsible Offeror whose quote is:

• Technically Acceptable;
• Past Performance
• The Lowest Evaluated Price.

This acquisition may be evaluated using Lowest Price Technically Acceptable (LPTA) procedures. No tradeoffs will be conducted.

5.2 Technical Acceptability

The Government will evaluate quotations to determine the Offeror’s capability to successfully perform measurable, outcome-based contract requirements within a Firm-Fixed-Price environment.

Evaluation will focus on the Offeror’s demonstrated ability to:

• Sustain reliable staffing coverage;
• Maintain diagnostic imaging quality;
• Meet documentation and compliance requirements;
• Support continuity of patient care operations; and
• Successfully perform in a remote rural healthcare environment with limited staffing resources.

Factor 1 – Staffing and Coverage Capability

The Offeror shall demonstrate ability to provide qualified Ultrasound Technologist coverage for the required period of performance, including contingency coverage for absences, turnover, and emergency needs.

The Government may evaluate the realism and adequacy of contingency staffing approaches, turnover mitigation strategies, and operational continuity planning.

Acceptable: Meets all requirements.
Unacceptable: Fails to demonstrate adequate staffing capability.

Factor 2 – Personnel Qualifications

The Offeror shall demonstrate that proposed personnel meet required qualifications, including ultrasound experience, ARDMS eligibility or registration, BLS, immunization requirements, and onboarding readiness.

Acceptable: All requirements met.
Unacceptable: Any required qualification missing or not demonstrated.

Factor 3 – Technical Capability

The Offeror shall demonstrate capability to perform ultrasound examinations, obtain diagnostic-quality images, operate equipment safely, and support diagnostic radiology duties when required and qualified.

Acceptable: Meets PWS technical requirements.
Unacceptable: Does not demonstrate required technical capability.

Factor 4 – Documentation and Compliance

The Offeror shall demonstrate ability to complete required documentation, maintain workload records, comply with PRSU policies, and support invoice validation.

The Government may evaluate the Offeror’s demonstrated ability to support performance-based oversight requirements, documentation accountability, and measurable quality assurance processes.

Acceptable: Demonstrates full compliance capability.
Unacceptable: Does not demonstrate compliance capability.

5.3 Price Evaluation

Price will be evaluated for fairness, reasonableness, and completeness. Award will be made to the lowest-priced technically acceptable Offeror.

5.4 Past Performance

Past performance may be considered as part of the responsibility determination in accordance with FAR Part 9.

M.          Offers will be accepted electronically, Submit via e-mail to the following:

mary.sarenana@ihs.gov

Any questions, please submit by September 18, 2026, by 12:00 pm MST.

Contractors must obtain a Unique Entity ID (UEI) number and Taxpayer Identifying number (TIN); and be registered with www.sam.gov.

Quote must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.

Quotation must set forth full, accurate and complete information as required by the Request for Quotation (RFQ) and be returned no later than the date referenced in Paragraph #I-2. All required information must be submitted in order to be considered responsive and eligible for award.

No contract award shall be made to any vendor listed on the OIG Exclusions List at http://exclusions.org.hhs.gov throughout the duration of the contract.

Contractor must be registered with the System for Award Management (SAM) at www.sam.gov

Invoice Processing Platform (IPP)

In compliance with the Office of Management and Budget (0MB) M-15-19 memorandum "Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing" directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury's Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you to make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.

ACCEPTANCE PERIOD: Your quote must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.