Ultrasound Scanner Simulator for VA Palo Alto VAMC (Includes starter kit and table-top cart)

Combined Synopsis/Solicitation - VA261-13-R-1975



This document is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested, and a written solicitation will not be issued.



NOTE: This is a 100% Set-Aside for Small Businesses.



DUE DATE OF PROPOSALS: Thursday, Sep 19, 2014, by 4pm, Pacific Standard Time (PST)



The proposed contract action is for supplies or services for which the Government intends to solicit competitive offers. Interested persons may submit offers, and all eligible offers received prior to the date listed in FBO will be considered by the Government. The NAICS code is 339112 and the size standard is 500 Employees.



This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-69, effective 08/01/13. Only emailed requests received directly from the requester are acceptable.



Offers are due electronically to Leala.Jew@va.gov no later than the date and time listed on FBO. Only electronic offers will be considered. All questions concerning this solicitation must be received by Sep 16, 2013, 3 PM PST.



Section B: Price/Cost Schedule



Provide a unit price, extended amount and grand total for all items. The total amount must be inclusive of any shipping cost. Brand Name or Equal to Quantum Leap Medical



Clin Item No. Model/ No. Description Qty Unit Unit Cost Total

0001 eZ3000 (eZono) eZono Ultrasound System 1 EA $ $

0002 35CL60 eZono Starter Kit convex LF Probe 1 EA $ $

0003 3013002 eZono Desktop Stand - 1 EA $ $

Total Amount $



*Vendors are to use this Price Schedule to submit pricing. Any deviations to this document may be deemed unresponsive and may be rejected.



Salient characteristics of the eZono Ultrasound Simulator System



1. Ultrasound system designed for the training needs of anesthetists, emergency care providers and other health care providers (Simulating what the providers would use in their real environment)

2. Base system includes: Linear Probe, ultrasound monitor and software, Battery pack, power supply and cable, ultrasound gel to be use with simulator, Manual in English, and 4GB memory stick

3. Used to visualize nerves

4. Used for regional anesthesia and vascular access

5. Used for training and research

6. Portable, light weight: can easily be transported to other areas for teaching

7. Range of probes: linear, convex

8. Range of linear, convex and micro-convex probes available with unique features for:

Nerve Blocks e.g. Plexus Brachialis, Sciatic Nerve, Epidural and Spinal, Rescue Blocks

Emergency Procedures e.g. Fast, Feel and Prep

9. Abdominal Aortic Aneurysm

10. Pleural Examination

11. Internal memory; store up to 30, 000 images or 30 minutes of continuous video

12. USB ports, express card port

13. Built in microphone

14. Superior image quality; can be customized to resemble real clinical equipment

15. Real time auto contrast

16. Icon based graphical user interface: makes it easy for learners to learn

17. Touch screen

18. Simple to use

19. Easy to clean

20. Fast boot time; important for on the spot training

21. Long battery life; not tethered by a power cord

22. Easy to understand user interface: direction from computer system for learner

23. Can allow self-directed learning (cue cards)

24. Customization of learning

25. Able to offer software upgrades



Salient Characteristics of the Starter Kit:



1. Linear probe

2. Ultrasound simulator (screen and software) specs:

Weight: 4.9kg

Dimensions: 32,4cm x 28,2cm x 9,3cm

4GB internal memory

26.4cm diagonal LCD touch screen (24bit, 60 million colors)

Digital broadband architecture

2x USB 2.0 ports, 1 Express Card port, built-in microphone.

Proprietary Linux operating system

Less than 20 seconds start time

Icon-based graphical user interface via touch screen

Upgrade via USB for continuous improvement throughout its life time

Store up to 30,000 images or 30 minutes of continuous video

3. Teaching system: cue cards

a. Guide you through regional anesthesia and vascular access applications. They accelerate your learning curve with 3D anatomical tools, reference images and videos.

b. Interactive anesthesia specific module for training. The Cue Cards are accompanied for application specific imaging pre-sets to facilitate the use of our portable ultrasound system.

c. Pre-programmed or customizable

d. The Cue Card system guides you step by step through the most common regional anesthesia procedures: Inter-scalene, Supraclavicular, Axillary, Intercostal, Femoral, Proximal Sciatic, and Distal sciatic

e. Additionally the following vascular access are also implemented: Internal jugular, Axillary, and Femoral

4. Battery pack

5. Power supply and Power cable

6. Ultrasound gel (100 cc tube)

7. Technical manual (English)

8. USB memory stick (4GB)



Salient Characteristics on the Table-top Cart:



1. A robust tabletop cart that allows the positioning of the ultrasound simulator in any angle in 180 degrees and has three special adaptive probe holders.

