U008--Performance Improvement Management System (PIMS) | Special Notice | Intent to Sole Source

The Department of Veterans Affairs Veterans Health Administration, Network Contracting Office 5 issued a Special Notice on February 5, 2026 announcing its intent to conduct a sole source acquisition for Performance Improvement Management System (PIMS) services. The contracting officer, Amy Ritchey, published solicitation number 36C24526Q0272 with the express purpose of procuring these services exclusively from Oak Ridge Associated Universities, Incorporated (ORAU). PIMS is classified as a mission-critical system essential to the VA's emergency preparedness and disaster response capabilities. The notice is issued under FAR Subpart 13.106-1(b), which permits sole source acquisitions under specific circumstances. While the VA's preference is to award to ORAU, this notice invites competition from any capable vendor willing to submit a response.

The objective of this acquisition is to secure VA-wide access to and online management of emergency preparedness and response modules that support exercises, inspections, performance assessments, fiscal accounting, and personnel deployments. The deadline for capability statements, proposals, or quotations is February 20, 2026 at 8:00 AM Eastern Time. Any responsible source may submit a response for government consideration, although the VA retains sole discretion in determining whether to compete the requirement based on submissions received. No specific eligibility criteria beyond being a responsible source are indicated in the notice. Contractors interested in this opportunity should direct inquiries to Ethan Mauzy at Ethan.Mauzy@va.gov, and all responses must be submitted to the contracting office in Martinsburg, West Virginia. The position is coded as U008 (Information Technology/Education and Training) with NAICS code 541611 (Administrative and General Management Consulting Services).