Ultra-Low Temperature Freezer – Marion VAMC
Closed Pre-Solicitation Posted
- Solicitation number
- 36C25526MC0008
- Agency
-
Veterans Integrated Service Network 15
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- 4110 Refrigeration Equipment
- Place of performance
- Marion, Illinois 62959, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, VISN 15, Network Contracting Office 15 is conducting a sources-sought review for an ultra-low temperature freezer at the Marion VA Medical Center in Marion, Illinois, with responses due by August 17, 2026. This is a market-research notice only, not a solicitation, and responses do not constitute offers or create contractual obligations.
The Government seeks one ultra-low temperature upright freezer capable of maintaining temperatures to −86°C for storage of laboratory specimens, reagents, and temperature-sensitive materials. Technical requirements include minimum capacity of 29.8 cubic feet (845 liters), adjustable temperature range from −50°C to −86°C in 1-degree increments, microprocessor-based color LCD touchscreen controller with password protection and glove operability, variable-speed cascade refrigeration using natural refrigerants (R290/R-170 or equivalent), vacuum insulated panel insulation with minimum 3.1 inches total thickness, minimum two insulated inner doors with positive latching, key-locking outer door, minimum three adjustable shelves rated for 110 pounds load each, integrated data logging with USB download capability, visual and audible alarms for power failure and temperature excursions, and noise level of 52 dB(A) or quieter at 3 feet. The unit operates on 115V, single-phase power (NEMA 5-20P) and includes minimum four casters with front leveling feet.
Delivery includes fully assembled unit to the Marion VAMC warehouse with inside warehouse-floor delivery. The contractor unloads to warehouse floor; the Government handles final installation and power connection. Repair or replacement of damaged units occurs at no additional cost within 10 business days of Government notification. Contractor provides manufacturer manuals, warranty documentation, and calibration or factory test results at delivery. A minimum two-year warranty covering parts, labor, and compressor/refrigeration system is required from date of Government acceptance. No recurring or scheduled preventive maintenance services are included.
Interested vendors should email matthew.curl@va.gov with company point of contact information, SAM.gov UEI number, small business/socioeconomic status, applicable office address, marketing literature of products meeting salient characteristics, country of origin, and authorization status as authorized distributor. Responses inform later set-aside determination if a formal solicitation is released.
Notice text
Ultra-Low Temperature Freezer – Marion VA Medical Center
……….
THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A SOURCES SOUGHT NOTICE ONLY. This Sources Sought Notice is intended only for information and planning purposes at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Additionally, the Government reserves the right to revise the requirements of the proposed action before the release of any associated solicitation. This notice is not a Request for Quotes (RFQ).
……….
The Department of Veterans Affairs (VA), VISN 15, Network Contracting Office (NCO) 15, is seeking information and potential qualified sources capable of providing an Ultra-Low Temperature Freezer for the Marion VA Medical Center in Marion, IL.
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Please see the attached Statement of Work. Feedback or suggestions are welcome.
……….
For market research purposes, all responses to this notice will be reviewed, regardless of business size or socioeconomic category. Review of responses to this notice will support later refinement/determination of set-aside requirements, if a solicitation becomes available.
……….
Interested companies can respond via email to matthew.curl@va.gov, with the following information:
(1) Company point of contact, including name, title, phone number, and email address.
(2) Company name, SAM.gov UEI number, small business/socioeconomic status of the company, and address of the applicable office.
(3) Provide marketing literature of the available product that meets the salient characteristics provided in the Statement of Work.
(4) State the country of origin of the product(s) referenced in the response.
(5) State whether the potential source is authorized distributor of the manufacturer’s product(s).
Additional information may be requested by the Contracting Officer at a later time.
……….
The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this source sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government shall in no way be bound to this information if a solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside, if applicable. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or FULL and OPEN competition will be considered.
Files
| File | Type | Posted |
|---|---|---|
| SOW - Ultra-Low Temperature Freezer - Marion.pdf |
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