2. The table top stand will allow the ultrasound simulator to be adjusted for optimal viewing during ultrasound scanning and regional anesthesia needle placement.

3. The stand is compact size allowing ease of use, low weight and with highly moveable casters.

4. Has a support tray for a printer and transformer.

5. Able to manage and integrate the cable lines









B.2 DELIVERY SCHEDULE



CLIN Item No. Quantity Government Required

Delivery (ARO) Offeror's Proposed Delivery (ARO)

ALL ALL 30 DAYS



DELIVER TO:



Veterans Affair Palo Alto Health Care System

3801 Miranda Avenue

Palo Alto, California 94304

Attention: Ms. Cynthia Shum, 650-814-9645 Email: Cynthia.Shum@va.gov

Vendor is to contact Ms. Shum before making delivery to ensure correct address.



Federal Acquisition Regulation (FAR) Clauses



FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)



Offerors will be evaluated to the extent they can provide the items (or equal) listed in the price schedule. The Government will award to the lowest priced, responsible, technically acceptable offeror.



Technical Capability: Offeror's technical capability shall be evaluated based on compliance with the "salient characteristics" listed in Section B of this solicitation.



FAR 52.212-1 INSTRUCTIONS TO OFFERORS



As a minimum, offers must include:



1. Offerors must return provision 52.212-3 with their proposal. Offerors may either (1) complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online at https://orca.bpn.gov/login.aspx .

2. Contact information, Name, Phone Number, Fax Number and email address

3. Mailing address and Remit to address, if different than mailing address

4. Acknowledgment of Solicitation Amendments

5. Offeror's Federal Tax ID Number;

6. Offeror's DUNS number

7. Equipment Place of Manufacture (include US city, state and ZIP+4; or foreign country)

8. Offerors must be register in www.SAM.gov to be eligible for Federal Contracts.



Solicitation Provisions/Contract Clauses:



FAR 52.212-1 Instructions to Offerors - Commercial Items (Feb 2012).

FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (Apr 2012):

Offerors must include a completed copy of the provision with its offer or fill out online representations and certifications at https://orca.bpn.gov/.

FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (Feb 2012).

FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive

Orders -- Commercial Items (Aug 2012) For the purposes of this clause items (b) 4,6,10,23,26,27,28,29,31,38,40,42, and 48 are considered checked and apply.

FAR 52.232-38 Submission of Electronic Funds Transfer Information with Offer (May 1999)

FAR 52.252-1 - Solicitation Provisions Incorporated by Reference (Feb 1998); for the purpose of this provision, the fill-in's are http://farsite.hill.af.mil/farsites.html and http://farsite.hill.af.mil/vfvara.HTM respectively.

FAR 52.252-2 - Clauses Incorporated by Reference (Feb 1998); for the purpose of this clause, the fill-in's are http://farsite.hill.af.mil/farsites.html and http://farsite.hill.af.mil/vfvara.HTM respectively.

VAAR 852.203-70 Commercial Advertising (Jan 2008)

VAAR 852.211-70 Service Data Manuals (NOV 1984) (a) 811.107(a)

VAAR 852.246-71 Inspection (Jan 2008)

VAAR 852.273-76 Electronic Invoice Submission (Interim-October 2008)



FAR 52.211-6 BRAND NAME OR EQUAL (AUG 1999)



(a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.



(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must--



(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;



(2) Clearly identify the item by--



(i) Brand name, if any; and



(ii) Make or model number;



(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and



(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.



(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.



(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.