Ultra Low Temperature Freezers

The Michael E. DeBakey VA Medical Center, operating under the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16, has issued a Special Notice for the procurement of ultra-low temperature freezers. The medical center is specifically seeking PHCbi VIP ECO Series Energy Efficient -86 C Ultra-low Temperature Upright Freezers with 25.7 cubic feet capacity, catalog number MDF-DU702VHA-PA. This procurement falls under NAICS code 333415 for Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing, with Product Service Code 4130 for Refrigeration And Air Conditioning Components. The Special Notice was published on August 19, 2025, indicating the government's intent to issue an oral solicitation for commercial items. The procurement will follow streamlined procedures outlined in Federal Acquisition Regulation subpart 12.6 for the evaluation and solicitation of commercial items.

The purpose of this Special Notice is to notify potential contractors of the government's upcoming procurement opportunity and gather expressions of interest from qualified vendors. Interested contractors must contact the Contracting Point of Contact, Kolbi Barton at kolbi.barton@va.gov, no later than noon on August 21, 2025, providing a tight two-day response window. The document explicitly states this is not a request for quote but rather a preliminary notification for vendors to express their interest in participating in the forthcoming solicitation. The anticipated award date is scheduled for August 22, 2025, indicating a rapid procurement timeline. No specific set-aside provisions are mentioned, suggesting this opportunity is open to all eligible contractors capable of providing the specialized laboratory freezer equipment. The procurement represents the VA medical center's need to acquire critical laboratory equipment for maintaining ultra-low temperature storage requirements essential for medical research and sample preservation.