Ultra-High Vacuum Suitcase

Brookhaven Science Associates, LLC (BSA), operator of Brookhaven National Laboratory under DOE Prime Contract DE-SC0012704, is soliciting quotes on behalf of the Department of Energy Office of Science for one Ultra-High Vacuum Suitcase, with quotes due November 20, 2026 and questions due November 17, 2026. The Set Aside line reads "No Set-Aside Used," and the action is a Combined Synopsis/Request for Quotation (No. 485362) for a commercially available product.

Place of performance is Upton, New York 11973, with delivery to Building 98 at Brookhaven National Laboratory. The deliverable is a single Ultra-High Vacuum Suitcase Package with Extended Flightcase for Room-Temperature Transfer, comprising a sample handling system (wobblestick manipulator with 500 mm travel, linear/rotary feedthrough for a six-flag sample storage cassette stack, and viewport), a vacuum system (ion pump and getter, specified as SAES NexTorr D200-5 combined NEG or equivalent, battery package, DN40CF terminal gate valve, and integrated bakeout system), and a rigid transport case with 100 mm of additional internal length. Work must comply with BNL-QA-101, including ISO 9001 compliance, pressure and leak test reports, and end-item documentation. Offerors proposing alternate products must submit detailed specifications and test reports demonstrating equivalency. Buy American certification under FAR Part 25 is required, identifying each item as domestic or foreign end product. Vendors must be registered in SAM with a Unique Entity ID.

Pricing must be in U.S. dollars and all-inclusive, covering freight, import duties, and customs costs. Anticipated delivery is three months from award. The draft purchase order specifies Net 30 payment terms and requires vendor acknowledgment within 10 days of receipt. No dollar value is stated in the solicitation. Award goes to the lowest total price among responsive, responsible contractors meeting all technical requirements.